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060225 Council Mtg Discussion Items with AttachmentsDISCUSSION ITEMS FOR JUNE 2, 2025 CITY COUNCIL MEETING The documentation provided herewith consists of advance draft materials for review by Mayor and City Council. Such documents may be revised prior to the actual Council meeting before any formal consideration of same by Mayor and City Council. Said documents may also be revised by way of a proper amendment made at the Council meeting. These documents are informational only and not intended to represent the final decision of the Council. Page 1 of 2 Administration Department Interoffice Memorandum TO: Mayor and City Council FROM: Jim Clifford, City Administrator DATE: May 30, 2025 SUBJECT: Regular City Council Meeting of June 2, 2025 REGULAR COUNCIL MEETING ITEM 5. PROCLAMATION(S): a. Scoliosis Early Detection Awareness Month – June b. National Garden Week – June 1-7, 2025 Mayor Williams will recognize the above proclamations. Please see ATTACHMENT #’s 5a and 5b for a copy of the proclamations. NEW BUSINESS ITEM 6. ADMINISTRATION: Ordinance No. 2025-11 Amending Section 12-21(9) Related to Hours for Construction Work– First Reading An ordinance has been prepared for Council’s consideration to approve Authorizing Amending Section 12- 21(9) Related to Hours for Construction Work. Please see ATTACHMENT #6 for a copy of the proposed ordinance. ITEM 7. PLANNING & DEVELOPMENT: Resolution No. 2025-16 To Adopt the Georgia Avenue Traffic Calming and Pedestrian Access Study A resolution has been prepared for Council’s consideration to Approving to Adopt the Georgia Avenue Traffic Calming and Pedestrian Access Study. Please see ATTACHMENT #7 for a copy of the proposed resolution. Page 2 of 2 ITEM 8. ENGINEERING: Resolution No. 2025-17 Authorizing the City of North Augusta to Enter into a Professional Engineering Services Contract with Kimley-Horn for Transportation Engineering Services A resolution has been prepared for Council’s consideration to Resolution No. 2025-17 Authorizing the City of North Augusta to Enter into a Professional Engineering Services Contract with Kimley-Horn for Transportation Engineering Services. Please see ATTACHMENT #8 for a copy of the proposed resolution. ITEM 9. ECONOMIC DEVELOPMENT: Resolution No. 2025-18 Establishing and Agreeing to Participate in the Lower Savannah Regional Home Consortium A resolution has been prepared for Council’s consideration to Establishing and Agreeing to Participate in the Lower Savannah Regional Home Consortium. Please see ATTACHMENT #9 for a copy of the proposed resolution. ITEM 10. ENGINEERING: Resolution No. 2025-19 Authorizing the City of North Augusta to Enter into a Contract with Elite Fence Solutions to Perform Fence Repairs to Public Stormwater Detention Facilities and Wastewater Pump Station Sites A resolution has been prepared for Council’s consideration to Resolution No. 2025-19 Authorizing the City of North Augusta to Enter into a Contract with Elite Fence Solutions to Perform Fence Repairs to Public Stormwater Detention Facilities and Wastewater Pump Station Sites. Please see ATTACHMENT #10 for a copy of the proposed resolution. PROCLAMATION WHEREAS, scoliosis, the abnormal curvature of the spine, is a condition which affect an estimated 6 to 9 million people in the United States; and WHEREAS, primary onset of scoliosis is between ages 10 to 15 with females being five times more likely to require treatment, and scoliosis can cause pain, reduced respiratory function, and limited mobility in otherwise-healthy children, and approximately 1 in 6 children diagnosed with this disease will eventually require active medical treatment; and WHEREAS, screening programs allow for early detection and for treatment opportunities which may alleviate the worst effects of the condition which has no known cause or cure; and WHEREAS, raising public awareness of scoliosis is vital, helping children, parents, and health care providers understand, diagnose, and treat this disease and reduce the pain and suffering of those it affects. NOW THEREFORE, I, Briton S. Williams, Mayor of the City of North Augusta, South Carolina, do hereby claim June, 2025 as SCOLIOSIS EARLY DETECTION AWARENESS MONTH IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Augusta, South Carolina, to be affixed this 2nd day of June, 2025. Briton S. Williams, Mayor City of North Augusta ATTACHMENT #5a Page 1 of 1 PROCLAMATION WHEREAS, Gardeners have a passion for nurturing the beauty and resources of the earth through the planting of seeds, the care of all plants and the riches of their efforts; and WHEREAS, Gardeners work to preserve our country’s traditional spirit of independence and initiative through innovation and hard work; and WHEREAS, Gardeners advocate the importance of all creatures sharing our world and their roles in a balanced and productive ecology; and WHEREAS, Gardening serves as a challenging and productive activity for all citizens, those just learning as well as those having years of experience; and WHEREAS, Gardening promotes a healthy lifestyle that lasts a lifetime, helps reduce stress from other areas of our life, and teaches that rewards come from diligent efforts; and WHEREAS, the North Augusta Council of Garden Clubs enriches our city by maintaining Billie’s Butterfly Garden, providing a scholarship for a North Augusta Area High School senior, and sponsoring campers for Camp Wildwood. NOW THEREFORE, I, Briton S. Williams, Mayor of the City of North Augusta, South Carolina, do hereby proclaim the week of June 1-7, 2025 as National Garden Week IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Augusta, South Carolina, to be affixed this 2nd day of June 2025. Briton S. Williams, Mayor City of North Augusta ATTACHMENT #5b Page 1 of 1 ORDINANCE NO. 2025-11 AMENDING SECTION 12-21(9) RELATED TO HOURS FOR CONSTRUCTION WORK WHEREAS, The City Ordinance currently restricts construction work between the hours of 7:00 A.M. and 6:00 P.M. and only on weekdays; and WHEREAS, The City has determined that this restriction is overly broad and impacts businesses within the community in a manner that does not seem to be necessary at this time; and WHEREAS, The City, responding to requests from the construction industry while fully considering the rights of the general citizenry, has determined that it would be appropriate to allow such construction work during the same hours but also to include Saturday. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that: 1. Section 12-21(9) is hereby amended to provide for work to take place between 7:00 A.M. and 6:00 P.M. on weekdays and 9:00 A.M. and 5:00 P.M. on Saturdays. 2. That such Section when amended shall read as follows: (9): CONSTRUCTION WORK: The erection including, excavation, demolition, alteration or repair work on any building is allowed only between the hours of 7:00 A.M. and 6:00 P.M. Monday through Friday and 9:00 A.M. and 5:00 P.M. Saturday, except in the case of urgent necessity in the interest of public safety and convenience, and then only by permit from the City Administrator or Assistant City Administrator with specific designation as to the hours and dates allowed. THIS ORDINANCE SHALL BECOME EFFECTIVE IMMEDIATELY UPON ITS ADOPTION ON SECOND AND FINAL READING. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ______ DAY OF JUNE, 2025. First Reading Briton S. Williams, Mayor Second Reading ATTEST: Jamie Paul, City Clerk ATTACHMENT #6 Page 1 of 1 RESOLUTION NO. 2025-16 TO ADOPT THE GEORGIA AVENUE TRAFFIC CALMING AND PEDESTRIAN ACCESS STUDY WHEREAS, the Downtown Georgia Avenue Corridor has experienced significant growth in pedestrian activity, resulting in increased safety concerns between the 13th Street Bridge and Martintown Road; and WHEREAS, in July 2022, the previous City Council authorized Kimley-Horn to evaluate traffic calming and pedestrian safety improvements for the corridor, with a focus on pedestrian access and traffic operations along Georgia Avenue; and WHEREAS, the Planning Commission reviewed the draft study at its regular meeting on April 16, 2025, and unanimously recommended adoption with comments; and WHEREAS, Kimley-Horn presented the study and its recommendations to the previous City Council during a study session on April 28, 2025; and WHEREAS, the study includes a prioritized project list and conceptual recommendations to guide future improvements along the Downtown Georgia Avenue Corridor, which City staff has organized into two implementation phases as follows: • Phase I: Improvements from the state line to Jackson Avenue; • Phase II: Improvements to the complex intersection of Georgia Avenue, Carolina Avenue, and Jackson Avenue; and WHEREAS, the Mayor and City Council held a Public Input Session on May 12, 2025, to gather community feedback and clarify that adoption of the study does not obligate the City to implement any specific design recommendations. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina, in a meeting duly assembled and by the authority thereof: 1. The Georgia Avenue Traffic Calming and Pedestrian Access Study, as prepared by Kimley-Horn, is hereby adopted. 2. The City Council affirms the division of the study into two implementation phases and directs current resources toward the engineering and design of Phase I improvements. 3. Adoption of this study does not constitute approval or funding of any specific design solution related to Phase II. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ________ DAY OF JUNE, 2025. _________________________ Briton Williams, Mayor ATTEST: _________________________ Jamie Paul, City Clerk ATTACHMENT #7 Page 1 of 1 RESOLUTION NO. 2025-17 AUTHORIZING THE CITY OF NORTH AUGUSTA TO ENTER INTO A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH KIMLEY-HORN FOR TRANSPORTATION ENGINEERING SERVICES WHEREAS, the City of North Augusta desires to retain the services of a professional transportation engineering firm to provide services related to the design and implementation of various transportation improvement projects including traffic analysis, intersection improvements, roadway widening and extensions, bicycle and pedestrian facilities, “traffic calming”, and other related projects; and WHEREAS, on March 11, 2025, a “Request for Qualifications for Transportation Engineering Services” was advertised on the City of North Augusta’s Bids and Requests for Proposals website; and WHEREAS, 9 firms submitted Statements of Qualifications, which were reviewed by a committee consisting of Assistant City Administrator, J.D. McCauley, Ph.D.; Executive Director of LSCOG, William Molnar, Ph.D., Director of Engineering & Public Works, Thomas Zeaser, P.E.; Engineer II, Brian Maleck, P.E.; Director of Planning, Tommy Paradise; and WHEREAS, based upon the ranking of the firms, it has been determined that Kimley-Horn should be engaged by contract for the purposes of performing such engineering services. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that the City is authorized to enter into a professional services contract with Kimley-Horn for the provision of transportation design and engineering services. BE IT FURTHER RESOLVED that the City Administrator is authorized to execute such documents as necessary to enter into said contract. BE IT FURTHER RESOLVED that funding for the transportation design services shall be from the fund and account budgeted for a specific project or as specified in an individual work authorization. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ____ DAY OF JUNE, 2025. Briton S. Williams, Mayor ATTEST: Jamie Paul, City Clerk ATTACHMENT #8 Page 1 of 1 RESOLUTION NO. 2025-18 ESTABLISHING AND AGREEING TO PARTICIPATE IN THE LOWER SAVANNAH REGIONAL HOME CONSORTIUM WHEREAS, the Congress of the United States has enacted the Cranston-Gonzales National Affordable Housing Act of 1990 (hereinafter the “Act”) which created the HOME Investment Partnerships Program (hereinafter the “HOME” Program) to provide funds to states and local governments for affordable housing assistance with the flexibility to decide what kind of housing assistance or mix of housing assistance is most appropriate for local needs; and WHEREAS, the City of North Augusta, South Carolina has affordable housing needs; and WHEREAS, the City of North Augusta, South Carolina desires to increase affordable housing opportunities for its present and future residents, particularly for very low-income persons; and WHEREAS, the City of North Augusta, South Carolina desires to enter into affordable housing development activities which are directed toward the above general purposes, and for those reasons, wishes to seek such federal funding as may be available to it pursuant to the Act; and WHEREAS, the City of North Augusta, South Carolina adopted Resolution #2010-08 that entered into the affordable housing activities and determined that joint action with other units of local governments that choose to participate in accordance with the “Inter-Governmental Agreement Establishing the Lower Savannah Regional HOME Consortium” the terms of which are incorporated by reference and such relevant HUD regulations and requirements as may now or hereafter be in effect would benefit the City of North Augusta, South Carolina; and BE IT FUTHER RESOLVED that the City Administrator, of the City of North Augusta, South Carolina is hereby authorized to sign the Addendum to an “Inter-Governmental Agreement Establishing the Lower Savannah Regional HOME Consortium FY 2025-2028” on behalf of the City of North Augusta, South Carolina, attached hereto, marked as Exhibit A, as well as other documents necessary to form the Consortium and to carry out and fulfill its purposes for FY 2025-2028. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ________ DAY OF JUNE, 2025. Briton S. Williams, Mayor ATTEST: Jamie Paul, City Clerk ATTACHMENT #9 Page 1 of 5 ADDENDUM TO AN INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE LOWER SAVANNAH REGIONAL HOME CONSORTIUM This ADDENDUM ISTO AN Agreement entered into and made effective June 30, 20 l0. by and among the Lower Savannah Council of Governments, being a regional council of governments organized and existing under Article VU, §15 of the Constitution of the State of South Carolina and Title 6, Chapter 7 of the South Carolina Code of Laws, 1976, as amended the County of Aiken, the County of Allendale, the County of Bamberg, the County of Barnwell, the County of Calhoun and the County of Orangeburg, being political subdivisions of the State of South Carolina organized and existing under Article VIII of the Constitution of the State of South Carolina and Title 4 of the South Carolina Code of Laws, 1976, as amended; and the City of Aiken, the Town of Jackson, the City of New Ellenton, the City of North Augusta, the Town of Perry, the Town of Allendale, the Town of Fairfax, the Town of Ulmer, the City of Bamberg, the City of Denmark, the Town of Ehrhardt, the City of Barnwell, the Town of Blackville, the Town of Snelling, the Town of Williston, the Town of Cameron, the Town of St. Matthews, the Town of Holly Hill, the Town of Neeses, the Town of North, the Town of Salley, the City of Orangeburg, and the Town of Santee being municipal corporations organized and existing under Articles VII and VIII of the Constitution of the State of South Carolina and Title 5 of the South Carolina Code of Laws, 1976, as amended, for the purpose of forming the Lower Savannah Regional HOME Consortium (hereinafter, "LSRHC") (dba the Orangeburg County HOME Consortium). WHEREAS the Lower Savannah Council of Governments (hereinafter sometimes referred to as "LSCOG") is a regional council of governments comprised of the counties of Aiken, Allendale, Bamberg, Barnwell, Calhoun, and Orangeburg, South Carolina, as authorized at S.C. Code §6-7-110 (1976, as amended); and WHEREAS the Constitution of the State of South Carolina established the regional councils of governments, and the General Assembly empowered the regional councils of governments at S.C. Code §6-7-10 (1976, as amended) to “enable municipalities and counties acting individually or in concert to preserve and enhance their present advantages, to overcome I • Exhibit A ATTACHMENT #9 Page 2 of 5 their present handicaps, and to prevent or minimize such future problems as may be foreseen"; and WHEREAS, the LSCOG is a regional council of governments, "exists for nonprofit and public purposes and is a public agency" of the State of South Carolina and was formed to carry out purposes exclusively related to the public benefit and whose property is public property and which is not required to pay state or local ad valorem tax, income tax, or other taxes from which public agencies are exempt as provided at S.C. Code §6-1-190 (1976, as amended); and WHEREAS the United States Congress enacted the Cranston-Gonzales National Affordable Housing Act of 1990 (42 USC Sections 12701, et seq.) and federal regulations (24 CFR Part 92) have been adopted pursuant thereto (hereinafter collectively referred to as the "Act"); and WHEREAS Title II of the Act creates the Home Investment Partnerships Program (hereinafter "HOME" or "Program" or "HOME Program") that provides funds to state and local governments for acquisition, rehabilitation, and new construction of affordable housing; and WHEREAS, under the Act, an organization of geographically contiguous units of general local government may act as a single unit of general local government for purposes of receiving and administering HOME funds and carrying out the purposes of the Act; and WHEREAS, the signatories to this ADDENDUM to the Original Agreement desire to and intend to continue the established "Lower Savannah Regional HOME Consortium" (hereinafter "LSRHC" and/or the "Consortium") funded under HUD HOME Program as the Orangeburg County HOME Consortium which as of this date shall be comprised of the counties within the Lower Savannah Council of Governments region and the counties and municipalities which have affixed their signatures hereto, with Orangeburg County acting as the lead entity. NOW. THEREFORE, in consideration of the mutual promises, covenants and agreements contained in the original agreement (see attached), the nature and sufficiency of which are deemed sufficient, the parties to this Agreement, being the County of Aiken, the County of Allendale, the County of Bamberg, the County of Barnwell, the County of Calhoun the County of Orangeburg, the City of Aiken, the Town of Jackson, the City of New Ellenton, the City of North Augusta, the Town of Perry. the Town of Allendale, the Town of Fairfax, the Town of Ulmer, the City of Bamberg, the City of Denmark, the Town of Ehrhardt, the City of Barnwell, the Town of Blackville, the Town of Snelling, the Town of Williston, the Town of -2- Exhibit A ATTACHMENT #9 Page 3 of 5 Cameron, the Town of St. Matthews, the Town of Holly Hill, the Town of Neeses, the Town of North, the Town of Salley, the City of Orangeburg, and the Town of Santee do agree as follows: The County of Orangeburg, South Carolina was duly authorized by its governing body to accept the designation of "Lead Entity" and is authorized to act in a representative capacity for the members of the LSRHC related exclusively to the purposes of the HOME Program. The Lead Entity, as provided herein, has overall responsibility for the Consortium1s HOME Program and compliance with the program requirements. Orangeburg County through written agreement is utilizing the Lower Savannah Council of Governments to assist in carrying out the daily administration responsibilities of the Consortium. The written agreement specifies the duties and responsibilities of the Lower Savannah Council of Governments to carry out the administrative and other functions necessary, required, and desirable to fulfill the requirements of the Act, its regulations, United States Department of Housing and Urban Development ("HUD") directives and state and federal law. EFFECTIVE DATE, TERM, RENEW AL AND TERMINATION This Agreement shall be for the term of Federal fiscal years 2026, 2027 and 2028 and shall remain in effect at least until the HOME funds from Federal fiscal years 2023, 2024 and 2025 are expended on eligible activities. Though this Agreement may be amended by the lead entity, members may withdraw from the Agreement by submitting written notification to the Lead Entity at least 60 days prior to the end of each Consortium fiscal year, which is June 30. This Agreement is subject to automatic renewal for three-year periods. (2026-2028) After the initial three-year qualification period, each member agrees that in order to be relieved from the terms of this Agreement, it must notify the Lead Entity in writing of its intent not to participate in a renewal period at least 60 days prior to the end of the Consortium fiscal year. The Consortium fiscal year is July 1-June 30. - 3. Exhibit A ATTACHMENT #9 Page 4 of 5 THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ORANGEBURG COUNTY AND THE COUNTY OF AIKEN, THE CITY OF AIKEN, THE TOWN OF JACKSON, THE CITY OF NEW ELLENTON, THE CITY OF NORTH AUGUSTA, THE TOWN OF PERRY, THE COUNTY OF ALLENDALE, THE TOWN OF ALLENDALE, THE TOWN OF FAIRFAX, THE TOWN OF ULMER, THE COUNTY OF BAMBERG, THE CITY OF BAMBERG, THE CITY OF DENMARK, THE TOWN OF EHRHARDT, THE COUNTY OF BARNWELL, THE CITY OF BARNWELL, THE TOWN OF BLACKVILLE, THE TOWN OF SNELLING, THE TOWN OF WILLISTON, THE COUNTY OF CALHOUN, THE TOWN OF CAMERON, THE TOWN OF ST. MATTHEWS, THE COUNTY OF ORANGEBURG, THE TOWN OF HOLLY HILL, THE TOWN OF NEESES, THE TOWN OF NORTH, THE CITY OF ORANGEBURG, AND THE TOWN OF SANTEE AN INTERGOVERNMENTAL AGREEMENT RENEWING THE LOWER SAVANNAH REGIONAL HOME CONSORTIUM EXECUTED this _______ day of , 2025. _________________________________________ City of North Augusta Name (print): Title: Address: Telephone: __________________________________________ Witness Name (print): Title: Exhibit A ATTACHMENT #9 Page 5 of 5 RESOLUTION NO. 2025-19 AUTHORIZING THE CITY OF NORTH AUGUSTA TO ENTER INTO A CONTRACT WITH ELITE FENCE SOLUTIONS TO PERFORM FENCE REPAIRS TO PUBLIC STORMWATER DETENTION FACILITIES AND WASTEWATER PUMP STATION SITES WHEREAS, The impact of Hurricane Helene on the City of North Augusta represents one of the most, if not most damaging natural disaster to impact the community; and WHEREAS, The Governor for the State of South Carolina declared a State of Emergency for the State of South Carolina related to such storm on September 25, 2024 and thereafter on September 30, 2024 Governor McMaster announced a request for an expedited major Presidential Disaster Declaration for thirteen (13) Counties within the State of South Carolina including Aiken County; and WHEREAS, on September 29, 2024 the President issued a major disaster declaration for the State of South Carolina (FEMA-4829-DR) under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121 et seq. (the “Stafford Act”); and WHEREAS, Staff has identified several City-owned stormwater detention facilities and wastewater pump station sites where fallen/uprooted trees have damaged perimeter security enclosures; and WHEREAS, on March 13, and April 4, 2025, FEMA personnel inspected the sites and approved funding for repairs; and WHEREAS, Administration and Staff have determined that this work is beyond the scope of the City’s abilities to perform in a timely manner; and WHEREAS, To meet the requirements of the Federal Emergency Management Management (FEMA) and for the City to receive the maximum allowable reimbursement it is in the best interest to expedite the repair process through a professional service contract; and WHEREAS, on May 15, 2025, the Engineering & Public Works Department published an Invitation to Bid for “Fence Repair and Replacement” on the City of North Augusta’s bids and requests for proposals website page; and WHEREAS, On May 29, 2025, sealed bids were received, publicly opened, and read aloud for the project; and WHEREAS, the low bid by Elite Fence Solutions, LLC of Warrenville, SC is in the amount of $82,109.09; and ATTACHMENT #10 Page 1 of 2 WHEREAS, the Mayor and City Council of the City of North Augusta find that the awarding of such bid for the project is in the best interest of the City. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof that: 1. Elite Fence Solutions, LLC shall be awarded a contract for fence repairs for the City of North Augusta’s stormwater detention facilities and wastewater pump stations at a total cost not to exceed $95,000.00, which includes a contingency amount for any additional items identified in the course of the work. 2. The City Administrator is authorized to execute such documents as necessary to enter into this contract. 3. Funding for payments pursuant to this contract will be from the General Fund – Disaster Relief Efforts. 4. All reimbursement received from FEMA or any other source related to such contract will be deposited into General Fund. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ______ DAY OF JUNE, 2025. Briton S. Williams, Mayor ATTEST: Jamie Paul, City Clerk ATTACHMENT #10 Page 2 of 2