102824 Special Called Council Mtg Mins Adopted
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MINUTES OF OCTOBER 28, 2024
Briton S. Williams, Mayor
Jenafer F. McCauley, Councilmember – Mayor Pro Tem
David B. Buck, Councilmember
Pat C. Carpenter, Councilmember
David W. McGhee, Councilmember
Eric H. Presnell, Councilmember
Kevin W. Toole, Councilmember
ORDER OF BUSINESS
SPECIAL CALLED MEETING
The Special Called meeting of the City Council of the City of North Augusta of October 28, 2024 having
been duly publicized was called to order by Mayor Williams at 6:00pm and also streamed online for public
viewing at “City of North Augusta – Public Information” on www.Facebook.com and on the City YouTube
page: “City of North Augusta Public Information”. Per Section 30-4-80, (e) notice of the meeting by email
was sent out to the current maintained “Agenda Mailout” list consisting of news media outlets and
individuals or companies requesting notification. Notice of the meeting was also posted on the outside
doors of the Municipal Center, the main bulletin board of the Municipal Center located on the first floor,
and the City of North Augusta website.
Members present were Mayor Williams, Councilmembers Buck, Carpenter, McCauley, McGhee, Presnell,
and Toole.
Also in attendance were James S. Clifford, City Administrator; J.D. McCauley, Assistant Administrator; Kelly
F. Zier, City Attorney; Chief Junior Johnson, Director of Public Safety; Tommy Paradise, Director of Planning
& Development; James Sutton, Director of Public Services; Rick Meyer, Director of Parks & Recreation,
Karl Waldhauer, Manager of Tourism; Lynda Williamson, Director of Finance; Kayla Ferguson, Manager of
Human Resources, Jamie Paul, City Clerk; and Ricky Jones, Manager of Information Technology.
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NEW BUSINESS
3. ADMINISTRATION: Resolution 2024-50 Confirming Contracts Entered into by the City of North
Augusta with Southern Disaster Recovery (SDR) for Debris Removal and with Tetra Tech, Inc. for
Monitoring Services, Related to such Debris Removal
No public comment.
Administrator Clifford stated that by the State of Emergency called by Governor McMaster on
September 25, 2024 and then City of North Augusta Mayor Williams declared a State of Emergency
for the City of North Augusta by Proclamation on September 27, 2024, that a waiver of the
procurement process can be done due to the state of emergency by the City Code of Ordinances.
Mr. Clifford further explained that he has confirmed with FEMA that the contracts that were entered
into were accepted by FEMA and meet their requirements. He noted that piggybacking on
contracts, such as Aiken County & City of Aiken contracts, are not accepted by FEMA and not
reimbursable.
Mr. Clifford clarified that the costs from SDR and Tetra Tech mirrored what they provided to Aiken
County on their contract.
Discussion ensued relative to the costs of the debris pickup and Council requested the Addendum
that provides pricing of the pickup in cubic yards, etc. be attached to the minutes. (See Attachments
#3a – SDR and #3b – Tetra Tech)
It was moved by Councilmember Carpenter, seconded by Councilmember Presnell, to approve
Resolution 2024-50 Confirming Contracts Entered into by the City of North Augusta with Southern
Disaster Recovery (SDR) for Debris Removal and with Tetra Tech, Inc. for Monitoring Services,
Related to such Debris Removal. Unanimously Approved. (See Attachment #3)
4. ADMINISTRATION: Resolution 2024-51 Authorizing the City of North Augusta to Enter into a
Contract with R&R Tree Service to Perform Tree Cutting, Debris Removal, and Disposal for the City
of North Augusta
No public comment.
Administrator Clifford stated that the request for proposals posted was for removal of storm debris
on City property, specifically the Greeneway. He noted that it is unclear if SDR and Tetra Tech can
remove debris from the Greeneway and staff is waiting for legal guidance from Aiken County. He
noted that if that contract allows for the Greeneway to be cleaned up it may be a more
advantageous way to go on a cost and/or timing perspective. However, once full consultation from
Aiken County is done, this contract would allow for the Greeneway and certain number of parks to
be cleaned up, if required. He explained the $1Million cap and the process of what would be
addressed, such as leaning trees from city property to resident property.
It was moved by Councilmember McCauley, seconded by Councilmember Carpenter, to approve
Authorizing the City of North Augusta to Enter into a Contract with R&R Tree Service to Perform
Tree Cutting, Debris Removal, and Disposal for the City of North Augusta. Unanimously Approved.
(See Attachment #4)
RESOLUTION NO. 2024-50
A RESOLUTION CONFIRMING CONTRACTS ENTERED INTO BY THE CITY OF
NORTH AUGUSTA WITH SOUTHERN DISASTER RECOVERY (SDR) FOR DEBRIS
REMOVAL AND WITH TETRA TECH, INC. FOR MONITORING SERVICES, RELATED
TO SUCH DEBRIS REMOVAL
WHEREAS, The impact of Hurricane Helene on the City of North Augusta
represents one of the most, if not most damaging natural disaster to impact the community;
and
WHEREAS, The Governor for the State of South Carolina declared a State of
Emergency for the State of South Carolina related to such storm on September 25, 2024 and
thereafter on September 30, 2024 Governor McMaster announced a request for an expedited
major Presidential Disaster Declaration that was approved by the Federal Emergency
Management Agency for thirteen (13) Counties within the State of South Carolina including
Aiken County; and
WHEREAS, Mayor Briton S. Williams, Mayor of the City of North Augusta
pursuant to Section 9-20 and 9-21 of the Municipal Code declared a State of Emergency for
the City commencing on the 27th day of September, 2024; and
WHEREAS, Pursuant to the City Code, purchasing requirements can be
waived during such times of emergency authorizing the City to enter into contracts without
formal bidding procedures; and
WHEREAS, The County of Aiken entered into an agreement with Southern
Disaster Recovery (SDR) for the purchase of debris removal in 2022 and entered into a
Contract with Tetra Tech, Inc. in 2022 for monitoring services related to debris removal, with
both Contracts specifically providing for political subdivisions of Aiken County to utilize the
terms of the Contract with such awarded Contractors; and
WHEREAS, The City has reviewed the bidding process used by the County at
the time that such Contracts were entered into and finds that said bidding procedures are very
similar to if not identical to those as required by the City Code for the City of North Augusta;
and
WHEREAS, City staff has previously reviewed the circumstances and situation
facing the City related to such debris removal and determined that “time was in the essence”
and that exigent circumstances required immediate action; and
WHEREAS, As authorized by the City Code, the City Administrator has
entered into Contracts on behalf of the City of North Augusta for debris removal and debris
removal monitoring, such Contracts being with Southern Disaster Recovery (SDR) and Tetra
Tech, Inc. for the purchase of expediting debris removal; and
ATTACHMENT #3 Page 1 of 8
WHEREAS, The City Code requires that when such emergency procedures are
followed, that a report of same is to be made to the Mayor and City Council; and
WHEREAS, Such report has previously been provided Council and throughout
the process information was continually provided to Mayor and Council; and
WHEREAS, Mayor and Council have reviewed the actions related to the
Contracts being entered into with Southern Disaster Recover, (SDR) and Tetra Tech, Inc. and
have determined that such Contracts are proper, necessary and that such expedited treatment
of said Contracts was not only acceptable but absolutely required in order to protect and serve
the citizens of the community.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of
the City of North Augusta, South Carolina in meeting, duly assembled and by the authority
thereof:
1. That the actions by the City Administrator in entering into the Contracts
that are attached hereto marked Exhibit “A” (Southern Disaster Recovery
(SRD)) and Exhibit “B” (Tetra Tech, Inc) were entered into with full authority
in accordance with the City Code for the City of North Augusta.
2. That such Contracts are acknowledged, authorized, and approved.
3. That the City Administrator is specifically authorized to make any
additions and amendments to the Contract as necessary to ensure and expedite
an orderly removal of storm debris throughout the City.
4. Funding for payments pursuant to these contracts will be from the
General Fund.
5. All reimbursement received from FEMA or any other source related to
such contracts would be deposited into the General Fund.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ______
DAY OF OCTOBER, 2024.
Briton S. Williams, Mayor
ATTEST:
Jamie Paul, City Clerk
ATTACHMENT #3 Page 2 of 8
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ATTACHMENT #3a - SDR Page 4 of 79
Proposal 19-06-P (RFP)
Disaster Debris Clearing, Removal and Disposal
Aiken County, South Carolina is seeking proposals from qualified contractors for Initial Road
Clearing, Debris Removal and Disposal Services for a period of five (5) years with three (3)
subsequent one (1) year renewals possible for a maximum of eight (8) years. It is the intent of this
solicitation to enter into a pre-event contract, which would result in no immediate cost to the
County. The County reserves the right to enter into a cooperative agreement with any political
subdivision within the boundaries of the County, and as such, give the right of said agencies to
coattail the contract with the awarded contractor. This solicitation will result in the selection of an
experienced firm to remove and lawfully dispose of disaster-generated debris from public property
and public rights-of-way and to setup and operate Debris Management Sites (DMS) following a
disaster. Services shall include, but are not limited to, large scale debris removal, separation,
staging, and disposal; demolition work, construction and demolition debris removal; hazardous
waste handling; stump removal; marine salvage operations; sand removal from roads, streets, and
rights-of-way.
Offerors will be evaluated on multiple criteria, not primarily on price, and the firm or firms found to
be the most qualified and in the Aiken County Emergency Management Department best interest
shall be selected. Minority, women-owned and small disadvantaged businesses are encouraged to
participate. There is a mandatory pre-proposal meeting on December 6, 2018 at 11:00 a.m. at the
Aiken County Government Center, 1930 University Parkway, Shaw Conference Room #2806, Aiken,
SC 29803. Only those firms who attend and register shall be qualified to submit proposals.
Questions will be accepted during this meeting. Additional questions will be accepted in writing to
procurment@aikencountysc.gov until 5:00 p.m. December 10, 2018. The questions and answers
(Q&A) will be posted to the Aiken County website before 5:00 p.m. December 13, 2018.
https://www.aikencountysc.gov/Depts/PRC/PRCmain
NOTE:
No contract or retainer will result from a submitted Proposal unless a situation develops that
requires these services.
A Bid Bond is not required as this is for “as needed” services.
Performance and payment bond will be required upon the activation of this contract
following a disaster. The awarded Contractor shall submit performance and payment bonds
as specified in this Request for Proposals.
ATTACHMENT #3a - SDR Page 5 of 79
Page 2 of 59
Table of Contents
Section PAGE
1. Objective .......................................................................................... 3
2. Definitions ....................................................................................... 3
3. Items included with Request for Proposal ................................. 3
4. Submission of Proposal ................................................................. 3
5. Proposal Due Date ......................................................................... 5
6. Proposal Requirements ................................................................. 5
7. Proposal Evaluation ....................................................................... 7
8. Evaluation Criteria .......................................................................... 7
9. Written Requests for Interpretation/Clarifications ................... 8
10. Oral Presentation ........................................................................... 9
11. Withdrawal of Proposal ................................................................. 9
12. Acceptance/Rejection ................................................................... 9
13. Acceptance Period ......................................................................... 9
14. Time Line ......................................................................................... 9
15. Contractor’s Certification and Responsibility ............................. 9
16. Costs Incurred by Offerors ........................................................... 10
17. Contractor’s Personnel ................................................................ 10
18. Reservation of Owner’s Rights ................................................... 10
19. Subcontracting .............................................................................. 11
20. Contract.......................................................................................... 12
21. Proprietary Information ............................................................... 12
22. Licenses and Certificates ............................................................ 12
23. Continuing the Work .................................................................... 12
24. Waiver of Claims .......................................................................... 12
25. Change in Scope of Work ............................................................ 13
26. Use of Premises ............................................................................ 13
27. Estimated Quantities ................................................................... 14
28. Performance ................................................................................. 14
29. Payment and Performance Bonds Surety Letter .................... 14
30. Payment/Invoices ........................................................................ 15
31. Records and Right to Audit ......................................................... 16
32. Safety ............................................................................................. 16
33. Insurance Requirements ............................................................. 16
34. Public Entity Crimes ..................................................................... 18
35. Conflict of Interest ........................................................................ 18
36. Collusion ........................................................................................ 19
37. Award and Term ........................................................................... 19
38. Jurisdiction..................................................................................... 19
Scope of Work ............................................................................... 19
Pricing Schedule ........................................................................... 42
Sample Bond Commitment Letter ............................................ 55
Proposal Form ............................................................................... 56
Vendor Questionnaire……………………………………………. ............. 57
ATTACHMENT #3a - SDR Page 6 of 79
Page 3 of 59
1. OBJECTIVE:
It is the intent of the Aiken County Procurement Department to obtain proposals from
qualified firms for Initial Road Clearing, Removal, and Disposal of Debris Generated by a
Disaster.
These services will not be authorized until such time as a Notice to Proceed has been issued;
typically in response to a natural or man-made disaster.
2. DEFINITIONS: Whenever, in these Instructions, the terms defined in the Contract are used (or
pronouns used in their place), the intent and meaning of such terms shall be interpreted as
indicated in the Contract.
In addition, the following definitions shall apply:
A. Proposal: An executed formal document submitted to Aiken County Government
stating the goods, consultant services, and/or services, as applicable, offered by the
offeror to satisfy the needs as requested in the Request for Proposal.
B. Contract: The agreement between the successful contractor(s) and Aiken County
Government.
C. Goods, consultant services, and/or services, as applicable: Initial Road Clearing,
Removal, and Disposal of Debris Generated by a Disaster.
D. RFP Documents: This entire RFP DOCUMENT, all attachments, these Instructions to
Offerors and any addenda issued prior to the date and time of submittal of the
Proposals.
E. Contractor or Prospective Contractor or Offeror: Any person or firm having a contract
with or proposing to Aiken County as a result of this RFP.
3. ITEMS INCLUDED WITH REQUEST FOR PROPOSAL:
Cover Sheet, Owners Proposal Letter, Request for Proposal, Non-Collusion Statement
Scope of work
Pricing Schedule
Sample Surety Letter
Sample Prospective Contractors Proposal Letter
Copy of vendors proposed agreement
4. SUBMISSION OF PROPOSAL:
SUBMITTAL: Proposals shall be enclosed in a sealed envelope or package, addressed to the
Aiken County Procurement Department, Room, 1930 University Parkway, Room 3201,
Aiken, SC 29801. The name and address of the prospective contractor, the date and hour of
the proposal submittal, and the title, 19-06-P, Disaster Debris Clearing, Removal and
Disposal shall be placed on the outside of the envelope. All items required for a responsive
Proposal shall be included. It is the responsibility of the Offeror to ensure that the Proposal
Package is complete and received at the proper time.
A. EXAMINATION OF RFP DOCUMENTS: It is the responsibility of each Offeror before
submitting a Proposal, to: a) Examine the RFP documents thoroughly; and b) Consider
and comply with all federal, state and local laws and regulations, and local conditions
that may affect cost, progress, or performance of the project.
ATTACHMENT #3a - SDR Page 7 of 79
Page 4 of 59
B. FORMAT: Proposals must follow the format of the RFP and be structured so as to
follow the required sequence. Each Contractor shall submit six (6) complete sets of the
proposal [one hard copy marked “Original” and five (5) marked “Copy”] and one
electronic copy on a CD or thumb drive. Email copies and fax copies shall not be
accepted.
C. EXPERIENCE: Prospective Contractors must have experience in work of the same or
similar nature, similar volumes, be capable of funding such potentially prolonged work
for weeks or longer, must provide a reference list of at least three (3) Government
customers, one (1) in-state customers, for whom they have performed similar services,
and must provide all information as specified herein.
D. EXCEPTIONS: Prospective Contractors are advised that exceptions to any of the terms
contained in this RFP must be identified in the response to the RFP. Failure to do so may
lead Aiken County to declare any such term non-negotiable, and/or may lead to the
disqualification of the proposal.
E. EXPENSES OF PREPARATION: Aiken County is not responsible for any expenses that
Prospective Contractors may incur in preparing and submitting proposals called for in
this Request for Proposal.
F. INTERVIEWS: The Aiken County Emergency Management Department reserves the
right to conduct personal interviews or require presentations from any, or all,
prospective Contractors prior to selection. Aiken County will not be liable for any costs
incurred by the offeror in connection with such interviews/presentations (i.e., travel,
accommodations, etc.).
G. MODIFICATION: Aiken County reserves the right to request that the offeror modify their
proposal to more fully meet the needs of the Aiken County Emergency Management
Department, and/or to more fully describe their proposal.
H. ADDITIONAL INFORMATION: The Prospective Contractor shall furnish such additional
information as Aiken County Emergency Management Department may reasonably
require. This includes information that indicates financial resources as well as ability to
provide and maintain the services and/or recovery operations for several weeks or
more. Aiken County reserves the right to make investigations of the qualifications of
the offeror as it deems appropriate, including but not limited to a financial review and
a background investigation.
I. NEGOTIATIONS: Aiken County reserves the right to negotiate modifications to
proposals that it deems acceptable, reject any and all proposals, and to waive minor
irregularities in the procedures.
J. PERIOD OF ELIGIBILITY: All proposals submitted shall be binding for one hundred
twenty (120) calendar days following the date of opening.
K. ADDENDA: If it becomes necessary to revise or amend any part of the Request for
Proposal, an addendum or addenda will be issued and posted to the Aiken County
website. It will be the responsibility of each Contractor to keep themselves fully
informed. Failure to include or acknowledge all Addenda with the proposal shall be
grounds for rejection of a proposal. All addenda are on the Aiken County website:
https://www.aikencountysc.gov/Depts/PRC/PRCmain
ATTACHMENT #3a - SDR Page 8 of 79
Page 5 of 59
L. EXECUTION OF CONTRACT: The Contract between Offeror and Aiken County shall be in
the form of the "Agreement" provided by the Aiken County Procurement Department.
The successful Offeror shall assist and cooperate with the Aiken County Procurement
Department and the County Attorney in executing the contract in a timely manner if
notified of a successful award by Aiken County.
M. TAXES: Cost of all sales and other taxes for which the Offeror is liable under the
contract shall be included in the Proposal.
5. PROPOSAL DUE DATE:
Sealed proposals will be received in the Aiken County Procurement Department before 3:00
p.m. December 19, 2018. Any awards resulting from an evaluation shall be announced
publicly. Proposals received by the Aiken County Procurement Department after the time
specified for receipt will not be considered. Offerors shall assume full responsibility for
timely delivery of their proposals to the location designated for receipt of proposals. Fax
Copies and Email Copies shall not be accepted.
6. PROPOSAL REQUIREMENTS:
Proposals shall include all of the information required by the Request for Proposal, and any
additional data that the Prospective Contractor deems pertinent to the understanding and
evaluation of the proposal.
Proposals are to be addressed as follows for mail, express delivery or hand delivery:
Aiken County Procurement
1930 University Parkway, Room 3201
Aiken, SC 29801
Proposals shall be organized and sections tabbed in the following order. All Proposals shall
include at minimum:
TITLE PAGE: Show the name of offeror’s firm, address, telephone number, email, name of
contact person, date, and the subject: RFP 19-06-P Disaster Debris Clearing, Removal and
Disposal.
TABLE OF CONTENTS: Include a clear identification of the material by tab and by page
number.
Tab 1 - Contractor’s Profile and Submittal Letter
A. Submittal Letter signed by an authorized agent of the Prospective Contractor.
B. A proposal statement setting forth in detail how the Proposal meets the proposal
requirements and evaluation factors and, where applicable,
C. Organizational structure and locations of business with ownership interests
Tab 2 – Qualifications
Provide a description and history of the firm focusing on the following:
A. Experience in all aspects of emergency management, including response, procurement,
operation, planning, contract management, and accounting systems.
B. Document knowledge and experience with state and local emergency management
agencies; state and federal programs; funding sources and reimbursement processes.
ATTACHMENT #3a - SDR Page 9 of 79
Page 6 of 59
C. Demonstrate detailed experience and expertise pertaining to all of aspects the Scope of
Work set forth herein.
D. Demonstrate knowledge of environmental requirements and regulations.
Tab 3 - Technical Approach
A. Provide a narrative description with an organizational chart outlining the mobilization,
operational plans, and structure, services to be provided and how and when these services
shall be provided. This description should fully and completely demonstrate the
Prospective Contractor's intended methods for servicing the requirements of all aspects
of the Scope of Work set forth herein.
B. Prospective Contractor may offer alternative solutions/options to achieve successful
completion of the Scope of Work detailed herein.
Tab 4- Reimbursement Process
A. Prospective Contractor shall demonstrate their knowledge of and experience with the
FEMA reimbursement process; the FEMA initial Damage Estimates; Immediate Needs
Funding (INF), the Project Worksheets completion and application process.
Tab 5- Key Personnel
A. Include a listing of key staff including resumes for each describing experience, training,
and education in the required services. Identify staff experience working with
governmental entities and list those projects.
B. Include an affirmative action plan for all personnel.
Tab 6- Proposed Subcontractors
Include a listing of proposed subcontractors. Delineate those subcontractors who are
Disadvantaged Business Enterprises, as defined in 49CFR23, and such other minority,
woman-owned and small business enterprises.
Tab 7 - Pricing Schedule
A. Each Prospective Contractor must complete, execute, and submit the Proposal Form
included herewith.
B. The Pricing Schedule attached hereto shall be submitted and shall include all costs
associated with the performance of the contract including travel and out-of-pocket
expenses. The contractor will be responsible for all costs associated with ineligible
debris.
Tab 8 – References
Contractor shall provide at least three (3) governmental entity references, one (1) in-
state references, for which the firm has performed similar work of the same or similar
magnitude to those requested in this solicitation, including the contact name, entity,
address, telephone number, e-mail address, and date and term of the contract and at
least five letters of reference from previous clients.
Tab 9 – Insurance –
Attach evidence of required insurance in the amounts indicated in Section 33. If
available, a properly completed ACORD Form is preferable.
ATTACHMENT #3a - SDR Page 10 of 79
Page 7 of 59
Tab 10- Financial Statements
All Prospective Contractors shall supply an audited, financial statement for the past year.
A third party prepared financial statement is acceptable for one of the two years if an
audited statement is not available. Any such third party certified statement shall be
signed and certified by the third party Certified Public Accountant (CPA) and signed and
certified as accurate by the Prospective Contractor.
Tab 11- Addenda
The contractor is responsible for contacting Aiken County Procurement Department to
identify any Addenda’s issued for this Request for Proposal. Any Addenda issued
subsequent to the release of this solicitation must be acknowledged by signature of the
authorized representative of the Prospective Contractor, and a copy in provided in this
section.
Tab 12 – Exceptions
Include any/all exceptions taken to the content of the solicitation itself or any contract or
legal agreement(s) or document(s) related to the solicitation. Any exceptions shall be
reviewed by the Aiken County Attorney for appropriateness and is only valid if accepted
in writing by the Aiken County Attorney.
Tab 13 – Litigation: Prospective Contractors
Contractors shall provide all judgments entered into against the Prospective Contractor
by any Federal, State or Local Courts within the past ten (10) years; any criminal
conviction ever issued against the Prospective Contractor or its owners or principals, and
all civil, criminal and administrative proceedings pending against the Prospective
Contractor at this time.
Tab 14 – Bonding Capacity
Include an executed Letter of Commitment, proof of bonding capacity issued by the
Surety Company for the Payment and Performance Bond, per the attached sample letter
page 55.
7. PROPOSAL EVALUATION: Aiken County shall award to the responsive and qualified offeror(s)
whose proposal is determined to be the most advantageous to the Aiken County Emergency
Management Department. Evaluation of proposals shall be based on the evaluation factors set
forth in the Request for Proposals and any other relevant information obtained through the
evaluation process, and the interviews, if held.
8. EVALUATION CRITERIA: The evaluation criteria define the factors that will be used by the
evaluation committee to evaluate and score responsible and qualified proposals. Prospective
contractors shall include sufficient information to allow the evaluation committee to thoroughly
evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by
an evaluation committee. The contract will be awarded to the most qualified contractor per the
evaluation criteria listed below.
Qualifications of the Contractor …………………………………………10%
Number of years of experience in disaster response: company and/or predecessors must
have at least 5 years of experience in this field; more preferred
Degree of experience in all areas of emergency response, management and recovery
ATTACHMENT #3a - SDR Page 11 of 79
Page 8 of 59
Experience with FEMA reimbursement programs and funding issues
Proof of satisfactory or better performance on contracts of similar scope and size:
references and letters of reference must verify successful completion of similar projects
In house client training capabilities: provide certification of emergency management
training
Qualifications of staff…………………………………………………….10%
Assurance of dedicated project team
Experience of key team members in area identified under experience of prospective
contractor: identify senior and project management
Affirmative Action of prospective contractor: describe local and minority subcontracting
plan
Education and experience of prospective contractor personnel: provide brief resumes
Technical Approach ………………………………………………30%
Experience of prospective contractor in previous similar projects
Technical approach of the prospective contractor to mobilize and perform the many
aspects of the work
Ability to respond in a timely manner with the necessary resources
Vendor Questionnaire………………………………………………..10%
Complete attached vendor Questionnaire (page 57-59)
Price ……………………………………………………………………...10%
Pricing schedule will be evaluated for reasonableness
All line items must be priced exactly as quoted within the RFP Regardless of any
alternates which may be proposed
Technical and Reimbursement Assistance ……………………………….30%
Experience of prospective contractor in relation to tracking, recording, and data
processing
Prospective contractors knowledge and experience of Federal reimbursement guidelines
Experience in emergency debris management plan preparation
9. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS No oral interpretations will be
made as to the meaning of specifications or any other contract documents. All questions
pertaining to the terms and conditions or scope of work of this RFP must be emailed to
procurement@aikencountysc.gov before 5:00 December 10, 2018. Responses to questions may
be handled as an addendum if the response would provide clarification to requirements of the
proposal. All such addenda shall become part of the contract documents. The Aiken County
Procurement Department will not be responsible for any other explanation or interpretation of
the RFP made or given prior to the award of the contract. The Aiken County Procurement
Department will not respond to questions received after the specified deadline.
ATTACHMENT #3a - SDR Page 12 of 79
Page 9 of 59
10. ORAL PRESENTATION: An oral presentation of proposal may be requested of any Prospective
Contractor at the Evaluation Committees discretion. Contractors are cautioned not to assume
that presentations will be required and should include all pertinent and required information in
their original proposal package.
11. WITHDRAWAL OF PROPOSAL: The Proposal may be withdrawn by the Offeror by means of a
written request, signed by the Offeror or its duly authorized representative. Such written request
must be delivered to the place specified in the Request for Proposals/Advertisement for the
receipt of Proposals prior to the scheduled closing time for receipt of Proposals. Modifications
will not be accepted or acknowledged after the date and time for submission of proposals.
12. ACCEPTANCE/REJECTION: Aiken County reserves the right to accept or reject any or all
proposals received as a result of this RFP, or to negotiate separately with competing
contractors, and to waive any informalities, defects, or irregularities in any proposal, and to
accept that proposal or proposals, which in the judgment of the proper officials, is in the best
interest of the Aiken County Emergency Management Department.
13. ACCEPTANCE PERIOD: Any proposal in response to this solicitation shall be valid for 120
calendar days. At the end of this time the proposal may be withdrawn at the written request of
the Prospective Contractor if no award has been made. If the RFP is not withdrawn at that
time, it shall remain in effect until an award is made or the solicitation is cancelled. Aiken
County Department reserves the right to request an extension of the period of validity the
proposals if the contract has not been negotiated within 120 days from the submittal date of
the RPF.
14. TIME LINE:
Following is a listing of actions and anticipated dates; the Aiken County Procurement
Department reserves the right to change the dates, if necessary.
Advertising & Publishing RFP November 14, 2018
Pre-proposal Conference December 6, 2018 @ 11:00 a.m.
Deadline for Questions/Clarifications December 10, 2018 @ 5:00 p.m.
Questions and Answers (Q&A) will be posted December 13, 2018
Proposal Submittal Date Deadline December 19, 2018 @ 3:00 p.m.
15. CONTRACTOR’S CERTIFICATION AND RESPONSIBILITY:
By submitting a proposal, Prospective Contractors represent that:
A. The Prospective Contractor has fully read and understands the RFP in its entirety, has
fully read and understands the proposal method, the evaluation criteria and has full
knowledge of the scope, nature, and quality of work to be performed. The Prospective
Contractor’s proposal is made in accordance therewith.
B. The Prospective Contractor possesses the capabilities, experience, resources, financial
wherewithal, and personnel necessary to provide efficient and successful services as set
forth in the Scope of Services to the Aiken County Procurement Department, and;
C. Before submitting a proposal, each Contractor shall make all investigations and
examinations necessary to ascertain site and/or local conditions and requirements
affecting the full performance of the contract and to verify any representations made upon
which the Contractor will rely. If the Contractor receives an award because of its proposal
submission, failure to have made such investigations and examinations will in no way
relieve the Contractor from its obligations to comply in every detail with all provisions
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and requirements of the contract, nor will a plea of ignorance of such conditions and
requirements be accepted as a basis for any claim by the Contractor for additional
compensation or relief.
16. COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission
of proposals to Aiken County, or any work performed in connection therewith, shall be borne
solely by the Prospective Contractors. No payment will be made for any responses received, or
for any other effort required of, or made by, Prospective Contractors in responding to this RFP.
17. CONTRACTOR’S PERSONNEL:
A. The Contractor represents that it has or shall secure at its own expense, all necessary
personnel required to perform the services under the resulting contract. Such personnel
shall not be employees of or have any contractual relationship with Aiken County.
B. The Contractor shall be responsible for ensuring that its employees, agents, and
subcontractors comply with all applicable laws and regulations and meet all federal,
state, and local requirements related to their employment and position. Aiken County
reserves the right to require the Contractor to remove any employee from working on the
resulting contract, which Aiken County deems incompetent, careless, or otherwise
objectionable.
C. The Contractor certifies that it does not and will not during the performance of the
contract employ illegal alien workers or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1986, as amended.
D. During the performance of the contract, the Contractor agrees to the following:
1. The Contractor shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age, handicap, or national origin,
except when such condition is a bona fide occupational qualification reasonably
necessary for the normal operations of the Contractor.
2. The Contractor, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, shall state that such Contractor is an Equal Opportunity
Employer.
The Contractor and any subcontractor shall pay all employees working on this
contract not less than minimum wage specified in the Fair Labor Standards Act (29
CFR 510-794) as amended.
18. RESERVATION OF Aiken County’s RIGHTS: In addition to all other rights provided Aiken County
under State law, the Aiken County Procurement Department specifically reserves the following
rights:
A. The right to rank firms and negotiate with the highest ranked firms in accordance with
the Evaluation Criteria set forth herein. Negotiation with an individual prospective
Contractor does not require nor prohibit negotiation with others.
B. The right to select the proposal that it believes will serve the best interest of Owner.
C. The right to reject any or all Proposals.
D. The right to cancel the entire Request for Proposal or to cancel the award of any Contract
at any time before the execution of such Contract by all parties without any liability.
E. Aiken County reserves the right to waive any informality, irregularity or immaterial error
in the Request for Proposal or in any Proposal received, or reject any and/or all
Proposals, or re-advertise.
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F. The right to request any necessary clarifications or proposal data without changing the
terms of the proposal.
G. The right to select a Contractor(s) on the basis of the original proposals without
negotiation.
H. All proposals received from Contractors in response to this Request for Proposal will
become the property of Aiken County and will not be returned to the offerors. In the
event of contract award, all documentation produced as part of the contract will become
the exclusive property of Aiken County.
I. In the event only one responsive proposal is received, Aiken County reserves the right to
award to the sole offeror; re-advertise the Request for Proposal, with or without making
changes to the evaluation factors; or elect not to proceed.
For and in consideration of Aiken County considering Proposals submitted, the Offeror, by
submitting its Proposal, expressly waives any claim to damages of any kind whatsoever, in the
event Aiken County exercises its right to cancel the award in accordance herewith.
Aiken County reserves the right to select, from among the various Proposal alternates, those
alternates to be included in the final Contract as well as the right and option to award or re-solicit
Proposal alternates in any sequence or at any time deemed to be in the best interest of Aiken
County.
19. SUBCONTRACTING:
A. Contractor shall not employ any subcontractor, supplier, or other person or organization
whether initially or as a substitute, against whom Aiken County may have reasonable
objection. The Contractor shall not be required to employ any subcontractor, supplier, or
other person or organization to furnish or perform any of the work against whom the
Contractor has reasonable objection. The Contractor shall provide an opportunity for
local subcontractors, minority and Disadvantaged Business Enterprises (DBE’s)
subcontractors to participate in the work.
B. All subcontractors, suppliers, or other persons or organizations (including those who are
able to furnish the principal items of materials or equipment) shall be submitted to the
Aiken County for acceptance if requested. Aiken County’s acceptance, in writing, of any
such subcontractors, suppliers, or other person or organization so identified may be
revoked on the basis of reasonable objection after due investigation, in which case the
Contractor shall submit an acceptable substitute. No acceptance by Aiken County of any
such subcontractor, supplier, or other person or organization shall constitute a waiver of
any right of Aiken County to reject defective work. Action by Aiken County awarding a
Contract to a firm that has disclosed its intent to assign or Subcontract in its response to
the RFP, shall constitute approval thereof.
C. The Contractor shall be fully responsible to Aiken County for all acts and omissions of the
subcontractors, suppliers, or other persons, or organizations performing or furnishing any
of the work under a direct or indirect contract with the Contractor just as the Contractor is
responsible for the Contractor’s own acts and omissions. Nothing in the resulting contract
documents shall create for the benefit of any such subcontractors, suppliers, or other
persons, or organizations, any contractual relationship between Aiken County and any
such subcontractors, suppliers, or other persons or organizations, nor shall it create any
obligation on the part of Aiken County to pay or to see to the payment of any money due
any such subcontractors, suppliers, or other persons, or organization, except as may
otherwise be required by laws and regulations.
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D. The Contractor shall be solely responsible for scheduling and coordinating the work of
subcontractors, suppliers, or other persons, or organizations performing or furnishing
any of the work under a direct or indirect contract with the Contractor. The Contractor
shall require all subcontractors, suppliers, or other persons, or organizations performing
or furnishing any of the work to communicate with Aiken County through the Contractor.
E. All work performed for the Contractor by a subcontractor or supplier shall be pursuant to
an appropriate agreement between the Contractor and the subcontractor or supplier that
specifically binds the subcontractor or supplier to the applicable terms and conditions of the
resulting contract for the benefit of Aiken County.
20. CONTRACT: The contents of this RFP and all provisions of the successful proposal deemed
pertinent by Aiken County may be incorporated into a contract and become legally binding when
approved and executed by both parties. Contents of the Contract may contain changes from
Aiken County’s perspective as a result of the RFP process and proposal(s) received. The final
negotiated contract may include the scope of work as outlined in this RFP along with the
successful Contractor's submittal and any additions or deletions made at the discretion of Aiken
County as a result of this RFP process. The Contract will be a standby contract for use in dealing
with response to emergency situations. Work related to the Contract shall commence upon
issuance of a Notice to Proceed.
21. PROPRIETARY INFORMATION:
Offerors should be aware that the Request for Proposal and the responses thereto are in the
public domain. However, the offerors may identify specifically any information contained in
their proposals which they consider confidential and/or proprietary and which they believe
to be exempt from disclosure, citing specifically the applicable exempting law.
All proposals received from offerors in response to this Request for Proposal will become the
property of Aiken County and will not be returned to the offerors. In the event of contract
award, all documentation produced as part of the contract will also become the exclusive
property of Aiken County. Aiken County has the right to use any or all ideas presented in any
reply to this RFP. Selection or rejection of any proposal submitted does not affect this right.
22. LICENSES AND CERTIFICATES:
A. Aiken County reserves the right to require proof that a Prospective Contractor is an
established business operating in compliance with the law.
B. Each Prospective Contractor shall be licensed and qualified to do business in its area of
expertise. Each firm shall submit with their proposal a copy of, and maintain the
appropriate licenses and certificates during the term of any resulting contract, and any
extensions.
C. The Contractor is to procure all permits, licenses, and certificates, or any such approvals
of plans or specifications as may be required by federal, state and local laws, ordinances,
rules, and regulations, for the proper execution and completion of the Work under this
Agreement.
23. CONTINUING THE WORK: The Contractor shall carry on the work and adhere to the progress
schedule during all disputes or disagreements with Aiken County. No work shall be delayed or
postponed pending resolution of any disputes or disagreements, except as Aiken County and
Contractor may otherwise agree in writing.
24. WAIVER OF CLAIMS: Once any contract resulting from this RFP expires, or final payment has been
requested and made, the respective Contractor shall have no more than ninety (90) calendar days
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to present or file any claims against Aiken County concerning such contract and thereafter, such
claim shall be deemed waived.
25. CHANGE IN SCOPE OF WORK
A. Aiken County may order changes in the work consisting of additions, deletions, or other
revisions within the general scope of the contract. No claims may be made by the
Contractor that the scope of the project or of the Contractor's services has been changed,
requiring changes to the amount of compensation to the Contractor or other adjustments
to the contract, unless such changes or adjustments have been made by written
amendment to the contract signed by Aiken County and Contractor. It is noted that this is
a unit price contract and nothing herein shall limit the number of units of work that may
be required by a disaster. Once issued a Notice to Proceed (NTP), unless limited by area
or amount, the Contractor shall proceed at the daily directive of Aiken County the entire
work required hereunder.
B. If the Contractor believes that any particular work is not within the scope of work of the
contract, is a material change, or will otherwise require more compensation to the
Contractor, the Contractor must immediately notify the County’s Representative in writing
of this belief. If Aiken County’s Representative believes that the particular work is within
the scope of the contract as written, the Contractor will be ordered to and shall continue
with the work as changed and at the cost stated for the work within the scope. The
Contractor may then assert its right to an adjustment under the terms and conditions set
forth herein for claims.
C. Aiken County reserves the right to negotiate with the awarded Contractor(s) without
completing the competitive RFP process for materials, products, services, and/or items
similar in nature to those specified within this RFP for which requirements were not known
or realized at the time of issuance of the RFP.
D. The Contractor shall commence performance on the date set forth in the Notice to
Proceed which date shall be determined by the Aiken County Emergency Management
Department prior to, during or after any disaster.
E. The Contractor shall, after Notice to Proceed and with the Aiken County Emergency
Management Department’s direction, provide a work plan showing where operations will
begin and which streets/roads will be cleared on a daily basis. The plan will be updated
each day of operation. Contractor shall provide a computerized daily update of progress,
showing the streets cleared by web map, the volumes recovered, the location of crews,
and the estimated percentage completion. Such program shall be web based, and shall
be accessible by the Aiken County Emergency Management Department with a
password provided by Contractor or as an active website available without password to
the public, as instructed by the Aiken County Emergency Management Department.
Contractor shall provide examples of such work plan, their web based programs, their
plans for its use, and the hosting thereof in their proposal.
26. USE OF PREMISES:
A. The Contractor shall assume full responsibility for any damage to any work areas,
homeowner, or occupant thereof, or of any adjacent land or areas, resulting from the
performance of the work. Contractor shall maintain a toll-free hotline answered 24 hours
per day to professionally accept homeowner and other claims. Contractor shall provide in
its proposal, a summary of and sample computerized documents exhibiting its complete
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claim resolution program to include computerized complaint logs, complaint report
forms, site visit and inspection forms, and computerized resolution reporting forms and
summaries for the Aiken County Emergency Management Department. Should any claim
be made by any such owner or occupant because of accident, intentional act, the
performance of the work, or for any other such reason the cause of which is the
Contractor or their Subcontractors, Agents or Employees, the Contractor shall promptly
settle with such party by negotiation or otherwise resolve the claim by arbitration or other
dispute resolution proceeding or at law. Contractor shall provide a weekly-computerized
update of all claims and complaints and their disposition, both individually and in
summary form.
B. During the progress of the work, the Contractor shall keep their sites free from
accumulations of waste materials, rubbish, and other debris resulting from the work. At
the completion of the work, the Contractor shall remove all waste materials, rubbish, and
debris from and about the sites, as well as tools, appliances, equipment, machinery
and/or surplus materials.
C. The Contractor shall take care to monitor and make every effort to prevent or mitigate
spills of petroleum products and hydraulic fluids. Any such spills shall be remediated
immediately by the Contractor.
D. No tracked equipment shall be allowed on public streets or Right Of Way (R.O.W.’s)
without the written permission of the Aiken County Public Works Department.
27. ESTIMATED QUANTITIES: Aiken County reserves the right to increase or decrease estimated
quantities as required. Estimated quantities as shown within of this RFP are for estimating and
proposal purposes only. It is understood by all Prospective Contractors that these are only
estimated quantities and Aiken County is not obligated to purchase any minimum or maximum
amount during the life of the contract. The actual volumes of any work can only be identified
subsequent to a disaster, and as the work proceeds. The Contractor shall be required to perform
all work required by the Contract regardless of volume.
28. PERFORMANCE: The selected Contractor shall perform the resulting contract in a timely
fashion. If the disaster is such that it may reasonably be predicted in advance, Contractor shall
have Management personnel within the Emergency Operations Center (EOC) 24-48 hours prior
to the arrival of the disaster. If the disaster is such that the disaster could not be predicted, the
Contractor shall have Management personnel within the EOC within 24 hours after the event.
Contractors Management personnel shall assist the Aiken County Emergency Management
Department to plan a response, plan for the arrival of the event if possible, and to initiate the
Emergency Push and initial debris removal and rescue operations. Contractor shall mobilize
work crews and heavy equipment within such period of time as may be set forth within the
Notice to Proceed. Crews shall be mobilized in a staggered phasing so as not to overwhelm the
resources of the monitoring body.
Contractor shall describe its mobilization program and past experience with such mobilization.
Contractor should clearly exhibit experience in large previous compelling mobilizations, to
multiple sites, with short time frames.
29. PAYMENT AND PERFORMANCE BONDS/ SURETY LETTER: The successful bidder shall be
required to provide payment and performance (surety) bonds for the entire amount of the
Contract price to insure the successful performance of the terms and conditions of the contract.
The payment and performance bond shall be subject to forfeiture for failure on the part of the
successful bidder to perform its obligations under the contract. The bond must be provided
within seven (7) days of written Notice to Proceed.
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The payment and performance bond is to be secured from a surety or insurance company listed
on the U.S. Department of the Treasury Financial Management Service list of approved bonding
companies which is published annually in the Federal Register, with at least an A-rating in the
latest printing of the A.M. Best’s key rating guide, to write individual bonds up to ten percent of
policyholders’ surplus as shown in the A.M. Best’s key rating guide and is licensed in this State
to write surety bonds.
As this Contract is on a Standby Emergency Basis, Aiken County must be certain that the offeror
has the capability to obtain, within a few days, in the face of a major disaster, a surety bond to
cover the extensive Emergency work which may be required and which work must be initiated
almost immediately. Therefore, to ensure such capability, Aiken County requires the Proposed
Contractor to provide a signed Letter of Commitment from their surety company meeting the
requirements delineated above, with their proposal in the form and containing the required
terms and conditions as set forth herein. The Letter of Commitment shall exhibit clearly the
proposed Contractor’s ability to obtain, and upon a valid Notice to Proceed, the surety’s
obligation to provide, a surety Payment and Performance bond for the Project for an amount up
to $50,000,000. Aiken County reserves the right to seek clarifications to satisfy the
requirements of the commitment letter. See the attached sample Surety Commitment letter.
Failure to include an appropriate executed letter from the surety in acceptable format shall be
grounds for rejection of the Proposal.
30. PAYMENT/INVOICES: All Prospective Contractors must specify on their Proposal letter the exact
company name and address which must be the same as shown on invoices submitted for
payment. Contract payments shall be made in arrears, within thirty (30) days after approval of a
billing statement for actual work done by the Contractor(s). All billing statements or invoices
submitted for payment shall be original and should be sent to Aiken County at
procurement@aikencountysc.gov .
Billing statements or invoices should include company name and address, locations of
where work has been performed, reconciliation sheets for each day’s work, and support
documentation as required. The successful Contractor will be responsible for all work
and/or debris deemed ineligible. Retainage will be withheld from each contract payment in
the amount of ten (10 %) percent. Retainage will be released upon the completion of the
project including the resolution of all complaints, but not sooner than 90 days after the
completion of all contract work to insure timely completion of the project and/or discovery
of damage to public or private property. Contractor shall also submit executed lien. If
Retainage exceeds Two Million ($2,000,000) Dollars, it shall no longer be collected or
withheld.
Invoices submitted for payment shall be accompanied by an electronic worksheet, in
Microsoft Excel format, which includes information contained in the approved worksheets
and/or debris ticket. The final format of the daily worksheet and information to be contained
will be approved and agreed upon by the Contractor and the Contract Administrator. Any
discrepancies between the Aiken County Procurement Department’s records and the
Contractor's submittals must be rectified, to Aiken County’s satisfaction, by the
Contractor, before payment on those items will be made by the Aiken County Procurement
Department. Contractor shall computerize all tickets daily and present to the Aiken County
Procurement Department as a summary reconciliation document within (48) hours of the
daily completion of the work. Contractor shall note that thousands to tens of thousands of
tickets may be produced per day and Contractors plans and computer program must
encompass such potential volumes. Contractor should provide sample forms and program
formats, describe their data processing experience, their data management center (if any),
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their data management programs and procedures and their key data management
personnel in their proposal.
Public Works and Contractor shall meet daily (within 48 hours of the issuance of the tickets)
to reconcile tickets and work performed. Contractor shall revise the computerized
reconciliation sheets with any corrections discovered and re-present a corrected Daily
Reconciliation sheet to the Aiken County Procurement Department for signature within
twenty-four (24) hours thereafter. Both the Aiken County Procurement Department and the
Contractor shall execute each Daily Reconciliation sheet after being verified as correct. Such
Daily Reconciliation sheets shall then become the basis for billing documentation.
31. RECORDS AND RIGHT TO AUDIT: The Contractor shall maintain adequate records, documents,
and information to justify all charges, expenses and costs incurred in performing the work for
at least five (5) years after completion of this contract. The Aiken County Procurement
Department shall have access to such books, records, and documents as required in this
section for the purpose of inspection, reproduction, audit, and/or during normal business
hours, at the Aiken County Procurement Department’s expense, upon five (5) days prior written
notice.
32. SAFETY: The Contractor shall take reasonable precautions for the safety of, and shall provide all
reasonable protection to prevent damage, injury or loss to, its employees on the job, and others.
The Contractor shall comply with all applicable provisions of federal, state, and municipal safety
laws, insurance requirements, standard industry practices, the requirements of the operations and
this contract. The Contractor, directly or through its subcontractors, shall erect and properly
maintain at all times, as required by the conditions and progress of the work, necessary
safeguards for the safety and protection of the public, including securing areas, posting danger
signs, placarding, labeling, or posting other forms of warning against hazards. When use of
hazardous materials or equipment or unusual methods are necessary for execution of the work,
or when the work includes the cleanup, remediation, and/or removal of bio-solids, bio-hazardous
waste, or any hazardous or toxic materials, trash debris, refuse, or waste, the Contractor, its
subcontractor(s) and their employees shall be trained and certified as required in the proper
handling, use and care of equipment, materials, and hazardous operations, and shall exercise
the utmost care and perform such activities under the supervision of properly qualified and/or
competent personnel.
33. INSURANCE REQUIREMENTS:
A. Prior to the time Contractor is entitled to commence any part of the project, work or
services, Contractor shall procure, pay for, and maintain at minimum the following insurance
coverage’s with the stated limits or greater. Said insurance shall be evidenced by delivery to
the Aiken County Procurement Department of (1) certificates of insurance executed by the
insurers listing coverage’s and limits, expiration dates and terms of policies and all
endorsements whether or not required by the Aiken County Procurement Department, and
listing all carriers issuing said policies; and (2) upon request a certified copy of each policy,
including all endorsements. The insurance requirements shall remain in effect throughout
the term of this Contract and any additional extensions. In addition, the Aiken County
Procurement Department reserves the right to request physical evidence of this coverage by
requesting the policy declaration page, and/or a confirmation from the agent and/or
company verifying the coverage is and/or has been continually in effect. Sub-contractors
must meet the same requirements as general contractors or be covered by the general
contactor’s policy through an owner’s or contractors protective policy.
The Contractor shall secure and maintain, at its sole cost and expense during the contract
term and any subsequent extensions, the following insurance:
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1. Commercial General Liability - in the amount of five million dollars ($5,000,000.00)
aggregate/one million dollars ($1,000,000.00) per occurrence. The General Liability
limit shall apply separately on a per project basis.
2. Comprehensive Automobile and Water Vehicle Liability - covering any automotive
equipment to be used in performance of the service, with a minimum limit in the
amount of one Million dollars (1,000,000.00) per occurrence combined single limit /
Any Auto. Physical Damage Insurance covering owned or rented machinery, tools,
equipment, office trailers, and vehicles is also required.
3. Worker's Compensation - Offeror shall provide a policy with employer’s liability
coverage with limits of not less than one million dollars ($1,000,000.00) per
occurrence for each accident or illness. The Worker’s Compensation policy shall state
that it cannot be cancelled or materially changed without first giving thirty (30) days
prior notice thereof in writing to the Aiken County Procurement Department. Firms
that have owner/operators that have filed a "Notice of Election to be Exempt" shall
supply a signed copy of said notice.
Any such exemption shall meet the requirements that qualify for an exemption under
the applicable Worker’s Compensation law.
4. Pollution and Remediation Liability
A. Limits: with limits of not less than five million dollars ($5 000,000.00) annual
aggregate / two million dollars ($2,000,000.00) per occurrence, including the
cost of defense during the term of the contract and for a period of five (5) years
following the completion thereof. Such coverage shall include, but not be limited
to:
1. Pollution Legal Liability- (legal liability arising out of the discharge, dispersal,
release, seepage, migration or escape of smoke, vapors, soot, fumes, acids,
alkalis, toxic chemicals, liquids or gasses, hazardous materials, waste
materials, or other irritants, contaminants, pollutants, into or upon the land,
the atmosphere, or any watercourse or body of water, including groundwater
at, under, or emanating from the work).
2. Remediation Legal Liability Expense - expenses incurred for or in connection
with investigation, monitoring, removal, disposal, treatment, or neutralization of
a condition arising from the discharge, dispersal release, seepage, migration,
or escape of smoke, vapors, soot, fumes acids, alkalis toxic chemicals, liquids
or gases, hazardous materials, waste materials, or other irritants,
contaminants, or pollutants into or upon the land, the atmosphere, or any
watercourse or body of water, including groundwater at, under, or emanating
from the work, as well as the cost to repair or replace real or personal
property damaged during the course of Remediation Expense in order to
restore the required Federal, State, Local, or Provincial laws, ordinances,
regulations, or statutes, or any subsequent amendments thereof; and
3. Transportation Legal Liability/Expense Pollution Legal Liability or
Remediation Legal Liability/Expense arising out of the movement by the
Contractor of product or waste of the Aiken County Public Works Department
to its final delivery point as specified in the resulting contract.
Contractor agrees that the insurer shall waive it rights of subrogation, if any,
against Aiken County on Commercial General Liability and Worker’s
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Compensation insurance coverage. The ACORD Certificate of Liability Insurance,
with endorsements, shall be completed by the authorized Agent and returned
to Aiken County.
Loss Deductible Clause: Aiken County shall be exempt from, and in no way liable
for, any sums of money that may represent a deductible in any insurance
policy. The payment of such deductible shall be the sole responsibility of the
Contractor
The Contractor shall promptly remedy damage and loss to property caused in
whole or in part by the Contractor, its subcontractors of every tier, anyone
directly or indirectly employed by any of them, or anyone for whose acts they
may be liable.
B. Conditions:
Each insurance policy shall include the following conditions by endorsement to the
policy:
1. Each policy shall require that thirty (30) days prior to expiration, cancellation,
non-renewal or any material change in coverage’s or limits, a notice thereof shall
be given to the Aiken County Procurement Department by certified mail to:
Contractor shall also notify the Aiken County Procurement Department, in a
like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal, or material change in coverage received
by said Contractor from its insurer; and nothing contained herein shall absolve
the Contractor of this requirement to provide notice.
2. Companies issuing the insurance policy, or policies, shall have no recourse
against Aiken County for payment of premiums.
C. Subrogation: Contractor hereby waives subrogation rights for loss or damage
against Aiken County.
34. PUBLIC ENTITY CRIMES: All Offerors are hereby notified that a person or affiliate, who has been
placed on the convicted vendor list, or the Federal suspension and/or debarment list, may not
submit a proposal under this Request for Proposal. By submitting this Proposal, the Proposal
Contractor certifies they are not suspended or debarred nor does their submittal violate the
provisions of this paragraph.
35. CONFLICT OF INTEREST: The Contractor shall promptly notify the Contract Administrator, in
writing, by certified mail, of all potential conflicts of interest for any prospective business
association, interest, or other circumstance, which may influence or appear to influence the
Contractor's judgment or quality of services being provided hereunder. Such written notification
shall identify the prospective business association, interest, or circumstance, the nature of work
that such person may undertake, and request an opinion of Aiken County as to whether the
association, interest, or circumstance would, in the opinion of Aiken County, constitute a conflict
of interest. Aiken County shall respond to such notification by certified mail within thirty (30)
days.
BY SUBMITTING THIS PROPOSAL, THE CONTRACTOR CERTIFIES THAT THEY HAVE NO CONFLICT
WITH ANY EMPLOYEE, AGENT, ELECTED OFFICIAL OR OFFICER OF AIKEN COUNTY, NOR ANY
OTHER CONFLICT AS MAY BE SET FORTH HEREIN.
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36. COLLUSION: More than one Proposal from an individual, firm, partnership, corporation,
association and/or related parties under the same or different names will not be considered. If
Aiken County believes that collusion exists among Offerors, all Proposals from the suspect firms
will be rejected. Related parties mean Prospective Contractors or the principals thereof, which
have a direct or indirect ownership and/or profit sharing interest in another Prospective
Contractor or Co-offeror.
Prospective Contractors shall comply with all local, state, and federal directives, orders, and
laws as applicable to this RFP and all resulting contract(s).
Prospective Contractors, by responding to this RFP, certify that such response is made without
previous understanding, agreement, or connection with any person, firm, or corporation making
a proposal for the same item(s) and is in all respects fair, without outside control, collusion,
fraud, or otherwise illegal action.
37. AWARD AND TERM: Aiken County reserves the right to award a contract or contracts to the
Contractor(s) that the Aiken County Emergency Management Department deems to offer the
best overall proposal. The Aiken County Procurement Department is therefore not bound to
accept a proposal on the basis of lowest price. In addition, Aiken County, at its sole discretion,
reserves the right to cancel this RFP, to reject any and all proposals, or to re-advertise with
revised specifications, if it is deemed in the best interest of Aiken County to do so. Aiken County
also reserves the right to make multiple awards, based on experience and qualifications if it is
deemed to be in Aiken County’s best interest. At the discretion of Aiken County, the successful
Contractor(s) may be awarded a contract for five (5) years with five (3) subsequent one (1) year
renewals permissible, upon mutual written agreement and, approval for a maximum of eight (8)
years.
38. JURISDICTION: This Request for Proposal and any resulting Contract shall be general by the
Laws of the State of South Carolina.
SCOPE OF WORK
A. Clearing and /or removing debris from the public right-of-way, streets and roads to a temporary disposal area (DMS).
This action requires the mechanized loading of various types of debris thereby transporting the load to a
predetermined storage and processing site (DMS). Debris is typically defined as scattered items and materials
broken, destroyed, or misplaced by a natural disaster. Example: trees, construction and demolition material and
personal property. Right-of-way is typically defined as the portion of land over which a facility, such as highways,
railroads, or power lines are built. This includes land on both sides of the highway up to the private property line.
The method(s) utilized for debris removal under this agreement are to be determined by the Contractor and
approved by the County. The Contractor shall be entitled to employ heavy equipment, trucks, loaders, saws and
personnel necessary to accomplish the objective of the County. The work to be performed under this agreement
shall consist of the Contractor clearing and removing any and all eligible debris for the County by a process
including: 1) examination of debris to be hauled; 2) cutting, clearing, stacking, sorting or moving debris to facilitate
loading; 3) two (2) passes as required by FEMA regulations for loading and hauling debris to location(s) approved by
the County. The County may instruct the Contractor to grind or recycle the County’s excess green waste materials.
A-1 – Vegetative Debris - A cubic yardage rate associated with mechanical collection and transportation of
vegetative debris from the public right –of-way to a predetermined disposal area. Vegetative debris consists of
whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Vegetative debris in this instance
has already been separated or requires no separation and has been placed on the right of way for collection.
A-2 – C&D Debris - A cubic yardage rate associated with the mechanical collection and transportation of
construction and demolition debris from the public right of way to a predetermined disposal area or landfill.
Construction and demolition debris generated by a disaster includes damaged components of buildings and
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structures, such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and flooring,
window coverings, plastic pipe, fully cured asphalt, heating and ventilating, and air conditioning systems and their
components, light fixtures, small appliances, equipment, furnishings and fixtures. C & D debris in this instance has
already been separated or requires no further separation and has been placed on the right of way for collection. In
some cases this debris may be directed to a final disposal facility.
B. Management and operation of debris reduction sites in order to accept process and reduce disaster related debris.
A DMS is a location for the contractor to temporarily store, reduce, segregate, and/or process debris before it is
hauled to its final disposition. They shall be used to reduce debris and increase the operation’s flexibility.
By employing a DMS, the debris can be collected from the right-of-way and public properties in order to expedite
permanent recovery operations. Locations for temporary debris storage and processing facilities should be
identified during the planning process, and a listing included in the Debris Management Plan. The contractor will be
responsible for securing adequate DMS site(s). These site(s) should allow for the following:
Flexibility of operations. The DMS may also include a collection center for the public’s use.
Facilitation of recycling and reduction of debris. Specific reduction, recycling or segregation needs should be
designed into the site.
Expedition of debris collection. Having a site for temporary storage and reduction allows time for local landfill
site preparation before final disposal. The DMS may also be established at a location central to the disaster
event, thereby reducing travel time from the disaster area to the disposal site.
Identifying Debris Management Sites
Site selection should be based on the following criteria:
Ownership,
Size,
Location, and
Environmental and historic concerns (baseline study findings).
Ownership The contractor should possibly consider public lands first in order to avoid costly land leases. Applicant-
owned sites that will not require extensive repair costs, such as parks, vacant lots, or sports fields, should be
considered as well.
When this is not possible, the contractor should develop criteria for identifying potential private property locations
for the DMS. The successful contractor shall indemnify and hold the jurisdiction harmless against any damage or
environmental claims. The successful contractor agrees to purchase environmental pollution insurance as defined
in the insurance section of this document.
Land Lease Agreements The duration of the land lease agreement should be inclusive of all the time the applicant
will be present at the site, beginning with the baseline environmental study and ending once the property owner
takes back legal ownership.
The agreement should include a requirement to conduct a baseline environmental assessment (phase 1) of the
site before the site is occupied and an environmental assessment before returning the property back to Aiken
County. Both documents may become an annex to the land lease agreement.
The land lease agreement should be for a specific time frame with the ability to extend the lease if debris removal
and processing activities are not completed.
Size The required size of the site will depend on the expected volume of debris to be collected and the planned
volume reduction methods. The DMS can vary in size from 10 to 200 acres. A large portion of the site will be used
for roads, buffers, burn pits, HHW disposal areas, etc. As a general rule, larger sites mean fewer sites are needed;
hence, site closeout is easier.
Location The DMS should be in an area that does not impede the flow of traffic along major transportation
corridors, disrupt local business operations or cause dangerous conditions in residential neighborhoods or schools.
Whenever possible, avoid locating a DMS near residential areas, schools, churches, hospitals and other such
sensitive areas.
The DMS will need good ingress/egress to accommodate heavy truck traffic. The DMS selection criteria should
consider access to major routes to allow for trucks to transport material to final disposition locations.
The contractor will need to consider public acceptability when selecting a potential DMS. It will largely be
dependent upon the activities planned for the site. Smoke from burning, around-the-clock light and noise from
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equipment operation, dust and traffic are generally tolerated early in a disaster recovery operation, but may have
to be curtailed later. The contractor is strongly encouraged to notify citizens early about planned site activities and
possible ramifications.
Environmental Factors When selecting public or private sites, pre-existing conditions should be considered because
the sites will have to be restored upon site closeout. Proper management of the site will allow the site to be closed
with manageable efforts. For site closure reasons, the contractor will want to keep from aggravating an existing
environmental issue during the debris management operations.
Therefore, a DMS should not be established in an environmentally sensitive area such as wetlands, historical sites,
critical animal and plant habitats, archeological sites, or fresh water well fields. This applies specifically to any
Superfund site or an area within a 100-year flood plain. The contractor should eliminate all sites that may have
any of the listed environmental concerns. If an environmental concern is found during the baseline data collection
process (described below), the potential site should be eliminated from consideration.
By conducting a baseline data collection study, the contractor is able to further establish the feasibility of potential
sites, document the existing site and vet potential environmental issues. Data collection will need to be completed
prior to establishing the site and continued throughout the operations. The final assessment should include the
same documentation in order to avoid disagreements of the condition of the site prior to the operations and the
condition in which the property is returned.
Baseline Data Collection The following actions are suggested to document the baseline data on all selected sites:
Videotape and/or Photograph the Site. Thoroughly videotape and/or photograph (ground or aerial) each site
before beginning any activities. Periodically update video and photographic documentation to track site
evolution.
Document Physical Features. Note existing structures, fences, culverts, irrigation systems and landscaping
that can help evaluate possible damage claims made later.
Historical or Archeological Investigation. Research the properties past use and ownership to note any issues
regarding historical or archeological significance. The contractor may contact the state historical preservation
agency for assistance and notification of intent prior to assuming ownership through a lease agreement.
Sample Soil and Water. Advanced planning with community and state environmental agencies can establish
requirements, chain of custody, acceptable collection methods, certified laboratories and testing parameters.
If in-house assets are not available, the contractor may consider establishing a contract with an environmental
consulting firm that can respond rapidly. Soil and groundwater samples should be collected prior to volume
reduction activities. Planned HHW, ash and fuel storage areas should be sampled prior to site setup.
Environmental Monitoring Program As the operations proceed additional data should be collected throughout
the operations for closeout and quality assurance reasons. The data can be compared to the previously
established information in order to determine any remediation that may be necessary.
1. Sketch Site Operation Layout. DMS operations may grow, shrink, or shift on the site. It will be important to
track reduction, hazardous waste collection, fuel, and equipment storage in order to sample soil and water for
contaminants. Periodically map or sketch activity locations so that areas of concern can be pinpointed later
for additional sampling and testing.
2. Document Quality Assurance Issues. Document contractor operations that will have a bearing on site closeout,
such as petroleum spills at fueling sites; hydraulic fluid spills at equipment breakdowns; contractor installation
of water wells for stock pile cooling or dust control; discovery of HHW; and commercial, agricultural or
industrial hazardous and toxic waste storage and disposal.
3. Plan Environmental Remediation. Final restoration of the landscape must be acceptable to the landowner, but
within reasonable expectations. Therefore, plan the landscape restoration as early as possible, preferably
incorporating a basic plan in the lease.
Permits Environmental permits and land-use variances may be required to establish a temporary DMS.
Several agencies may be involved in issuing permits and granting land use approvals. The planning process
should identify the potential permits that will be required to establish a facility. A listing of the permits should
be part of the Debris Management Plan and may include:
Waste processing and recycling operations permit
Temporary land-use permits
Land use variances
Traffic circulation plans
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Air quality permits
Water quality permits
Coastal commission land-use permits
Household hazardous waste permits
Fire department permits
National Environmental Policy Act (NEPA) compliance
Site Preparation The topography and soil/substrate conditions should be evaluated to determine best site layout.
When planning site preparation, the designer should consider ways to make site closure and restoration easier. For
example, if the local soils are very thin, the topsoil can be scraped to bedrock and stockpiled in perimeter berms.
Upon site closeout, the uncontaminated soil can be re-spread to preserve the integrity of the tillable soils.
Operations that modify the landscape, such as substrate compaction and over-excavation of soils when loading
debris for final disposal, will adversely affect landscape restoration.
Site Layout There should be no significant accumulation of debris at temporary storage sites. Debris should be
constantly flowing to incinerators and grinders, or recycled with the residue and mixed construction and demolition
materials going to a landfill. Additional debris management sites may be required if the actual debris quantities
flowing in to the site are greater than the site storage and processing capacity. The efficiency and the overall
success of the DMS operations will be partially determined by how the site will be designed.
Operational Boundaries Operational boundaries are the boundaries or areas that clearly define the difference in
use areas at the DMS. In establishing the operation boundaries, the DMS design staff may consider using earthen
berms, temporary barriers, or any other physical restriction. This will aid traffic circulation and help keep debris
amassing at the DMS to a minimum.
Common operational activities are:
Reduction
Recycling
Tipping areas (unloading)
Loading areas for processed debris to go to its final disposition
Drop-off centers for the general public (this may include vegetative, recycling, or construction and
demolition debris)
Household hazardous waste storage
Monitoring tower locations
Equipment, fuel, and water storage
The separation between all of the areas listed above will need to be clearly delineated and defined. As operations
proceed the lines may be moved to accommodate either growing demand for space or reducing in preparation for
closure.
The reduction, recycling, tipping, and loading areas will need ample room for large equipment operations. The
design should take into consideration the possibility of multiple pieces of equipment being in the same activity
area at one time. Depending on the scale of operations, each debris stream may have its own tipping area and
should be designed accordingly.
General public drop-off areas for recycling, reduction, and C&D debris may be included within a DMS. These public
use areas should be carefully designed for passenger vehicle traffic and public safety.
Household hazardous waste storage should be close to the public drop-off center yet restricted so that qualified
personnel may process the waste appropriately. The contractor may consider constructing an impermeable lining
and earthen berms in order to contain spills and prevent surface water runoff from leaving the area.
Monitoring towers should be located at ingress and egress points. Monitoring towers should be constructed of
durable structural materials and should follow USACE construction criteria designed to withstand active and static
loads.
Equipment and fuel should have a designated storage area and signs posted appropriately. The fuel storage areas
will need to be designed to contain spills. Water should be readily available at all times. Water storage areas
should be strategically positioned throughout the site and identified appropriately.
Recycling Hurricanes and earthquakes may present opportunities to contract large-scale recycling operations and
mitigate disposal cost and in some instances create an economic return for the jurisdiction. The contractor shall
attempt to exercise their initiative to segregate and recycle debris as it arrives at the DMS or landfill.
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The decision to recycle disaster debris should be made before collection begins. The jurisdiction may find that
marketing and selling the reduced debris is more financially attractive than hauling the unreduced debris to a local
landfill.
Processing disaster debris through grinding, shredding or any other means without an understanding of the end-
uses and market specifications may result in the products becoming unusable for its intended purpose and the
debris will need to be disposed of. For that reason, it is incumbent upon the contractor to thoroughly research the
market opportunities and establish criteria to assist emergency personnel in making decisions to recycle certain
types of debris.
Common Recyclable Materials
* Metals Hurricanes and tornadoes can cause extensive damage to mobile homes, sun porches and green houses.
Most of the nonferrous and ferrous metals are suitable for recycling. Metal maulers and shredders can be used to
shred trailer frames, trailer parts, appliances and other metal items. Ferrous and non-ferrous metals are separated
using an electromagnet and then sold to metal recycling firms.
* Soil Landslide debris removal operations may include transporting large amounts of soil from the slide area to
the DMS. At the DMS, it is combined with other organic materials that will decompose over time. This procedure
can produce significant amounts of soil that can be sold, recycled back into the agricultural community, or stored
on-site to be used as cover. If the soil is not suitable for any agricultural or residential use, it may be deemed
suitable for use as cover material at a landfill.
* Concrete, Asphalt and Masonry Debris Concrete, asphalt and masonry products can be crushed and used as base
material for certain road construction products or as a trench backfill. Debris targeted for base materials will need
to meet certain size specifications as determined by the end user.
Traffic Patterns The traffic circulation will need to be well defined throughout the entire site. Although traffic signs
and barricades aid in directing traffic the planning staff may consider flag personnel to help direct traffic.
Optimally, the designed traffic pattern should allow trucks to enter and exit through different access points, as long
as each is monitored. Haulers are typically paid by the volume of a load. The load is evaluated when entering the
site as a percentage of the full capacity of the truck. Stationing monitors at ingress and egress points will ensure
every truck releases the entire load prior to leaving the site. This avoids debris left in a truck from a previous load
from being counted again in a subsequent load.
The empty trucks that are entering the site to remove the processed (reduced) debris should enter and exit through
an access point other than that of all other traffic. This will reduce the site management and debris monitor
confusion regarding debris being deposited or leaving the site.
Site Manager The contractor is responsible for supervising the overall day-to-day operations, maintaining daily logs,
preparing site progress reports and enforcing safety and permitting requirements during site operations. The
contractor is also responsible for scheduling the environmental monitoring and updating the site layout plan.
Debris Monitors Monitors should be placed at ingress and egress points in order to quantify debris loads, issue
debris load tickets, inspect and validate truck capacities, check loads for hazardous wastes and perform quality
control checks.
Safety Personnel Safety personnel are responsible for traffic control and ensuring that site operations are in
compliance with the state and federal occupational safety regulations.
Site Closure When the site operations are complete, the property must be restored to its original condition before
returning the site to the property owner. Restoration of a site involves removing all traces of the operations and
possible remediation of any contamination that may have taken place during the operations. The site must be
brought back to its environmental state, in which it was leased, prior to it being returned to the owner.
Debris, processing equipment, storage tanks, protection berms, and other structures built on the site should be
removed from the site upon completion of all debris removal and processing operations.
The final environmental site assessment is an extension of the environmental monitoring program. Similar testing
completed in the baseline study will be conducted, and an initial study made to confirm the site has been returned
to its pre-activity state. Test samples should be taken at the same locations as those of the initial assessment and
monitoring program. However, if warranted, additional test samples may need to be taken at other locations on or
off the site.
Based on the results of the testing, additional remediation may be required before the owner will take final
acceptance of the site. The lease agreement should have provisions to release the contractor from future damages
if the site is returned in its original condition.
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B-1 – A cubic yardage rate associated with managing, accepting, processing and reducing vegetative debris
through grinding.
Chipping and grinding operations of vegetative debris should target volume reduction 75 percent. Since 25 percent
of the volume remains from chipping and grinding, the contractor should attempt to gain benefit of this reduction
method by identifying alternate uses of the residual material. The ability to use recycled wood chips as mulch for
agricultural purposes, as fuel for industrial heating, or in a cogeneration plant helps to offset the cost of the
chipping and grinding operation.
If the grinding operation is strictly for volume reduction, size of the mulch is not important; however, mulch to be
used for agricultural purposes must be of a certain size and virtually free of paper, plastic and dirt. Because of
shallow topsoil conditions in some locations, mulch is a desirable product. The contractor should work closely with
local environmental and agricultural groups to determine if there is a market for mulch.
Plastics should be eliminated completely. To help eliminate contaminants, root rake loaders should be used to
feed or crowd materials to the chipper or grinder. Hand laborers should remove contaminants prior to feeding the
grinders.
Bucket-loaders tend to scoop up earth, causing excessive wear to the grinder or chipper. Shaker screens should be
used when processing stumps with root-balls or when large amounts of soil are present in the woody debris. The
separated soil should be reused.
Grinding Equipment Grinders are ideal for use at debris storage and reduction sites because of their high volume
reduction capacity. Chips or mulch should be stored in piles no higher than 15 feet and located so as not to hinder
hauling operations. The contractor should locate the grinder after making noise and public safety considerations.
The reduced debris production output should be sufficient as to not hinder haul in and haul out progress.
B-2 – A cubic yardage price associated with managing, accepting, processing and reducing vegetative debris
through burning.
Incineration The contractor should target a 95 percent reduction rate through incineration. Local agricultural
extension personnel should be consulted to determine if the resulting ash can be recycled as a soil additive. This
option shall not be used if mixed debris enters the waste stream.
The preferred method of burning shall be air curtain incineration, however controlled open air incineration may be
acceptable under certain conditions and with the authority of the jurisdiction.
Controlled Open-Air Incineration carefully reduces vegetative debris by burning debris within a contained fixed area.
The reduction of clean woody debris presents little environmental damage and is cost effective.
Air Curtain Pit Incineration offers an effective means to expedite the volume reduction process while substantially
reducing the environmental concerns caused by open-air incineration. The air curtain incineration method uses a
pit constructed by digging below grade or building above grade (if a high water table exists) and using a blower unit.
The blower unit and pit should comprise an engineered system that must be precisely configured to function
properly.
The burning chamber should be no more than eight-feet-wide and nine- to 14-feet-deep. The length of the pit
should vary depending on site size, environmental permitting and labor/equipment limitations. The contractor
shall demonstrate knowledgeable and experienced with air curtain pit incinerator design and operating procedures.
Portable Air Curtain Incinerators use the same methods as air curtain pit incinerator systems, except that the
portable incinerators use a pre-manufactured pit rather than an onsite constructed earth/limestone pit. Portable
air curtain incinerators are the most efficient incineration systems available because the pre-manufactured pit is
engineered to precise dimensions to complement the blower system. The pre-manufactured pit requires little or no
maintenance as compared to earth or limestone constructed pits, which are susceptible to erosion. Portable air
curtain units are ideal for areas with high water tables and sandy soils and areas where smoke capacity must be
kept to a minimum.
Environmental and Safety Concerns With all of the incineration methods, environmental compliance and safety
concerns need to be addressed by the contractor. The contractor must check with appropriate state agencies for
state-specific requirements. The following are setback, permitting, and public information suggestions to be
addressed by the contractor.
Setbacks and buffer zones need to be established within and around the reduction sites not only for the public
safety but also for the safety of the debris operations. A setback of at least 100 feet should be maintained
between the debris piles and the incineration area. It is often suggested that 1000 feet be allowed between the
incineration area and the nearest building in order to create a generous buffer zone for emergency vehicles, if
needed. The fire should be extinguished two hours before anticipated removal of the ash mound. The ash mound
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should be removed before it reaches two-feet below the lip of the incineration pit. To prevent explosions,
hazardous or contaminated flammable material should not be placed in the pit. Fencing and signage are simple
and effective means to keep the public away from the incineration area.
Smoke generated by any of the above incineration methods is often interpreted by the general public as having an
environmental impact. Therefore, the contractor should also address smoke as part of the air monitoring
guidelines. The state environmental or forestry agency will have guidelines that will need to be met in order to
acquire and keep a burn permit.
The contractor should take the initiative in keeping the public informed. Local officials, environmental groups and
residents should be thoroughly briefed on the incineration methods being used, how the systems work,
environmental standards, health issues and the risks associated with the chosen method of incineration.
B-3 – A cubic yardage rate associated with accepting, managing, processing and reduction of construction and
demolition debris thru compaction
This method requires the contractor to utilize best practice methods of efficient separation and DMS management
to process C&D material.
C. Contractor will be considered the owner of all debris brought to a DMS. The contractor must remove or arrange for
the removal and final disposal of all debris, reduced or not, brought to the DMS. The contractor is responsible to
pay all tipping fees in association with the final disposal. Contractor will provide all required documentation needed
to receive reimbursement.
D. Right-of-way (ROW) Stumps - The cost associated with the removal and disposal of hazardous from the ROW.
A stump may be determined to be hazardous and eligible for reimbursement as a per-unit cost for stump removal
if it meets all of the following criteria that shall be determined by the jurisdiction or its designated agent:
It has 50 percent or more of the root-ball exposed (less than 50 percent should be flush cut);
It is on improved public property or public right-of-way; and
It poses an immediate threat to life, public health and safety.
The reasonable cost for the stump removal is based on the diameter of the stump measured two feet from the
ground. Stumps measuring 24 inches in diameter or less do not require special equipment; therefore,
reimbursement will be based on the reasonable unit cost per cubic yard, using the Stump Conversion Table found
in Appendix G, FEMA RP 9523.11, Hazardous Stump Extraction and Removal Eligibility. The unit price for stump
removal includes the extraction, transport, and disposal of the stump as well as filling the cavity that remains.
The contractor will be compensated at the rate per cubic yard for normal debris removal for all stumps, regardless
of size, placed on the public rights-of-way by others (i.e., contractors did not extract them from public property). In
such instances, the contractor did not incur additional costs to remove these stumps; the same equipment used to
pick up vegetative debris can be used to pick up these stumps.
If the contractor incurs additional costs for removal of a stump measuring more that 24 inches in diameter that is
placed on the right-of-way, a Hazardous Stump Worksheet can be submitted for reimbursement consideration.
E. Right of way (ROW) cutting partially uprooted or split trees (leaners)
An eligibility determination shall be made by the jurisdiction or its representative using the following criteria:
* A tree is considered “hazardous” if its condition was caused by the disaster; if it is an immediate threat to lives,
public health and safety, or improved property; and if it is six inches in diameter or greater, when measured
two feet from the ground; and one or more of the following criteria are met:
It has more than 50 percent of the crown damaged or destroyed.
It has a split trunk or broken branches that expose the heartwood.
It has fallen or been uprooted within a public use area.
It is leaning at an angle greater than 30 degrees.
Trees determined by the jurisdiction to be hazardous and that have less than 50 percent of the root-ball exposed
should be cut flush at the ground level. The cut portion of the tree will be included with regular vegetative debris.
The eligible scope-of-work for a hazardous tree may include removing the leaning portion and cutting the stump to
ground level.
F. Right of way (ROW) removal of dangerous hanging limbs (hangers)
Criteria for the removal of hangers will be determined by the jurisdiction using the following criteria:
Limbs must be:
Greater than 2” in diameter
Still hanging in a tree and threatening a public-use area (trails, sidewalks, golf cart paths)
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Located on improved public property
All hazardous limbs in a tree should be cut at the same time, not in passes for particular sizes.
An eligible scope-of-work will be to cut the branch at the closest main branch junction. Removing the entire branch
back to the trunk is not the preferred method.
G. Debris Removal from Private Property When requested, Contractor will initiate and manage a Private Property
Debris Removal (PPDR) program to remove debris on private property and/or demolish private structures that
present a public safety hazard.
COMMENCEMENT PPDR PROGRAM
PPDR operations will commence upon receipt of a specific task order and notice to proceed from Owner.
PPDR operations will proceed in an orderly and manageable fashion on publicly and privately owned properties
as designated by the Aiken County Public Works Department’s task order.
REQUIRED PPDR DOCUMENTATION
Identify affected properties with Government Agency Personnel
Provide a detailed listing of all affected properties, to include:
A. Description
B. Damages
C. Property Owner with contact information
D. Identification of Task Order
E. Progress of Work
F. Sign-off and release
G. Any peculiarities pertaining to entry or safety
H. Certification that property is vacant and all valuables have been removed if demolition to occur.
I. Location of unseen obstructions
CONTRACTOR RESPONSIBILITIES
Obtain signed right of entry agreement from owner to include:
A. Right of Entry Agreement
B. Hold Harmless Agreement (to protect contractor, subcontractors, County/City, and FEMA from claims)
C. Non-duplication of Benefits form to ensure owner does not receive both federal assistance and insurance
proceeds for the same work.
Assess the property thoroughly with Government Agency and obtain detailed scope of demolition and/or work
to be performed from the owners for each site.
Obtain proper permits and/or Condemnation Certificates for work, if required.
Prepare drawings and/or photographs of each site from multiple angles to document condition of property
prior to entry.
Enter photographs into computer under particular PPDR file.
Prepare and maintain computerized schedule and daily progress of work. Update daily for a continuous
mechanism to track programs and completion of all PPDR.
Owner shall clearly designate and physically make each property to be entered and/or demolished.
Clearly locate, mark and/or protect all utilities. Terminate utilities at street if part of task order. Electricity and
gas to be terminated by utility company, if appropriate.
Contractor is responsible to ensure work is conducted only on those properties designated by the government.
Contractor shall be responsible for the safety of all personnel and equipment.
Contractor will be responsible for personnel and equipment logs, and their distribution to government, as
appropriate.
Contractor will be responsible to ensure work assignments received are completed to the requirements of the
government task order.
EQUIPMENT Demolition operations equipment may include but is not limited to the following:
Track type loaders
Rubber tire front end loaders with grapple buckets
Rubber tire front end loaders with 4 in 1 bucket
Rubber tire backhoes with thumb
Track hoe and/or excavators
Dozers
Other specialized equipment as required.
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All equipment used must meet current safety standards.
MAINTENANCE/FUEL VEHICLES AND PERSONNEL
Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to
maintain equipment operations.
Maintenance/fuel vehicles will be assigned and manned as needed to provide all required field maintenance
to ensure equipment operations.
HAND CREWS Sufficient laborers with personnel protective gear and sufficient hand tools and/or technician should
accompany each work crew.
OPERATIONS
Demolition operations will be conducted only on properties as instructed by Owner task orders. (Utmost care must
be exercised to ensure only the authorized and designated properties are entered and/or structures are
demolished and that only the portions of the debris and/or structures as authorized are removed.)
All debris will be picked up and loaded into haul trucks in a safe and workman-like manner. Debris shall be
trimmed to ensure a safe load. Safety shall not be compromised.
All construction and demolition materials shall be sized using heavy equipment to ensure maximum loading and
safe transport of materials within EPA and DOT standards if applicable.
Obvious hazardous materials shall be dealt with in accordance with the Aiken County Public Works Department’s
task order.
Traffic control personnel, with appropriate traffic control and safety equipment, shall be stationed as appropriate,
at each approach point of the work area to maintain traffic control and prevent personal injury. Additional traffic
control personnel will be stationed throughout the area, as needed, to ensure safe operations.
COMPLETION AND CLOSE OUT
Upon completion, the property shall be inspected by Owner and preferably by the Property Owner.
A Completion Certificate should be obtained from the Government Inspectors, signed by them and preferably the
Property Owner.
Such Completion Certificate should certify also the lack of damages to the property, to any items remaining on the
property at the instruction of the Government, and the lack of damages to any adjacent property.
Upon completion of the work, pictures are taken of the property from the same sides to document the completion
of the PPDR.
The Completion Certificate should be part of the final documentation for payment.
H. Storm Deposited Silt-Canals Contractor shall remove storm deposited silt from drainage or recreational canals and
by use of marsh buggy equipment, barge mounted equipment and via land based equipment where accessible.
The Aiken County Public Works Department will direct the Contractor to use the means appropriate for silt removal.
Contractor shall dispose of the silt at either a City/County owned site or a site secured and paid for by the
contractor.
I. Ditch Cleaning Contractor will remove storm deposited silt and debris from drainage ditches. Contractor shall
dispose of the silt at either a City/County owned site or a site secured and paid for by the contractor. The
Contractor will load haul and dispose of debris, either vegetative or C&D at an approved landfill. The width shall be
determined by measuring the ditch from the highest elevation on one bank to the highest elevation on the opposite
bank.
J Cleaning and Clearing of Drain Line Contractor will clear drain lines such that they will be left clean and
unobstructed to allow for fill capacity drainage flow. Contractor shall dispose of the silt at either a City/County
owned site or a site secured and paid for by the contractor. The contractor will load, haul and dispose of debris,
either vegetative or C&D at an Owner approved landfill. Measurement shall be by the inside diameter of the drain
line.
K Cleaning and Clearing of Catch Basins and Inlets Contractor will clear catch basins and inlets such that they will be
left clean and unobstructed to allow for full capacity drainage flow. Contractor shall dispose of the silt at either a
City/County owned site or a site secured and paid for by the contractor. The Contractor will load, haul and dispose
of debris, either vegetative or C&D at an approved landfill.
L Sand Collection (Public Property) and Screening Rate Debris-laden sand will be loaded from the public right of way
and hauled to a designated location such as a temporary collection site to be dumped. After the debris-laden sand
is discharged it shall be screened and stockpiled at a temporary site(s). After the sand is cleaned it will be
returned/ hauled to the beach to be stockpiled for reuse along the shoreline/ beach. Debris generated from sand
screening will be hauled to a debris management site(s) or other designated location according to debris collection
rates.
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Sand Collection (Private Property) and Screening Rate Debris-laden sand will be loaded from private property and
hauled to a designated location such as a temporary collection site to be dumped. The collection of the debris-
laden sand will be a coordinated effort between the Contractor, the Aiken County Public Works Department, and
the Property Owner. The Contractor will bear the responsibility of the documentation and data collection necessary
to ensure reimbursement from FEMA along with administering a successful Right of Entry Program. Collection of
debris-laden sand from private property shall not disrupt or damage the private property; the sand can only be
removed back to the existing grade prior to the event. After the debris-laden sand is discharged it will then be run
through a screen and stockpiled at a temporary site(s). After the sand is cleaned it will be returned/ hauled to the
beach to be stockpiled for reuse along the shoreline/ beach Debris generated from sand screening will be hauled
to a debris management site(s) or other designated location according to debris collection rates.
M. Contractor shall supply and place suitable fill dirt in ruts created by equipment and vehicles, holes created by the
removal of hazardous stumps and other areas that pose an imminent and significant threat to public health and
safety.
N. Contractor shall remove the carcass of all dead animals and dispose of in accordance with all federal, state and
local rules and regulations.
O. Contractor shall load, haul and store all white goods in accordance with all federal, state and local rules and
regulations.
P. Contractor shall remove and recover Freon from any white goods such as refrigerators, freezers or air conditioners
in accordance with all federal, state and local rules and regulations using appropriate UL certified recovery
equipment and shall be properly recycled.
Q. Sunken Vessel Removal - For Water Based Salvage/Removal Operations of Vessels the contractor shall have
extensive knowledge and experience in marine salvage and marine wreck removal. Contractor must show
experience with numerous salvage/wreck removal contracts and the ability to quickly mobilize specialized salvage
equipment into position. Contractor shall determine and set forth at the request of Owner the best approach
method for recovery or removal of vessels in a marine environment. Contractor must be capable of providing the
following salvage services.
Refloat
1. Determine best approach route to vessel (taking into consideration water depth, width of channel, marine
traffic)
2. Provide salvage equipment and hazardous containment equipment alongside target vessel
3. Secure perimeter of vessel with oil containment boom
4. Secure target vessel with rigging and lifting gear
5. Pump/Lift as determined necessary
6. Repair hull to maintain buoyancy and allow free float
7. Once refloated, inspect for any incoming water
8. Secure vessel to predetermined mooring site.
Stage
1. Determine best approach route to vessel (taking into consideration water depth, width of channel, marine
traffic)
2. Secure salvage equipment and hazardous containment equipment alongside target vessel
3. Secure perimeter of vessel with oil containment boom
4. Secure target vessel with rigging and lifting gear
5. Pump/Lift as determined necessary
6. Place vessel on deck barge and secure for transport to staging area
7. Transport vessel to staging area
Debris
1. Determine best approach route to vessel (taking into consideration water depth, width of channel, marine
traffic)
2. Secure salvage equipment and hazardous containment equipment alongside target vessel
3. Secure perimeter of vessel with oil containment boom
4. Secure target vessel with rigging and lifting gear
5. Pump/Lift as determined necessary
6. Place vessel in hopper barge for disposal
The contractor shall factor the above approach into the quoted price along with all the necessary items to complete
Sunken Vessel removal. Marine based operations shall be priced per linear foot of unit.
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Land Based Water Salvage/Removal Operations: For Land Based Salvage/Removal Operations of Vessels the
contractor shall have extensive knowledge and experience in marine salvage and marine wreck removal.
Contractor must show experience with numerous salvage/wreck removal contracts and have the ability to quickly
mobilize specialized salvage equipment into position.
Contractor must be capable of providing the following at a minimum for the removal of Sunken Vessels.
Refloat
1. Determine best approach route to vessel (taking into consideration roadways, power/phone lines and traffic)
2. Secure salvage equipment and hazardous containment equipment alongside target vessel
3. Secure perimeter of vessel with oil containment boom
4. Secure target vessel with rigging and lifting gear
5. Pump/Lift as determined necessary
6. Once refloated inspect for any incoming water
7. Secure vessel to predetermined mooring site.
Stage
1. Determine best approach route to vessel (taking into roadways, power/ phone lines and traffic)
2. Secure salvage equipment and hazardous containment equipment alongside target vessel
3. Secure perimeter of vessel with oil containment boom
4. Secure target vessel with rigging and lifting gear
5. Pump/Lift as determined necessary
6. Place vessel on deck barge or lowboy trailer and secure for transport to staging area
7. Transport vessel to staging area
Debris
1. Determine best approach route to vessel (taking into consideration roadways, power/phone lines and traffic)
2. Secure salvage equipment and hazardous containment equipment alongside target vessel
3. Secure perimeter of vessel with oil containment boom
4. Secure target vessel with rigging and lifting gear
5. Pump/Lift as determined necessary
6. Place vessel in hopper barge or dump trailer for disposal
The contractor shall include the above in the quoted price along with all the necessary items to complete Vessel
removal. Water and land based operations shall be priced per linear foot of unit.
R. Vehicle and Land-Based Vessel Removal For the removal and recovery of vehicles the contractor shall include the
following plan of action in the quoted price for these services:
Contractor will prepare and equip sites for use upon initiation of contract work. Each site will be equipped with
perimeter lighting at 300-foot intervals, six-foot fencing, gates, and paving, as well as portable office buildings,
inspection towers and utilities. Each prepared aggregate site will have a level, clean, dry, and firm surface and be
navigable and accessible by recovery and remediation vehicles and equipment. Each site will also be evaluated
and prepared with regard to issues of ingress and egress, highway access, neighborhood concerns and soil
conditions. During mobilization, Contractor will supply and transport all necessary supplies, equipment, materials,
and personnel to the aggregation sites, and build out the improvements to the site required for storage and
remediation operations. Contractor will obtain clearance from underground or overhead utilities and from property
owners and state and City/County entities for the aggregation locations.
Operation of the Aggregation Sites These sites shall be fenced, lighted, and secure according to applicable state
regulations. Contractor must be prepared to operate the sites to receive vehicles up to twenty-four hours a day and
up to seven days a week as required by the County or State. Vehicles will be stored in a manner to permit
inspection by State authorities as required, or for reclamation by owners. Contractor shall also be prepared to
provide our own 24-hour security if security is not otherwise provided for.
The sites shall centrally located to the areas containing the greatest proportion of damaged and abandoned
vehicles, the total approximate potential acreage of the sites will be sufficient to accommodate the projected
number of vehicles to be stored over the life of the contract. A significant proportion of the sites should only
require little preparation to be used for this purpose; they should be available within whatever period of time
required for storage and remediation of vehicles. Following appropriate preparation, the remainder of the acreage
will be available shortly thereafter.
Towing Licensed towers shall be issued work orders from a central dispatch containing all pertinent data supplied
by authorities within 48 hours of receiving. Recovery vehicle shall, within 24 hours, arrive at the site and
immediately access the vehicle. Any environmental issues shall be mitigated, and any and all safety issues
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addressed. Should the operator find any major threats to health, safety or the environment, vehicle shall not be
moved, and the County or State shall immediately be notified. Once all concerns are addressed, the vehicle shall be
lifted, properly secured and transported to the assigned staging area using the safest and most direct route.
Receipt of Vehicles Each site will be equipped with a tower manned by both an independent monitor and one of the
Contractors representatives in order to record the receipt of each vehicle and maintain accurate records. As the
vehicle is accepted at the tower, it will be checked into the aggregation site using the vehicle Year, Make, Model,
License Plate State and Number, Vehicle Identification Number, extent and type of damage, and its location on the
lot by row number, column letter, and GPS location. Contractor shall also record any identifying information or
number(s) contained in markings or stickers affixed to the vehicle by authorities for purposes of the recovery
operation. If the vehicles have been tagged with a bar code, the tag will be scanned and printed. A computerized
tracking of the vehicle is then prepared and the condition of the vehicle and the processes that it goes through,
making ready, crushing, shredding, etc., are then tracked. This ticket also then becomes part of the pay
documents for the recovery, preparation, and disposal. If necessary or required, Contractor will typically mark the
windshield of the vehicle with an identifying number for ease of future identification. Such numbers and tags then
become unique and continuous identifiers to monitor the vehicle through each step.
Storage of Light, Medium, and Heavy-Duty Vehicles Vehicles introduced into the aggregation site will be stored at
the site for sixty days or more in our fenced, lighted, and secure environment. Vehicles will be staged, tagged, and
marked for easy retrieval and inspection. Vehicles will be stored in locations identifiable by row and column
number and letter and by GPS coordinates. Location identifiers will be keyed to the vehicle records in the site’s
tracking database.
Vehicles will be stored in a manner to allow ample access for inspection by State or local authorities and/or to
allow for retrieval and reclamation by vehicle owner when applicable and the contractor when the holding period
has expired and the vehicle is being removed for final dismantling, recycling, and/or disposal.
Demobilization Vehicles will be discharged to appropriate entities for disposal, recycling, or other appropriation as
directed by the terms of the contract, after clearance through applicable protocols, and after documentation in the
vehicle record, described above.
Once all vehicles are removed, Contractor will remove all equipment, supplies, and non-hazardous trash from the
aggregation site. We will dispose of all trash and debris in a permitted landfill and repair and remediate any
damage to the aggregation site caused by the storage and remediation operations and equipment as directed by
the County.
Vessels Contractor must develop a Technical Approach for the Recovery and Storage of vessels that provides a
clear solution for this portion of the contract that meets the needs of the Aiken County Public Works Department
and satisfies all federal, state, and local licensing, and contractor regulations and requirements.
Mobilization Contractor will prepare and equip storage sites for use upon initiation of contract work. Each site will
be equipped with perimeter lighting at 300-foot intervals, six-foot fencing, two gates, and a hard packed surface, as
well as portable toilets, receiving areas, electrical, and telephone service, and any necessary storage equipment.
The prepared aggregate sites will have a level, clean, dry, and firm surface and be navigable and accessible by
recovery vehicles and equipment. The sites will also be evaluated and prepared with regard to issues of ingress
and egress, highway access, neighborhood concerns, soil conditions, wetlands and other environmental issues.
During mobilization, Contractor will supply and transport all necessary supplies, equipment, materials, and
personnel to the aggregation sites, and build out the improvements to the site required for storage operations.
Contractor will obtain clearance from underground or overhead utilities and from property owners and state and
City/County entities for the aggregation location. Contractor and/or its subcontractors must have recovery
equipment and vehicles prepared to mobilize upon the first notification to recover vessels.
Operation of the Aggregation Sites These sites shall be fenced, lighted, and secured according to applicable state
regulations, in particular as required by the solicitation. Contractor shall prepared to operate each site to receive
vessels at minimum from 7:00 am until 5:00 pm, Monday through Saturday, and up to twenty-four hours a day and
up to seven days a week as required by the State, for access and inspection. Vessels will be stored in a manner to
permit inspection by State or County authorities or for reclamation by owners.
Contractor sites shall be centrally located to the areas containing the greatest proportion of damaged and
abandoned vessels. The total approximate potential acreage of the site will be sufficient to accommodate the
projected number of vessels to be stored over the life of the contract for that area. Our sites will be available
within whatever period of time required for storage of vessels.
Recovery Recreational Boats Contractor and its subcontractors shall have recovery equipment and tow vehicles
prepared to mobilize upon the first notification to recover vessels. Vessels that have been identified and cleared for
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recovery and towing from public lands by the appropriate state or local agency will be recovered within 72 hours of
notification. Recovery will begin with identification of the vessel using GPS coordinates supplied by notifying
agency. Contractor shall inspect the vessel and make a record of the vessel location, description, registration
number, and the type and extent of damage. Prior to towing, Contractor shall mitigate any fluid leaks. Outboard
motors shall be tilted to the utmost position. Batteries shall be disconnected; leaks shall be mitigated. Vessels will
then be transported to the aggregation site safely and securely by Contractors towing vehicles, trailers, and
equipment.
Receipt of Vessels Each site will be equipped with a receiving area manned by both an independent monitor and
one of our representatives in order to record the receipt of each vessel and maintain accurate records. As the
vessel is accepted at the receiving area, it will be checked into the aggregation site with a record of the vessel
recovery location, description, registration number, extent and type of damage, and its location on the lot by row
number, column letter, and GPS location. Contractor shall also record any identifying information or number(s)
contained in markings or stickers affixed to the vessel by State or County authorities for purposes of the recovery
operation. If the vessels have been tagged with a bar code, the tag will be scanned and printed. A computerized
tracking of the vessel shall then be prepared and the condition of the vessel and the processes that it goes through
are then tracked. The receipt document then becomes part of the pay documentation. If necessary or required,
Contractor shall typically mark the topside, bow, stern and/or deck of the vessel with an identifying number for
ease of future identification. Such numbers and tags then become unique and continuous identifiers to monitor
the vessel through each step.
Storage of Trailers and Light, Medium, and Heavy Recreational Boats Vessels introduced into the aggregation site
will be stored at the site in a fenced, lighted, and secure environment. Vessels will be staged, tagged, and marked
for easy retrieval and inspection. Vessels will be stored in locations identifiable by row, column number, letter,
and/or by GPS coordinates. Location identifiers will be keyed to the vessel records in the site’s tracking database.
Boats will be segregated by type and size and trailers will be segregated from boats. Vessels will be stored in a
manner to allow ample access for inspection by State or local authorities and/or to allow for retrieval and
reclamation by vessel owner when applicable and the contractor when the holding period has expired and the
vessel is being removed for final dismantling, recycling, and/or disposal.
S. Contractor, at the direction of owner, will secure, operate and maintain one or more fenced, lighted and secured
sites for the safe staging and storing of recovered vehicles and vessels. Site will be manned 24 hours per day, 7
days per week.
T. Contractor will furnish all labor, equipment and materials necessary to perform the installation of travel trailers at
sites specified by owner.
Basic Trailer Installation Trailers shall be towed from the staging area to the designated sites. The towing operator
shall be properly licensed and insured. All roots, rocks and debris at the base of the piers shall be cleared. The
trailer shall be properly placed and aligned. Trailers shall be set up on concrete piers. The set up will include a
minimum of six piers, three on each side, evenly spaced. The contractor shall provide a base for the piers. The base
will be ¾”X24”X24” exterior grade plywood. The piers will have a minimum of two solid cap blocks on the base and
two solid cap blocks on the tops of the piers. After the weight of the travel trailer is transferred to the piers, the
piers must be vertically aligned and tightly shimmed with wooden wedges. The contractor shall be responsible for
all necessary re-leveling of the trailer for a period of 90 days.
Contractor shall install two anchors per side. All anchors must be placed, driven or augured in place. The straps
shall be 1.25”X.035” cold rolled galvanized steel. The anchor straps shall be snug and in a near vertical position.
Sewer line installation from the sewer riser and connection to the travel trailer is to be provided by use of 3” hard
PVC. The line shall be of the shortest practical. At sites with a sewer riser already installed, the contractor will make
the connection between the travel trailer connecting point and the riser, up to 50 feet. If a sewer riser is not in
place, a clean out fitting will be installed in an accessible location to facilitate snaking-out a clogged up line from
the connecting point, through the riser and into the main or sewer line. The pipefitting that attaches the sewer
connection to the drain outlet of the travel trailer shall be threaded and screwed or installed with a removable
adaptor for that drain outlet. The nominal inside diameter of the unit sewer connection shall not be less than three
inches (3”). The slope shall be continuous and at least one quarter inch (1/4”) per foot and no more than one half
inch (1/2”) per foot. Overhead hanging sewer straps shall be placed at four foot (4’) intervals (maximum) to prevent
any deflections. The contractor shall test the sewer line for leakage and any leaks shall be repaired at no additional
cost.
If the sewer riser is not in place, the contractor will make an appropriate sewer tap on the sewer collection line and
install the necessary piping and riser connection. Sewer piping shall be installed in accordance with local codes and
the Unified Plumbing Code. The contractor shall test the sewer line for leakage, and any leaks shall be repaired at
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no additional cost. The above ground line shall be properly sealed where it connects to the sewer riser. The above
ground sewer line shall be strapped and secured properly every four feet. This includes up to 50 linear feet of above
ground, three-inch (3”) sewer.
Water line installation from the existing service connection to the travel trailer service pipe is to be provided by use
of approved RV water hose, up to fifty feet (50’). For sites with water service riser already installed, the contractor
will make the connection between the travel trailer connecting point and the riser. A cut-off valve and a hose bib
with anti-siphon valve shall be located adjacent to the unit connecting point. The contractor shall test the service
line for leakage and any leaks shall be repaired at no additional cost.
Where local water pressure is in excess of the manufacturers recommended maximum psi, the contractor shall
install an approved water pressure-reducing device to safeguard the unit’s plumbing system. If the water service
riser is not in place, the contractor will make an appropriate tap on the water service line and install the necessary
piping and riser connection. Water piping shall be installed in accordance local codes and the Unified Plumbing
Code. All service line beneath the travel trailer shall be installed clear of the ground, made with minimum number
of joints, be of shortest practical length, and be supported by metal straps at four foot (4’) intervals maximum.
The contractor shall test the service line for leakage and any leaks shall be repaired at no additional cost. RV hose
shall be capable of withstanding constant exposure to weather elements. A pressure regulator valve is required on
the supply inlet. This includes up to fifty feet (50’) of portable water hose, anti siphon valve, and any required
pressure reducing device.
The contractor shall provide connection of service from the electrical assembly to the travel trailer weatherproof
electrical disconnect pedestal box up to fifty feet (50’). The power supply cable shall be furnished with the travel
trailer, whenever possible the contractor shall provide above ground electrical service from the applicants panel
box to the RV disconnect. The weatherproof disconnect box or RV receptacle box will be provided and installed by
the contractor at a point near the travel trailer to permit connection of existing power cord. The weatherproof
disconnect box will be equipped with the appropriate breaker to provide an approved 30 amp service and mounted
on treated 4X4 post or the equivalent. The bottom of the weatherproof disconnect box will be a minimum of ten
inches (10”) above ground level. Installation of electrical service will meet all federal, state and local codes and
requirements. This includes up to fifty feet (50’) of above ground direct wiring.
Note: Travel trailers that are electric models will require a 50-amp service and circuit breaker. The
requirements are as above, amended to 50 amp service and circuit breaker. The increased cost of the 50-amp
service and circuit breaker shall be offset by the lack of a LP gas requirement for the unit.
Contractor shall fill both propane tanks where applicable.
The contractor shall install steps at each travel trailer entrance. All wooden steps shall be made of exterior grade
framing lumber. The contractor shall prepare the grade and construct a level step, such that the step is centered on
the door and safely beneath the doorsill in a manner that does not represent a trip or safety hazard. The steps must
not impede the opening or closing of the door or restrict occupant entrance or exit. The steps will be constructed of
wood thirty-six inches (36”) wide. Handrails constructed with 2”X4” safety edge lumber shall be provided on all
steps and installed on both sides of the steps. The platform and steps shall have a stable and secure foundation,
be level in both directions and be anchored. All handrails shall be sanded and painted with two coats of white
paint.
As part of the basic install, the contractor shall make travel trailer ready for occupancy (RFO).
Arrange all furniture for occupancy
Clean and mount storm window panels
Install drawers
Remove window clips, travel blocking and protective taping
Hang fire extinguisher
Mount exterior light fixtures and install bulbs
Install interior light globes and covers
Install screens
Reinstall any fallen curtains
Install cabinet door panels and any other knockout panels
Install commode tank lid
Repair, if necessary, cabinet/door/drawer hardware
Test water system and make minor repairs (i.e., tighten, adjust or replace fittings, flare nuts, faucet
washers, ball cocks, shower diverters, faucet sets, etc)
Verify hot/ cold water lines. Reverse if necessary
Tighten or replace loose drain line connections
Replace commode wax ring and tank gaskets as needed
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Tighten loose connections in electrical system
Test electrical circuits and replace bulbs, breakers, switches or receptacles as needed
Activate, test and make any necessary minor repairs to the refrigerator, range, furnace, air conditioner,
and water heater for proper operations. Adjust pilots and burners, change orifices, water heater elements,
etc., as needed
Test smoke detector and replace if faulty.
Test exhaust fans for proper operation and repair as needed
Clean floors, counters, kitchen fixtures, bath fixtures and windows
Perform any other minor work required to prepare the unit for occupancy
Remove unit packing debris and excess set up material from the premises
Additional services to be supplied as needed
Sewer Line, Buried: The contractor shall run necessary sewer line and sewer riser from the sewer tap to the
travel trailer. At sites with sewer riser already installed, the contractor will make the connection between the
travel trailer connecting point and the riser. If a sewer riser is not in place, the contractor will make an
appropriate sewer tap on the sewer collection line and install the necessary piping and riser connection. A
clean out fitting will be installed in an accessible location to facilitate snaking-out a clogged up line from the
connecting point, through the riser and into the main service or line. The pipefitting that attaches the sewer
connection to the drain outlet of the travel trailer shall be threaded and screwed or installed with a removable
adaptor for the drain outlet. The line shall be the shortest practical length and shall include a clean out. The
contractor shall test the sewer line for leakage and any leaks shall be repaired at no additional cost. All sewer
piping and installation shall be installed in accordance and compliance with state and local codes and Unified
Plumbing Code. This also includes placement in a trench separate from the water line and at a distance from
the water line, burial below the surface of ground, and securing the installation to reduce deflections. Backfill
materials will be free of rocks and other debris and will include a bed of compacted sand six inches (6”) above
and six inches (6”) below the sewer line. If the travel trailer has multiple sewer drop points, they will be
interconnected to a single unit drop point.
Install Sewer Tap If a municipal sewer tap is required, the contractor shall excavate, install the tap, and
connect to the sewer line from the travel trailer and backfill, according to local requirements. The sewer tap
shall be made in accordance with local regulations regarding sewer tap installations. All piping shall be
connected to assure free flow. In the event the governing entity has a predetermined fee for sewer taps, such
fee shall be paid by the contractor and reimbursed at actual expense.
Water Line, Buried The contractor shall extend water service from the supply source to the travel trailer pad. If
the water service riser is not in place, the contractor will make an appropriate tap on the water service line and
install the necessary piping and riser connection. Service line is to be laid a minimum of six inches (6”) below
the frost line and not less than twenty four inches (24”) below the surface of the ground with a three quarter
inch (3/4”) shut off valve installed in the water line, or three quarter inch (3/4”) shut off valve with pet cock
must be installed in the water line. The service line must be placed in a trench separate from the sewer line
and at a distance that is in compliance with state and local codes. A cut off valve and a hose bib with anti-
siphon valve shall be located adjacent to the unit connecting point. The contractor shall test the line for
leakage and any leaks shall be repaired at no additional cost. A backflow preventer valve will be properly
installed. Backfill materials shall be free of rocks and debris and shall include a bed of compacted sand six
inches (6”) above and below the water line. Where local water pressure is in excess of the manufacturers
recommended maximum psi, the contractor shall install an approved water pressure-reducing device to
safeguard the unit’s plumbing system... All service lines beneath the travel trailer shall be installed clear of the
ground, made with the minimum number of joints, be of the shortest practical length, and be supported by
metal straps at four foot (4’) intervals maximum.
Municipal Water Tap If a municipal water tap is required, the contractor shall excavate, install the tap, and
connect to the water line from the travel trailer and backfill, according to local requirements. The installation of
the water tap will be accomplished in conjunction with, and according to the regulations of the local water
company. In the event the governing entity has a predetermined fee for water taps, such fee shall be paid by
the contractor and reimbursed at actual expense.
Power Pole w/ Meter Furnish and install 50-amp travel trailer electric power pole and meter loop - The
contractor shall install an overhead electric assembly. This assembly shall be at least 50 amps (120/240 volt
service) with a weatherproof, rain-tight meter box containing a 50-amp circuit breaker. All components shall be
installed in accordance with the National Electric Code (NEC) and local codes. All conduit connections on the
meter pole must be watertight. Pole shall meet all code requirements.
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Water Line Winterization When specified, the contractor shall install freeze protection heating tapes and
insulation to water supply piping and shut off valves to prevent freeze up of the system.
Handicap Ramp The contractor shall prepare the grade and construct a wooden ramp with level platform such
that the platform is centered on the door of principal entry into the travel trailer and flush with the doorsill.
Contractor shall coordinate ramp design with local authorities to ensure compliance with the current American
disabilities Act, and state and local requirements. All wood shall be treated, exterior grade framing lumber and
shall be used throughout, except for the platform and runway surface, which shall be exterior plywood. The
handrail shall be 2”X4” safety edge lumber, sanded and painted with two coats of white paint. Nails shall be
coated and sized consistent with industry standards.
The overall length of the ramp and platform shall be fixed by the height above the grade of the travel trailer sill
the distance to either a point abreast of the unit, or to a suitable, firm surface approach to the ramp. The ramp
pitch shall be one-inch (1”) slope for each twelve inches (12”) in length maximum. The ramp shall be firmly
supported on grade, with mud seals added where necessary because of soil conditions. The ramp and the
platform shall have a non-skid surface.
Direct Wiring to Well Pump Switch: The Contractor shall provide and install a 30 AMP well pump switch. All
components shall be installed in accordance with the National Electric Code (NEC) and local codes. All conduit
connections must be watertight and meet all code requirements.
Aboveground Electrical Access: The Contractor shall provide and install all aboveground electrical connection in
excess of the basic set-up. All components shall be installed in accordance with the National Electric Code
(NEC) and all local codes.
Obtain State and Local Permits: The Contractor shall be responsible for obtaining necessary permits
associated with placing and installing the unit and utility installation. Permits shall be applied for within 3
working days of work order issuance. FEMA will reimburse the contractor the actual permit fees. Receipt
required.
Direct Burial of 50-AMP Service: At sites with electrical service drop (meter box or other connection point)
already installed, the Contractor shall provide underground service (in compliance with all codes and
regulations) from the electrical assembly to the unit. All cable shall be appropriately buried and shall be
installed in accordance with the National Electric Code (NEC) and local codes. All conduit connections must be
watertight and meet all code requirements. The conduit shall be securely attached to the electrical boxes in
accordance with accepted methods and standards. Sweeps shall be used at the unit and meter loop
assembly. If an electrical service drop is not in place, the Contractor shall install an electrical assembly for
utility company connection.
Handicap Platform Steps: The Contractor shall prepare the grade and construct a wooden series of level
platforms such that the level platform is centered on the door of principal entry into the travel trailer and flush
with the doorsill. Contractor shall coordinate platform design with local authorities to ensure compliance with
the current American Disability Act, and State, and local requirements.
All wood shall be treated, exterior grade framing lumber and shall be used throughout, except for the platform
surfaces, which shall be exterior plywood. The handrail shall be 2” x4” safety-edge lumber, sanded and painted
with one coat of white paint. Nails shall be coated and sized consistent with industry standards.
The overall number of platforms shall be fixed by the height above the grade of the travel trailer sill and the
distance to either a point abreast of the unit, or to a suitable, firm surface, approach to the ramp. The platform
heights shall be between seven and one half-inch (7 ½”) and eight inches (8”) maximum. The platforms shall
be firmly supported on grade, with mud seals added where necessary because of soil conditions. The
platforms shall have a non-skid surface material that is FEMA/Industrial approved (sand added to paint is
unacceptable).
U. Marine Debris Removal The contractor shall provide all management, tools, supplies, equipment, labor, and
applicable licenses and permits necessary to conduct marine debris removal and disposal services.
Marine Debris identified in the schedule of the contract shall be removed, handled, transported, and disposed of in
accordance with OSHA, and all applicable Federal, State, and local laws, codes, regulations and procedures. The
removal of any waste not listed in the Schedule shall only be removed after receipt of written approval from the
Contracting Officer.
The work shall consist of removing all wet debris from water surface to sediment bottom from within the waters and
lands of the State/County/City, transferring the debris to land based trucks and hauling to approved landfills.
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Contractor shall price according to land based and marine based line items by the cubic yard to include all necessary
consideration to complete this work in its entirety.
V. Water and Food Sources for Contract Personnel
The contractor shall be self-sufficient by providing water suitable for drinking, cooking, and cleaning/sanitation
purposes as well as food in sufficient quantities for contract personnel.
W. DEMOLITION This scope of work applies to decommission, demolition, and debris removal from privately-owned
structures. The Contractor shall provide all equipment, operators, and laborers for work as specified in individual
Task Order(s). The work shall consist of private property debris removal, and hazardous substance
decommissioning of structures in accordance with applicable federal, state, and local requirements.
The scope of demolition addresses privately-owned structures and removing demolition/general disaster generated
debris and includes, but is not limited to: decommissioning structures for hazardous substance removal, demolition
of single/multi-family homes, detached garages, framed out-buildings, storage/tool sheds, fences, and collection
of other onsite disaster generated debris such as but not limited to wood, construction/demolition (C&D), soil &
mud, and stumps. Woody debris will be kept segregated from C&D debris as much as possible. Woody debris
includes vegetative debris and clean woody C&D debris, (i.e. not pressure-treated wood or wood with significant
painted surfaces). The contractor shall repair all roadways, sidewalks, utilities, drainage structures and other
features not designated for demolition or removal, which are damaged by Contractor operations. This will include
re-sloping to original grade.
The contractor shall work during daylight hours only, for a maximum of 12 hours per day, 7 days per week or as
directed by the Contracting Officer in coordination with local officials.
Concrete slabs, sidewalks, structural foundation piers attached to the ground shall not be demolished or damaged
unless otherwise directed by the Contracting Officer. Standing trees shall only be removed as debris when directed
by the Contracting Officer. If a slab presents a threat to public health and safety and the Contracting Officer directs
the Contractor to remove it, the slab shall be removed by lifting it off the lot rather than by removing it by
excavation. Using low impact procedures slab can be broken into easily removable pieces of concrete that will
facilitate its removal from the site. Voids found under the slab shall be filled with sand to an elevation 2-6 inches
above the surrounding ground elevation.
All dumping operations shall be directed by the debris reduction site or dumpsite operator. The Contractor shall
cooperate with the dumpsite operator to facilitate effective dumping operations.
The concept of operations is a three-step process as outlined below, which consists of private property debris
removal, decommissioning of the structure, and demolition/removal of the structure. The Aiken County Public
Works Department will provide the contractor with a list of structures to be demolished (Attachment 2), and
approved disposal sites (Attachment 3). The Aiken County Public Works Department provided list will identify
whether houses are to be handled and disposed of as C&D or Regulated Asbestos Containing Material (RACM).
The Contractor shall remove all eligible debris from around the structure and haul this material to the appropriate
disposal site.
The Contractor shall assess and remove all hazardous substances in the structure and haul to the appropriate
disposal site.
The Contractor shall demolish the structure and haul the resulting waste streams to the appropriately permitted
landfill disposal sites, in accordance with the attached LDEQ guidance.
The Contractor shall provide all labor and equipment necessary to complete this work identified in awarded task
orders. No explosives will be permitted.
Prior to demolition of each structure, the Contractor shall complete the pre-demolition checklist. A photograph and
GPS coordinates of each structure to be demolished shall be included on the checklist. An Owner shall approve
each checklist prior to the Contractor beginning demolition.
General Debris generated by the storm such as but not limited to: vegetative debris, soils & mud, leaners and
hangers, scattered C&D, and stumps that are located on the property, adjacent to the structure to be demolished,
shall be removed and appropriately disposed of.
Structures that are determined to be structurally sound by the Contractor shall be decommissioned prior to
removal. The decommissioning of a structure shall consist of a hazardous substance assessment and the
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subsequent removal of any such items found. Anticipated hazardous substance waste streams include, but may
not be limited to: household hazardous waste, white goods, electronic waste, special waste, and universal waste.
While assessment, documentation, and removal of all waste streams during the demolition process is required,
ACM handling and removal, and reporting in conformance LDEQ ACM Guidance for Hurricane Demolition Debris is
essential for compliance and managing risk associated with this work. The contractor shall complete removal of
hazardous substance waste streams in no more than one workday after entry of the structure, unless the
contracting officer provides written authorization for increased work durations.
Unsound structures shall not be entered prior to structure removal for decommissioning assessments and
removals. During the removal of unsound structures, hazardous substance waste streams and white goods shall
be collected from the structure and handled as per the requirements of paragraph 6.2, using the following
sequence:
1. Wet the structure and partially remove - so remaining structure and/or debris is stable enough to allow access
by decommissioning crew.
2. Survey the structure and segregate waste.
3. Segregate and remove HHW and white goods. Removal of segregated waste shall be made in accordance with
LDEQ disposal requirements.
4. Complete structure removal of the building as a C&D or RACM waste stream.
The work includes providing all equipment, materials, and labor for disconnecting all utilities, capping water lines,
and plugging sewer taps or pipes to septic tanks or sewer systems in accordance with local requirements.
Disconnection of all utilities shall be coordinated by the Contractor with the appropriate local service providers.
For locating and marking the locations or underground utilities, the Contractor shall coordinate with the
appropriate local service providers and/or contact Louisiana One Call at (800) 272-3020. It should be noted,
however, that Louisiana One Call can only coordinate with the utility local service providers throughout the State
that have signed on with their service. The Contractor shall contact the local utility companies prior to commencing
work to coordinate termination of gas, water, electric, phone, cable TV, and any other utility services to the nearest
acceptable point. In cases where there are no shut-off valves, and excavation is required within the utility rights-of-
way, the excavation shall be limited to the existing Right of Way (ROW) to the greatest extend feasible, in order to
limit unnecessary ground disturbance. Sewer taps shall be plugged with screw type expanding plug inserts or other
means approved by the local sewer authority, to prevent intrusion of ground water into the existing sewer system.
Septic tanks encountered shall be left in place. The contractor shall take reasonable care and ensure that damage
does not occur to any septic tanks or undamaged water wells, grinder pumps and associated tanks/piping. The
Contractor shall be responsible for the repair of utilities damaged as the result of his negligence. The contractor
will not be liable for any preexisting damage to utilities.
Personal property items, such as but not limited to: automobiles, boats, trailers, and recreational vehicles, shall be
relocated offsite to the nearby ROW such that they will not interfere or hinder the Contractor’s demolition
operations. The Contractor shall take reasonable care not to damage personal property items while moving them,
and shall not be responsible for damages to personal property items being moved, unless such damages are
determined to be the result to negligence through his actions. The Contractor is not responsible for storm related
or other pre-existing damage to personal property.
Demolition shall not begin on structures without an Owner or designated representative present. The Contractor
shall check the structures immediately prior to demolition to insure that the properties are vacated.
During demolition, decommissioning of structurally unsound structures, and the removal and hauling of associated
debris, water shall be used to control dust. A water truck will be required at each demolition site. The amount of
dust resulting from demolition shall be controlled to prevent the spread of dust to occupied areas near the
demolition site and to avoid creation of a nuisance in the surrounding area. Use of water shall not be allowed to
result in, or create, hazardous or objectionable conditions such as ice, flooding and pollution.
The Contractor is responsible for ensuring traffic safety in all work areas. Flag persons, temporary signage, or other
approved means shall be provided by the Contractor as needed to comply with the above requirement. Prior to the
start of demolition of each structure, the Contractor shall cordon-off the work zone, and ensure that it is effectively
delineated to prevent access by unauthorized personnel.
The Contractor shall submit a Contractor Safety Plan. The plan shall address decommission tasks, hazards, and
mitigation measures for review and approval prior to implementation of any decommissioning. The Contractor’s
safety plan shall address procedures to be used when conditions, such as a high risk of collateral damage to
adjacent facilities, excessive danger to work crews, structural instability, etc. will preclude the use of normal
demolition procedures or require additional measures to be taken.
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The Contractor shall develop a Decommissioning Plan for the decommissioning of structures to be demolished,
and shall be in accordance with all federal, state, and local regulations. The Decommissioning Plan’s components
shall address, but not be limited to the following items: decommission inspections; inspector qualifications and
training; evaluation of structures for the presence of hazardous substances and materials; hazardous material
removal; and transport and disposal of decommissioned waste.
A daily tailgate safety meeting shall be conducted each morning prior to each day’s activities. The daily safety
meeting shall include the hazards expected with each day’s activities and the mitigation measures for each hazard
shall be discussed. The Contractor Safety Plan may be referenced for mitigation measures.
The Contractor shall submit a daily operation report. A separate operational report is required for each task
order/property. For example, if the Contractor is working three crews on the same day, three reports shall be
submitted at the end of that day (one for each crew). This form must be signed daily by the QAR representative
and the Contractor for payment to be made. Discrepancies between the daily operational report and corresponding
load tickets shall be reconciled no later than the following day. In addition to that shown on the daily operational
report, the Contractor shall include a narrative on any significant activities occurring each day including but not
limited to verbal instructions, changes, clarifications, safety mishaps, near misses, or successes. The contractor
shall include in the daily operational report the structures demolished that day, including building ID and address.
Before and after photographs of all structures demolished shall be submitted for the respective Pre-demolition or
Post-demolition checklist.
The Contractor shall provide a work schedule including a time line for each task order/property. The work schedule
shall include number of hours per day and days of week the Contractor anticipates working.
The contractor shall provide the following submittals for contracting officer within 5 days after contact award:
Contractor Safety Plan
Contractor Decommissioning Plan
Contractor Quality Control Plan
Note: No site work will be allowed until these plans have been approved by the Government.
The contractor shall provide the following submittals as needed:
Task Order timeline and Schedule of Work per Task Order
Copies of all required permits and licenses
Pre-demolition photographs
Daily Operation Reports
Post-demolition photographs
While the contractor shall implement engineering controls (e.g. wetting) to maintain no visible emissions criteria
during demolition, the contractor shall also manage surface water runoff for compliance with applicable federal,
state and local requirements. For the purpose of this contract, environmental protection is defined as the retention
of the environment in its natural state to the greatest extent possible during execution of this contract.
Environmental protection requires consideration of air, water, and land and involves noise and solid waste
management, as well as other pollutants. The Contractor and its subcontractors shall incorporate appropriate
measures to manage environmental pollution arising from the demolition activities in performance of this contract.
Structures to be demolished will be adequately wetted down immediately prior to and during demolition, and also
during the loading of haul trucks prior to hauling the debris to approved landfills. While trucks hauling RACM shall
be lined, all trucks will have their loads covered with tarps during transport.
The contractor will address potential asbestos containing materials using Best Management Practices to the
maximum extent practical, for the purpose of: (1) conformance with NESHAP and (2) removal of appropriate ACM,
and (3) classifying the waste stream resulting from demolition as C&D or RACM.
The contractor shall not remove or disturb any human remains. If human remains are encountered at a site during
demolition activities, all work at that site shall be stopped. The contractor shall immediately notify:
1. The Contracting Officer or designated representative
2. Local law enforcement
3. Local government officials
If the contractor encounters animal remains, the remains shall be secured onsite and work may continue. The
contractor shall immediately notify:
1. The Contracting Officer or designated representative
2. Local government officials
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If the contractor encounters ammunition, weapons, or explosives on site or during demolition/cleanup activities, all
work shall be stopped in the adjacent area. Work may continue in other area on site. The contractor shall
immediately notify:
1. The Contracting Officer or designated representative
2. Local law enforcement
3. Local government officials
If the contractor encounters valuables, such items shall be secured onsite and work may continue. Valuables may
include jewelry, cash, safes, and other items of monetary or sentimental value. Under no circumstance shall
contractor employees keep any found items for souvenirs or other uses. The contractor shall immediately notify:
1. The Contracting Officer or designated representative
2. Local government officials
Household Hazardous Waste (HHW) is excluded from the definition of Hazardous Waste and therefore does not
require the same collection or handling procedures as Hazardous Waste. Examples of HHW include, but are not
limited to: batteries, waste oil, waste fuels, paint, chemicals, antifreeze, pesticides, spray cans, unidentified liquids,
and household cleaners.
Hazardous and Toxic Wastes (HTW) assessments of structures to be demolished will have been accomplished by
others as part of the ROE process. If suspected HTW materials are found by the Contractor, (i.e. – 55-gallon drums
containing unknown materials), they shall be immediately identified and reported to the Contracting Officer’s
representative, so a determination as to the disposition of the material can be made. Contractor personnel who
will be handling HTW materials shall be appropriately trained.
Petroleum Products – All storage tanks containing gasoline, diesel, propane or other petrochemical products shall
be pumped or drained prior to the tank being move, in coordination with appropriate Federal, State, and Local
agencies. Portable storage containers (oil cans, gas cans, etc.) containing these products shall be segregated and
disposed of in an appropriate manner. Contractor personnel who will be handling petroleum product materials
shall be appropriately trained.
E-Waste products shall be segregated on site and disposed of in an appropriate manner. Examples of E-Waste
include, but are not limited to: computers, televisions, radios, VCR’s, stereos, copiers, fax machines, and other
common electronic products.
Ozone Depleting Substances – If in the process of demolition, items containing ozone-depleting substances are
identified (white goods containing Freon), the Contractor shall handle them in such a manner to minimize
opportunities to allow the ozone depleting substances to escape.
White Goods – All white goods shall be removed from the structure during demolition, and shall be segregated and
disposed of in an appropriate manner.
Eligible debris under this contract consists of Demolition Debris generated from the demolition of structures, and
also General Debris such as but not limited to woody debris, soils & mud, and stumps that were generated by the
storm and is located on the property, adjacent to the structure to be demolished. Prior to debris removal, the Aiken
County Public Works Department shall determine which debris on the property constitutes eligible Debris.
Eligible debris and other waste shall be taken off site throughout the demolition process. The Contractor shall not
allow debris to accumulate during demolition.
Debris and rubbish including, but not limited to, trash, metal, plastic, and glass, shall be removed from within the
footprint of the structure to be demolished. Debris shall be removed and transported in a manner that prevents
spillage on streets or adjacent areas. State and local regulations regarding hauling and disposal shall apply.
Load tickets shall be filled out for tracking purposes of the removal of demolition debris and tipping fees, and shall
include the volume in cubic yards for each load being hauled to the landfill/reduction site. Load tickets shall
document cubic yard volume measurements for eligible debris, and shall be provided by the Contractor. The load
tickets will be sequentially numbered and shall have five (5) parts.
Each load ticket shall contain the following information:
Ticket Number
Contract Number including Task order number
Rights-Of-Entry (ROE) Number
Date
Contractor Name
Sub-Contractor Name & crew ID
Truck or Roll-off Number
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Point of debris Collection (Address)
Truck Capacity
Loading Departure Time/Inspector
Disposal Site Arrival Time/Inspector
Actual Debris Volume
Truck Driver
Structure condition & classification
Debris classification (Demolition or General)
Distance to Drop Off Point
Disposal Site
The entire five-part load ticket is given to the vehicle operator by a government QAR prior to leaving the loading
area. Upon arrival at the disposal site, the vehicle operator shall give the entire five-part load ticket to the QAR.
The QAR will verify the hauler and equipment and determine each truck’s actual volume of debris that is being
hauled, after deducting void spaces, if any. The actual volume of debris will be recorded on the load tickets by the
QAR to the nearest cubic yard, and the vehicle operator will be provided with one of the copies. The Contractor will
be given two (2) copies of the load ticket, and the original ticket shall be kept by the Contracting Officer or the
designated representative. The load tickets shall be submitted with the daily report.
The Contractor shall designate a Contractor Representative (CR) at each project to supervise work in progress. The
COR will deal directly with the CR, for normal day-to-day administration of the contract provisions, within the limits
of their authorities. The CR shall conduct overall management coordination and is the central point of contact with
the Contracting Officer for performance of all work under the contract. The CR shall have full authority to
contractually commit the contractor for prompt action on all matters pertaining to administration of this contract,
and shall be the on-site Contractor employee who is responsible for safety. The CR shall also be responsible for
implementing the contractor Safety Plan and Daily Safety Plan, have the authority to determine for the Contractor
when work is ready for government inspection and make decisions for the Contractor on additional performance of
work, when necessary.
The Contractor shall take necessary precautions to ensure that street signs are not moved or damaged. The
contractor may move signs temporarily for protection if they are in danger of being damaged during demolition.
The Contractor shall return signs to pre-existing location and condition following completion of demolition.
The Contractor will comply with the safety requirements contained in Safety and Health Requirements Manual,
OSHA, EPA, and other state and federal laws that address a safe work environment. This includes the monitoring
and safety of all employees who will be performing any work under this Contract and each of the individual Task
Orders.
Compliance with the provisions of this contract by subcontractors will be the responsibility of the Contractor.
The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for
determining what permits are necessary to perform under the contract. Copies of all permits shall be submitted to
the Aiken County Public Works Department prior to commencement of work under any Task Order. The Contractor
shall be responsible for correcting any notices of violations issued as a result of the Contractor’s or any
subcontractor’s actions or operations during the performance of the contract. Corrections for any such violations
shall be at no additional cost to the Government. The Contractor shall be responsible for control of pedestrian and
vehicular traffic in the work area.
The Contractor shall secure the demolition area to provide a safe work site. The Contractors shall exercise due
care to minimize any damage to trees, shrubs, landscaping and general property. The Contractor shall repair any
damage caused by the contractor’s equipment in a timely manner. The Contractor shall take digital photographs
of any damages caused by his operations and provide digital copies to the Aiken County Procurement Department.
Any damage to private property shall be repaired at the Contractor’s expense. The debris work area shall be left
clean and clear of debris as reasonably and practical under the conditions of this contract.
In compliance with FEMA low-impact removal guidance, major demolition activities including placement of
equipment and debris removal containers shall be confined to areas where soils have been disturbed by previous
construction activities such as site development, construction, surface grading, landscaping, utility trenching, etc.
This shall include the use of tracked and/or large-tired equipment to the maximum extent possible in order to
minimize the depth of soil disturbance and compaction to a depth of 8 inches or less. The use of heavy equipment
shall be prohibited if excessive sinking or rutting (greater than 8 inches) should occur following rainfall events
where the ground becomes saturated. Operations involving the use of heavy equipment shall resume after
conditions have improved such that excessive sinking or rutting is not longer a problem.
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If the Contractor cannot follow the low impact demolition removal guidance for a specific structure to be
demolished, he will not commence demolition, and shall immediately inform the Aiken County Public Works
Department.
The Contractor shall use equipment and perform work in a manner to prevent damages to adjacent infrastructure
facilities and adjacent rights-of-way, including all landscaped areas. The contractor shall repair any damage
caused by the Contractor’s equipment in a timely manner at no expense to the government. The contractor shall
take digital photographs of any damages caused by his operations and provide digital copies to the Aiken County
Public Works Department. All equipment shall be approved by the QAR prior to use. All loading equipment shall
have street tracks and wheels to operate on the street/road using buckets and/or boom and grapple devices to
remove the load debris. Any damage to private property, sidewalks, curbs, utilities, or streets shall be repaired at
the expense of the Contractor.
Before beginning any demolition work, the Contractor shall visually survey the site to identify any problem areas.
The Contractor shall take necessary precautions to avoid damage to adjacent properties. The contractor shall
protect all fire hydrants and all utilities during work operations. Any damaged items shall be repaired or replaced
as approved by the Contracting Officer, as a non-reimbursable expense. The Contractor shall coordinate the work
of this section with all other work.
The Contractor shall plan the work to minimize the impact on the neighborhood. The Contractor shall conduct the
work so as not to interfere with the disaster response and recovery activities of federal, state, and local
governments or agencies, or of any public utilities.
The government reserves the right to inspect the site, verify quantities and review operations at any time.
Trees outside the project site which might be damaged during demolition shall be left in place, and shall be
protected. Any such tree(s) damaged during the work under this Contract or Task Orders shall be replaced.
Post-Demolition Cleanup – The Contractor shall remove all signs of temporary construction facilities, work areas,
structures, or temporary structures, stockpiles of excess waste materials, or any other vestiges of demolition. The
area shall be restored to near pre-existing conditions, with the exception of those structures demolished as part of
this contract. Restoration to original contours will generally not be required, unless specifically directed by the
owner or the designated representative. However, all restored areas shall be smoothly and evenly dressed.
Upon termination or completion of this Contract or Task Order(s) the Contractor shall vacate and remove, or cause
to be vacated or removed, all property belonging to Contractor, any subcontractor, agent or employee.
Any property not removed shall be deemed abandoned by the owner and any cost incurred by the government in
disposal of same shall be withheld from my final payment due.
2. Structure demolition with RACM construction and demolition debris loaded at the designated work zone and
hauled to an approved Type I/II landfill. Contractor shall disconnect and cap the sewer and water line and
coordinate all required disconnects by private utility companies. Search safely accessible structures, including
garages and detached outbuildings, and remove all white goods, e-waste and household hazardous waste for ROW
collection. Does not include removal of concrete slabs.
X. Concrete Removal
1. At the direction of the Aiken County Public Works Department, Contractor shall load, haul, and dump broken
concrete at an approved landfill.
2. At the direction of the Aiken County Public Works Department, Contractor shall demolish concrete slabs, beams
and columns and haul to an approved disposal site.
Y. Creosote Timber Piling Removal: Contractor shall load, haul and dispose at an Owner approved Type I/II landfill all
eligible creosote timber piling and miscellaneous creosote timber.
Z. E-Waste: E-Waste products shall be disposed of in an appropriate manner. Examples of E-Waste include, but are not
limited to: computers, televisions, radios, VCR’s, stereos, copiers, fax machines and other common electronic
products.
AA. Household Hazardous Waste Collection and Disposal: Residents are directed to sort the debris by material type
and place it at the curb in separate piles. Trucks designated for a particular debris type shall collect the assigned
debris and deliver it to a temporary staging area, or debris management site, reduction, recycling, or directly to an
authorized disposal facility. Source segregated debris collection offers the potential of high salvage value and
efficient recycling/reduction processing. This method will be primary when collecting hazardous and household
hazardous waste and white goods. Ultimate disposal cost should be included in the per pound price. Final disposal
sites require approval from the jurisdiction.
BB. Tire Removal Contractor shall load, haul and dispose or recycle all eligible tires.
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CC. River and Canal Shoreline Restoration Contractor shall perform river and canal shoreline restoration to include any
necessary excavation, compaction, fill, and backfill of embankment soils and materials to restore banks to
preexisting conditions insofar as possible.
1. Excavation – Contractor will perform any necessary excavations of shoreline to facilitate restoration including
removal of storm-strewn minor obstructions and storm-related aggregations of soils, gravels, and other
shoreline material to restore shoreline elevations. Prevent surface water from flowing into or accumulating in
excavations. Stockpile excavated soils to use for fill or backfill.
2. Compaction – Compaction shall be accomplished by moistening, rolling, or tamping to obtain stable shoreline
density.
3. Backfill and Fill – Place soil material in layers to required elevations and shoreline slopes. Bank slopes to
match existing insofar as possible.
1. In excavations, use satisfactory excavated or borrow material.
2. Under grassed areas, use satisfactory excavated or borrow material.
3. Under walks and pavements, use sub base material and utilize shoulders to prevent lateral movement.
4. Under steps use sub base material.
5. Under building slabs, use drainage fill material.
6. Under piping or conduit, use sub base material and shape to fit bottom 90 degrees of cylinder.
Remove vegetation, debris, and deleterious materials from ground surface prior to placement of fills. Plow,
strip, or break-up sloped surfaces steeper that 1 vertical to 4 horizontal so that fill material will bond with
existing surface.
Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. Place fill
and backfill only on surfaces of appropriate moisture content. Place backfill and fill materials evenly adjacent
to structures. Grade areas disturbed by Contractor’s operations. Remove excess, excavated, and waste
materials, including trash and debris, and legally dispose of it at approved debris site.
DD. Power and light sources Contractor must be prepared to provide light and power sources to the government entity
within 24 hours of request. Contractor must be able to supply these items to multiple locations simultaneously
without interruption.
EE. Stadium-Style Light Tower Contractor shall provide necessary lighting towers as per pricing schedule.
FF. National Incident Management System (NIMS) Training Contractor shall provide NIMS training for all employees as
needed by a FEMA-certified instructor. Upon completion of training, documentation shall be supplied as proof of
completion.
GG. Assistance in Development of a Debris Management Plan Contractor shall assist Aiken County Emergency
Management in the writing of a debris management plan to include but not limited to the establishment of a
command and communication center, the hierarchy of routes to be opened, the identification of DMS locations,
and landfills for final disposal.
Planning and training standards shall be consistent with the County Comprehensive Emergency Management Plan,
State plans and federal government programs and plans. All plans and training will be conducted in compliance
with the National Incident Management System (NIMS).
HH. Additional Services and Materials Contractor shall provide Aiken County Public Works with any additional services
and materials on an as needed basis and as directed.
II. Emergency Road Clearance: The following services shall be provided by the Contractor
Provide Equipment, Labor and Materials necessary to open traffic lanes as designated by the City/County,
to include pushing of debris off the roadway sufficiently to allow safe vehicular traffic on all lanes. The
services include, but are not limited to, cutting and removing vegetative debris and other debris to a point
two feet beyond the curb and gutter section or to a point two feet beyond the edge of the pavement.
Provide traffic control (day and/or night).
Coordinate with Utility Companies, as required, to permit safe removal of debris
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Pricing Schedule
A. Right of Way (ROW) Clearing and/or removing debris from the public right-of-way, streets and roads
1. Load and Haul vegetative debris to a Debris Management Site (DMS):
$ ____________ per cubic yard for 0-5 miles, one-way haul
$ ____________ per cubis yard for 5.1-10 miles, one-way haul
$ ____________per cubic yard for 10.1-15 miles, one way haul
$_____________per cubic yard for 15.1-30 miles, one way haul
2. a.Load and Haul Construction and Demolition (C&D) and Mixed Debris to a Debris Management Site (DMS)
$ ____________ per cubic yard for 0-5 miles, one-way haul
$ ____________ per cubis yard for 5.1-10 miles, one-way haul
$ ____________per cubic yard for 10.1-15 miles, one way haul
$_____________per cubic yard for 15.1-30 miles, one way haul
b.Load and Haul C&D and Mixed Debris directly to final disposal
$____________ per cubic yard for 0-5 miles, one-way haul
$ ____________ per cubis yard for 5.1-10 miles, one-way haul
$ ____________per cubic yard for 10.1-15 miles, one way haul
$_____________per cubic yard for 15.1-30 miles, one way haul
B. Management and operation of DMS to accept, process, and reduce disaster related debris
1. The cost associated with managing, accepting, processing, and reducing vegetative debris through grinding
$ __________ per cubic yard
2. The cost associated with managing, accepting, processing, and reducing vegetative debris through burning,
$ ____________ per cubic yard
3. The cost associated with managing, accepting, processing, and reducing construction and demolition debris
through compaction
$ ____________ per cubic yard
C. Haul out Haul out residual debris to final disposal
$ ____________ per cubic yard for 0-15 miles, one-way haul
$ ____________ per cubis yard for 15.1-30 miles, one-way haul
$ ____________per cubic yard for 30.1-60 miles, one way haul
D. Right of Way (ROW) stumps Removal and Disposal of hazardous stumps from the ROW
24” diameter and up, but less than 36” diameter: $ ____________ ea
36” diameter and up, but less than 48” diameter: $ ____________ ea
48” diameter and up, but less than 72” diameter: $ ____________ ea
Equal to or greater than 72” diameter: $ ____________ ea
Removal of non-hazardous stumps from the ROW placed
There by others (as per FEMA Stump Conversion Table) $____________CY
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E. Right of Way (ROW) cutting partially uprooted or split trees (Leaners) Falling partially uprooted or split trees from the
ROW or the overhanging portion of the ROW and placing the debris in the ROW for removal as ROW debris
1. Partially uprooted leaner (price is inclusive of excavating the root ball and placing it in the ROW)
*Less than 24” $ ____________ per tree
*24 – 36” $ ____________ per tree
*Greater than 36” $ ____________ per tree
* Diameter of tree at 2 feet from base
F. Right of Way (ROW) removal of dangerous hanging limbs (Hangers): Removing hanging or partially broken limbs
from trees in the ROW or limbs hanging over the ROW and placing the debris in the ROW for removal as ROW
debris
$ ____________ per tree
G. Private Property Debris Removal (PPDR)
Load and Haul vegetative debris to a Debris Management Site (DMS):
$ ____________ per cubic yard for 0-5 miles, one-way haul
$ ____________ per cubis yard for 5.1-10 miles, one-way haul
$ ____________per cubic yard for 10.1-15 miles, one way haul
$_____________per cubic yard for 15.1-30 miles, one way haul
Load and Haul Construction and Demolition (C&D) debris to a Debris Management Site (DMS)
$ ____________ per cubic yard for 0-5 miles, one-way haul
$ ____________ per cubis yard for 5.1-10 miles, one-way haul
$ ____________per cubic yard for 10.1-15 miles, one way haul
$_____________per cubic yard for 15.1-30 miles, one way haul
Load and Haul C&D directly to final disposal
$____________ per cubic yard for 0-5 miles, one-way haul
$ ____________ per cubis yard for 5.1-10 miles, one-way haul
$ ____________per cubic yard for 10.1-15 miles, one way haul
$_____________per cubic yard for 15.1-30 miles, one way haul
The cost associated with the removal of PPDR hazardous stumps will be invoiced utilizing the following categories:
24” diameter and up, but less than 36” diameter: $ ____________ ea
36” diameter and up, but less than 48” diameter: $ ____________ ea
48” diameter and up, but less than 72” diameter: $ ____________ ea
Equal to or greater than 72” diameter Uprooted or Split Trees (Leaner) $ ____________ ea
Falling partially uprooted or split trees from private property or the overhanging portion of the private property and
placing the debris on the property or the ROW debris for haul off as PPDR debris
*Less than 24” $ ____________ per tree
*24 – 36” $ ____________ per tree
*Greater than 36” $ ____________ per tree
* Diameter of tree at 2 feet from base
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Removal of dangerous hanging limbs (Hangers): Removing hanging or partially broken limbs from trees in ROE or limbs
hanging over the ROE and placing the debris on the private property or in the ROW for haul-off as PPDR debris.
$ ____________ per tree
H. Canal silt removal and disposal Marine based removal:
0-5 mile one way haul $ ____________ per cubic yard
5.1-10 mile one way haul $ ____________ per cubic yard
10.1-15 mile one way haul $ ____________ per cubic yard
Land based removal:
0-5 mile one way haul $ ____________ per cubic yard
5.1-10 mile one way haul $ ____________ per cubic yard
10.1-15 mile one way haul $ ____________ per cubic yard
I. Drainage ditches silt and debris removal Ditch width 0-4.0 feet $ ____________ per linear foot
Ditch width 4.1-8 feet $ ____________ per linear foot
Ditch width 8.1-12 feet $ ____________ per linear foot
Ditch width 12.1-16 feet $ ____________ per linear foot
Ditch width 16.1-20 feet $ ____________ per linear foot
Ditch width 20.1-30 feet $ ____________ per linear foot
Debris to be placed on the ROW for collection as regular debris. Silt to be hauled and
disposed of at $____________ per cubic yard
J. Cleaning and clearing of storm drain lines Drain Line Diameter 0-15.0 inches
$ ____________ per linear foot
Drain Line Diameter 15.01-36 inches
$ ____________ per linear foot
Debris to be placed on the ROW for collection as regular debris. Silt to be hauled and
disposed of at $____________ per cubic yard
K. Cleaning and clearing of catch basins and inlets
4 ‘ X 4’ $ ____________ each
8’ X 8’ $ ____________ each
10’ X 10’ $ ____________ each
20’ X 20’ $ ____________ each
L. Sand collection (Public Property) and screening rate Removal and collection of debris-laden sand from public
property. Debris-laden sand will be hauled to a designated location, screened, and stockpiled at a debris management
site(s) and clean sand returned and dumped on beach. (Debris generated from screened rejects will be hauled to a
debris management site(s) or other designated location according to debris collection rates).
$ ____________ per cubic yard for 0-15 miles, one-way haul
$ ____________ per cubis yard for 15.1-30 miles, one-way haul
$ ____________per cubic yard for 30.1-60 miles, one way haul
Sand collection (Private Property) and screening rate
Removal and collection of debris-laden sand from public property. Debris-laden sand will be hauled to a designated
location, screened, and stockpiled at a debris management site(s) and clean sand returned and dumped on beach.
(Debris generated from screened rejects will be hauled to a debris management site(s) or other designated
location according to debris collection rates).
$ ____________ per cubic yard for 0-15 miles, one-way haul
$ ____________ per cubis yard for 15.1-30 miles, one-way haul
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$ ____________per cubic yard for 30.1-60 miles, one way haul
M. Backfill Supply and placement of clean fill dirt into holes created by stump removal in the ROW.
$___________ per cubic yard
N. Removal and destruction of carcass
$ ____________ per pound
O. Loading and hauling of white goods
$ ____________ per unit
P. Removal and disposal of freon
$ ____________ per unit
Q. Sunken vessel removal
Price proposal for vessel salvage and recovery:
1. Marine based salvage operations:
a. Recreational vessels up to 24’ in length
1. Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
b. Recreational vessels 25’ up to 35’ in length
1. Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
c. Recreational vessels 3
5’ up to 36’ in length
1 Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
d. Recreational vessels 36’ up to 48’ in length
1. Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
e. Recreational vessels above 48’ in length
1. Flat & V- Hulle Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
2. Land based salvage operations:
a. Recreational vessels up to 24’ in length
1. Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
b. Recreational vessels 25’ up to 35’ in length
1. Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
c. Recreational vessels 25’ up to 36’ in length
1 Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
d. Recreational vessels 36’ up to 48’ in length
1. Flat & V- Hulled Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
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e. Recreational vessels above 48’ in length
1. Flat & V- Hulle Vessels $_____________per linear foot
2. Keeled Vessels $_____________per linear foot
R. Derelict vehicle and vessel removal (from land)
Pricing proposal for vehicle and vessel recovery:
1. Transfer/Tow of typical passenger car: $ ____________ ea
2. Transfer/Tow and handling of
Recreational vessels up to 24’ in length
a. Flat & V- Hulled Vessels $_____________per linear foot
b. Keeled Vessels $_____________per linear foot
3. Transfer/Tow and handling of
Recreational vessels 25’ up to 35’ in length
a. Flat & V- Hulled Vessels $_____________per linear foot
b. Keeled Vessels $_____________per linear foot
4. Transfer/Tow and handling of
Recreational vessels 25’ up to 36’ in length
a. Flat & V- Hulled Vessels $_____________per linear foot
b. Keeled Vessels $_____________per linear foot
5. Transfer/Tow and handling of
Recreational vessels 36’ up to 48’ in length
a. Flat & V- Hulled Vessels $_____________per linear foot
b. Keeled Vessels $_____________per linear foot
6. Transfer/Tow and handling or
Recreational vessels above 48’ in length
a. Flat & V- Hulle Vessels $_____________per linear foot
b. Keeled Vessels $_____________per linear foot
S. Operation of secure aggregation site for vehicles and vessels:
$ ____________ per day
T. Travel trailer installation and maintenance
Price proposal for trailer installation:
Basic Trailer Installation: $ ____________ per trailer
As needed services:
Buried Sewer Line: $ ____________ per linear foot
Install Sewer Tap: $ ____________ per tap
Buried Water Line: $ ____________ per linear foot
Municipal Water Tap: $ ____________ per tap
Power Pole with Meter: $ ____________ per pole
Water Line Winterization: $ ____________ per linear foot
Handicap Ramp: $ ____________ each
Direct Wiring to Well Pump Switch: $ ____________ per pump
Above Ground Electrical Excess $ ____________ per linear foot
Provide Additional Potable Water Hose: $ ____________ per 25’
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Provide and Install Generator: $ ____________ per 5kw gen.
Direct Burial of 50 Amp Service: $ ____________ per linear foot
Handicap Platform Steps $___________each
U. Marine Debris Removal
Price proposal for removal of debris from a marine enviroment, using either land or marine based equpment.
1. Vegetative Debris
Land Based: $ ____________ cubic yard
Marine Based: $ ____________ cubic yard
1. C & D and Mixed Debris
Land Based: $ ____________ cubic yard
Marine Based: $ ____________ cubic yard
1. White Goods
Land Based: $ ____________ cubic yard
Marine Based: $ ____________ cubic yard
1. Creosote Timbers
Land Based: $ ____________ cubic yard
Marine Based: $ ____________ cubic yard
1. Tires
Land Based: $ ____________ cubic yard
Marine Based: $ ____________ cubic yard
1. E-Waste
Land Based: $ ____________ cubic yard
Marine Based: $ ____________ cubic yard
V. Supplemental water and food sources
1. Meals Ready to Eat (MRE) (Heater Meals entrees) can be provided at the following cost:
$ ____________ per meal with an order of 14,400 meals
2. Meals Ready to Eat (MRE) (HeaterMeals Plus) can be provided at the following cost:
$ ____________ per meal with an order of 14,400 meals
3. SunMeadow Hot Meal: $ ____________ one meal cost
SunMeadow Hot Meal Pack: $ ____________ one meal cost
SunMeadow 3-meal Pack: $ ____________ cost per pack
4. 1-Liter bottled water in cases (12 per case): $ ____________ per case
1-Gallon bottled water in cases (4 per case): $ ____________ per case
5. Emergency Ice: $ ____________ per 7 lb. bag
Trucking and storing of above listed items shall be invoiced at actual cost plus _____% mark up.
W. Demolition of structures
1. Structure demolition with construction and demolition debris loaded at the designated work zone and hauled to
an approved commercial landfill. Contractor shall disconnect and cap the sewer and water line and coordinate all
required disconnects by private utility companies. Search safely accessible structures, including garages and
detached outbuildings, and remove all white goods, e-waste and household hazardous waste for ROW collection.
Does not include removal of concrete slabs.
0-5 mile one way haul $ ____________ per cubic yard
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5.1-10 mile one way haul $ ____________ per cubic yard
10.1-15 mile one way haul $ ____________ per cubic yard
2. Structure demolition with RACM construction and demolition debris loaded at the designated work zone and
hauled to an approved Type I/II landfill. Contractor shall disconnect and cap the sewer and water line and
coordinate all required disconnects by private utility companies. Search safely accessible structures, including
garages and detached outbuildings, and remove all white goods, e-waste and household hazardous waste for ROW
collection. Does not include removal of concrete slabs.
0-5 mile one way haul $ ____________ per cubic yard
5.1-10 mile one way haul $ ____________ per cubic yard
10.1-15 mile one way haul $ ____________ per cubic yard
15.1-30 mile one way haul $ ____________ per cubic yard
30.1-60 mile one way haul $ ____________ per cubic yard
X. Concrete removal
1. Contractor to load and haul broken concrete from the ROW and dispose at an approved site:
0-5 mile one way haul $ ____________ per cubic yard
5.1-10 mile one way haul $ ____________ per cubic yard
10.1-15 mile one way haul $ ____________ per cubic yard
2. Contractor to demolish concrete slabs and haul and dispose at an approved site:
0-15 mile one way haul $ ____________ per cubic yard
15.1-30 mile one way haul $ ____________ per cubic yard
30.1-60 mile one way haul $ ____________ per cubic yard
Y. Creosote timber piling removal Creosote timber piling removal and disposal
0-15 mile one way haul $ ____________ per cubic yard
15.1-30 mile one way haul $ ____________ per cubic yard
30.1-60 mile one way haul $ ____________ per cubic yard
Z. E-Waste
Contractor to collect from ROW and dispose at an approved site:
$ ____________ per unit
AA. Household hazardous waste
Contractor to collect from ROW and dispose at an approved site:
$ ____________ per pound
BB. Tire removal Tire Removal and Disposal or Recycle
$ ____________ each
CC. River and canal shoreline restoration
River and Canal Shoreline Restoration:
$________ per linear foot
DD. Power sources
Please provide pricing for emergency generators
1) 20kw Generator: $_______ per month / $_______ per week
2) 56kw Generator: $_______ per month / $_______ per week
3) 100kw Generator: $_______ per month / $_______ per week
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4) 175kw Generator: $_______ per month / $_______ per week
5) 240kw Generator: $_______ per month / $_______ per week
6) 320kw Generator: $_______ per month/ $________ per week
7) 500kw Generator: $_______ per month/ $________ per week
8) 1000kw Generator: $_______ per month/ $________ per week
EE. Stadium style light tower
$ ____________ per month/ $____________ per week
Shipping, setting, operation, maintenance, fueling, insurance, security and recovery of generators and lights shall
be invoiced at actual cost plus ________% mark up:
FF. National Incident Management System (NIMS) training
Emergency Management Training - The CONTRACTOR shall provide emergency management training, once per
year. This training may consist of debris management, ICS courses or EOC training for County staff.
$____________ per person/per year
GG. Assistance in development of a debris management plan
$_____________ per year
HH. Additional services and materials as needed
Cost plus _____%
(All final disposal fees will be a pass-through cost, with contractor invoicing the agency at actual cost without
additional fees.)
II. Emergency Road Clearance
The cost associated with emergency road clearance will be billed by hourly rates. See Hourly Rates below:
Equipment/Hourly Unit Unit Price
Broom- Mechanized Hour
Bucket Truck- 50 ft. Hour
Bucket Truck- 50 ft. to 75 ft. Hour
Chipper w/ 2 man crew( Morback Storm) Hour
Crane- Up to 15 ton Hour
Crane- 30 ton or larger Hour
Crane- 50 ton Hour
Crane- 100 ton Hour
Dozer- CAT D4 Hour
Dozer- CAT D6 Hour
Dozer- CAT D7 Hour
Dozer- CAT D8 Hour
Dump Trailer w/ Tractor, 30 to 40 CY Hour
Dump Trailer w/ Tractor, 41 to 50 CY Hour
Dump Trailer w/ Tractor, 51 to 60 CY Hour
Dump Truck- 16-30 CY Hour
Dump Truck- 31-60 CY Hour
Dump Truck- 61-100 CY Hour
Dump Truck- Trailer, 24-40 CY Hour
Dump Truck- Trailer, 41-60 CY Hour
Dump Truck- Trailer, 50-80 CY Hour
Equipment transports Hour
Excavator- Track hoe?(2-3 cy capacity) Hour
Excavator- CAT 320 Hour
Excavator- CAT 325 Hour
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Excavator- CAT 330 Hour
Excavator- Rubber tired w/ debris grapple Hour
Forklift- Extends Boom w/ debris grapple Hour
Fuel Truck(1000 gallon) Hour
Light Plant- Portable Hour
Loader- Bobcat 753 or JD648-E w/ debris grapple Hour
Loader- Rubber tired front end(2-5 cy capacity) Hour
Loader- Front End, 544 or equal w/debris grapple Hour
Loader- Knuckleboom- 216 Prentice Hour
Loader- Self, Knuckle Boom Truck, 25-35 CY Body Hour
Loader- Self, Knuckle Boom Truck, 35-45 CY Body Hour
Loader- Skid Steer-753 Bobcat w/bucket Hour
Loader- Steer-753 Bobcat Skid w/ street sweeper Hour
Loader -Trackhoe 690 JD or equal Hour
Loader- Wheel, CAT 955 Hour
Loader- Wheel, CAT 966 Hour
Low Bed Equipment Trailer, 35 ton capacity,& tractor Hour
Motor Grader-CAT 125- 140 HP Hour
Passenger Car Hour
Passenger Van Hour
Power Screen Hour
Stump Grinder/ Vermeer 252 Hour
Track hoe - CAT 320 Hour
Tractor- Box Blade Hour
Tree Trimming Truck w/ chipper and Bucket Hour
Tub Grinder- 12 foot/ Morbark 1200 Hour
Tub Grinder- 13 foot/ Morbark 1300 Hour
Tub Grinder- 14 foot/ Diamond Z 1463 Hour
Tub grinder- 300-400 Hour
Tub grinder- Horiz., Diamond Z or equal Hour
PERSONNEL Unit Price
Administrative Assistant Hour
Carpenter Hour
Clerical/ Individual Hour
Climber w/ gear Hour
Crew Leader Hour
Debris Consultant Hour
Electricians Hour
Fabricator Hour
Field technicians Hour
Foreman Hour
Foreman w/ truck Hour
Inspector w/ vehicle Hour
Laborer Hour
Operator w/ chainsaw Hour
Project Manager Hour
Security Personnel Hour
Superintendent w/ truck Hour
Survey person w/ truck Hour
Traffic Control Hour
Tree Trimmer(crew) Hour
Truck driver Hour
Vehicle Mechanic Hour
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Welder Hour
Worker to assist w/ potable water Hour
Hazardous Material Spill Response - Hazardous Waste Remediation & Mass Decontamination
HAZ MAT Response Pricing
PROJECT CLASSIFICATION Unit Cost
PROJECT COORDINATOR Hour
FIELD HAZ MATERIAL MANAGER Hour
HM CONTAIN AREA MANAGER Hour
FIELD PROJECT SUPERVISOR Hour
HM CONTAIN AREA SUPERVISOR Hour
FIELD PROJECT FOREMAN Hour
HM CONTAINMENT AREA FOREMAN Hour
FIELD HM TECHNICIAN Hour
HM CONTAIN AREA TECHNICIAN Hour
HEALTH & SAFETY SPECIALIST Hour
PROJECT ENGINEER Hour
PROJECT GEOLOGIST Hour
CHEMIST Hour
REGULATORY MANAGER Hour
EQUIPMENT OPERATOR Hour
ASBESTOS ABATEMENT SUPERVISOR Hour
ASBESTOS ABATEMENT WORKER Hour
ASBESTOS INSPECTOR Hour
TRUCK DRIVER Hour
ADMINISTRATIVE ASSISTANT Hour
CLERICAL Hour
Additional equipment and Support
VEHICLES/TRANSPORTATION
PICKUP TRUCK DAY
PICKUP TRUCK EXTENDED CAB DAY
PICKUP TRUCK 4 X 4 DAY
PICKUP TRUCK 1 TON DAY
BOX TRUCK DAY
PASSENGER CAR DAY
20’ RESPONSE TRAILER DAY
36’ RESPONSE TRAILER DAY
OFFICE TRAILER DAY
FLATBED TRAILER DAY
VEHICLE USE- PICKUPS, VANS, CARS MILE
VEHICLE USE- TRAILERS, HEAVY TRUCKS MILE
12’ WORK BOAT W/MOTOR DAY
12’ WORK BOAT W/O MOTOR DAY
VACUUM TRUCK 3500 GALLON DAY
PERSONAL PROTECTIVE EQUIPMENT (PPE)
LEVEL A EMPLOYEE FULLY ENCAPSULATED SUIT,
SCBA, 1 SCBA BOTTLE, GLOVES AND BOOTS (DOES
NOT INCLUDE SUIT, GLOVE, OR BOOT REPLACEMENT) DAY
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LEVEL B EMPLOYEE PROTECTIVE COVERALL, SCBA OR
AIRLINE RESPIRATOR, GLOVES, BOOTS, AND HARD
HATS (DOES NOT INCLUDE COVERALL OR GLOVE
REPLACE.) DAY
LEVEL C EMPLOYEE PROTECTIVE COVERALL, HALF OR
FULL FACE RESPIRATOR, CARTRIDGES, GLOVES,
BOOTS, AND HARD HATS (DOES NOT INCLUDE
COVERALL, CARTRIDGE, OR GLOVE REPLACEMENT) DAY
SCBA BOTTLES REFILL- AFTER THE FIRST INCLUDED
IN LEVEL A & B CHARGE ABOVE EACH
CASCADE AIR SYSTEM PER EMPLOYEE DAY
AIR FILTRATION PANAL DAY
AIRLINE RESPIRATOR EACH INCLUDES 150’ OF
AIRLINE DAY
RESPIRATOR AIRLINE 50’ SECTION EACH
RESPIRATOR CARTRIDGES PAIR
LEVEL A SUIT- KAPPLER RESPONDER OR EQUAL EACH
LEVEL B SUIT- KAPPLER RESPONDER OR EQUAL EACH
TYVEK EACH
PROSHIELD EACH
SARANEX EACH
ACID SUIT EACH
RAIN SUIT EACH
NEOPRENE GLOVES PAIR
NITRILE GLOVES PAIR
SILVERSHIELD GLOVES PAIR
PVC GLOVES PAIR
COTTON OR LATEX GLOVES PAIR
LEATHER WORK GLOVES PAIR
PVC BOOTS (HAZMAX) PAIR
BOOT COVERS PAIR
HEARING PROTECTION PAIR
HIGH HAZARD PERSONNEL DECONTAMINATION DAY
LOW HAZARD PERSONNEL DECONTAMINATION DAY
PORTABLE EYEWASH STATION DAY
FIRST AID STATION DAY
PERSONNEL RETRIEVAL SYSTEM DAY
PERSONNEL RETRIEVAL HARNESS DAY
MONITORING/SAMPLING EQUIPMENT
COMBUSTIBLE GAS INDICATOR DAY
TOXIC GAS DETECTOR DAY
PHOTOIONIZATION DETECTOR DAY
HAZCAT KIT DAY
DETECTOR TUBES TEN PACK
PH PAPER PACK
SPILL CLASSIFIER STRIP
PERSONNEL AIR SAMPLING PUMP DAY
ASBESTOS BULK SAMPLE EACH
HAND AUGER STAINLESS STEEL DAY
RECOVERY EQUIPMENT
HAND OPERATED TRANSFER PUMP DAY
1” DIAPHRAGM PUMP DAY
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2” DIAPHRAGM PUMP DAY
2” DIAPHRAGM PUMP S. S. DAY
3” DIAPHRAGM PUMP DAY
1” SUCTION OR DISCHARGE HOSE DAY
2” SUCTION OR DISCHARGE HOSE DAY
3” SUCTION OR DISCHARGE HOSE DAY
2” CHEMICAL SUCTION OR DISCHARGE HOSE DAY
3” CHEMICAL SUCTION OR DISCHARGE HOSE DAY
SMALL COMPRESSOR DAY
185 CFM COMPRESSOR DAY
AIRHOSE SECTION DAY
MISCELLANEOUS EQUIPMENT
SPIKE BAR DAY
AIRLESS SPRAYER DAY
PRESSURE WASHER DAY
WATER HOSE SECTION (GARDEN) EACH
CUTTING TORCH DAY
WIRE WELDER DAY
AIR BLOWER DAY
HEPA VAC DAY
BARREL CART DAY
WHEELBARROW DAY
OIL DRY SPREADER DAY
TRAFFIC CONTROL VESTS, CONESS, FLAGS, BARRELS,
ETC. (one crew) DAY
DRILL WITH BITS DAY
GROUNDING CABLE AND ROD DAY
CIRCULAR SAW DAY
HAND TOOLS PER EMPLOYEE SHOVELS, SCOOPS,
BROOMS, RAKES, HOES, ETC. DAY
TOOL KIT HAMMERS, PLIERS, SCREWDRIVERS, ETC. DAY
WRENCH KIT BUNG WRENCH, SPEED WRENCH, PIPE
WRENCH, SOCKETS, CHANNEL LOCKS DAY
STEP LADDERS DAY
EXTENSION LADDERS DAY
PHOTOGRAPHIC EQUIPMENT DAY
FLASHLIGHTS EACH
HANDHELD RADIOS DAY
MATERIALS/DISPOSABLES
5” X 10’ ABSORBENT BOOM- PETROLEUM EACH
8” X 10’ ABSORBENT BOOM- PETROLEUM EACH
3” X 12’ ABSORBENT BOOM- UNIVERSAL EACH
ABSORBENT PADS BUNDLE- PETROLEUM EACH
ABSORBENT PADS BUNDLE- UNIVERSAL EACH
ABSORBENT CLAY BAG EACH
OIL DRY EACH
PEAT MOSS EACH
VERMICULITE EACH
SODA ASH BAG EACH
4 MIL 20 X 100 POLYETHYLENE EACH
6 MIL 20 X 100 POLYETHYLENE ROLL
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6 MIL BAGS EACH
DUCT TAPE ROLL
55-GALLON DRUMS EACH
55-GALLON DRUM LINERS 10 MIL EACH
FIBER DRUMS EACH
30-GALLON OVERPACK EACH
95-GALLON POLY OVERPACK EACH
DOT HAZARDOUS WASTE LABELS EACH
FIRE EXTINGUISHER EACH
CAUTION/HAZARD TAPE EACH
RESPIRATOR WIPES EACH
KAPPLER TAPE ROLL
Note: All overtime is 1.5 times Hourly Rate / Overtime applies after 8 hours each day
Additional Equipment
Description Unit Unit Price
High Volume Diesel Powered suction lift trash pump with speed
adjustment 4X4 per Month
High Volume Diesel Powered suction lift trash pump with speed
adjustment 6X6 per Month
High Volume Diesel Powered suction lift trash pump with speed
adjustment 8X8 per Month
High Volume Diesel Powered suction lift trash pump with speed
adjustment 12X12 per Month
Composite Quick Connect Suction Hose, 8 ft length, 20psi 4 inch per Month
Composite Quick Connect Suction Hose, 8 ft length, 20psi 6 inch per Month
Composite Quick Connect Suction Hose, 8 ft length, 20psi 8 inch per Month
Composite Quick Connect Suction Hose, 8 ft length, 20psi 126 inch per Month
Quick Connect Discharge Hose, 50 ft length, 50psi 4 inch per Month
Quick Connect Discharge Hose, 50 ft length, 50psi 6 inch per Month
Quick Connect Discharge Hose, 50 ft length, 50psi 8 inch per Month
Quick Connect Rigid Piping, 10 ft length, 175psi, 4 inch per Month
Quick Connect Rigid Piping, 10 ft length, 175psi, 6 inch per Month
Quick Connect Rigid Piping, 10 ft length, 175psi, 8 inch per Month
Quick Connect Rigid Piping, 10 ft length, 175psi, 12 inch per Month
Roll off Emergency Waste Water Storage Tanks per Month
ATTACHMENT #3a - SDR Page 58 of 79
Page 55 of 59
Sample Bond Commitment Letter
This is an example of an acceptable commitment letter. The letter must be issued and signed by the
Surety Company, not the Agent, and must be submitted with the proposal.
Date
__________________
__________________
__________________
Re: Surety Bond Commitment
Standby Contract for Emergency Response, Management, & Recovery Services
Dear ___________,
I am pleased to advise you that we have approved in principle a $50,000,000 performance and
payment bond for your company for the benefit of ___ _. This performance and payment bond will
be for the successful contract completion of the work set forth in that solicitation RFP
___________________ for a Standby Contract for Emergency Response, Management and Recovery
Services.
Our company is a surety or insurance company currently listed on the U.S. Department of the
Treasury Financial Management Service list of approved bonding companies which is published
annually in the Federal Register, with at least an A-rating in the latest printing of the A.M. Best’s
Key Rating guide to write individual bonds up to ten (10) percent of policyholders’ surplus as shown
in the A.M. Best’s key rating guide and is licensed to issue surety bonds in the State of
_________________.
If you are the successful offeror on this contract, the performance and payment bond will be issued
within seven (7) days of written notification from the Aiken County Procurement Department. The
bond will be issued for the total amount of the estimated value of the contract up to $50,000,000.
This letter constitutes our commitment based upon information and documentation you have
submitted. Any obligation to issue the performance and payment bond will arise only upon the
satisfactory preparation, execution and delivery of documentation in form and substance
satisfactory to our company. This commitment is a valid for a period of fourteen (14) months from
the date hereof.
Sincerely,
Name
Title, Insurance, Surety Company
ATTACHMENT #3a - SDR Page 59 of 79
Page 56 of 59
PROPOSAL FORM
Date: _____________
To: Aiken County, South Carolina
Re: Request for Proposal
STANDBY CONTRACT FOR EMERGENCY RESPONSE, MANAGEMENT AND RECOVERY
SERVICES
1. The undersigned, having carefully and to our full satisfaction examined the RFP Documents for:
STANDBY EMERGENCY RESPONSE, MANAGEMENT AND RECOVERY SERVICES hereby proposes
to furnish the required services in accordance with this Proposal.
2. By submission of this Proposal, the undersigned certifies, and in the case of a joint Proposal,
each party hereto certifies as to his own organization and the joint venture, that this Proposal is
made in good faith and has be arrived at independently, without collusion, consultation,
communication or agreement as to any matter relating to this Proposal with any other
Proposer.
Submitted by: _______________________________
Title: _______________________________________
Authorized Signature: _________________________
Company Name (Print) ____________________________________
Phone ______________________________
Company Address (Print) ____________________________________
City, State, Zip Code (Print) ____________________________________
Federal Tax I.D. Number _______________________________
Phone/Fax Number (include area code) __________________________________
(Corporate Seal)
Al McClaran
CEO
Southern Disaster Recovery, LLC
864-469-9776
109 White Oak Rd.
Greenville, SC 29609
45-5312400
864-469-9776 / 864-469-9642
ATTACHMENT #3a - SDR Page 60 of 79
Page 57 of 59
VENDOR QUESTIONNAIRE – SUPPLEMENT TO BID SHEET
THIS COMPLETED FORM MUST BE SUBMITTED WITH THE BID AND WILL BE EVALUATED IN
CONJUNCTION WITH THE PROPOSAL.
The undersigned authorized representative of the Bidder certifies the truth and accuracy of all
statements and the answers contained herein.
1. How many years has your organization been in business while possessing one of the
licenses, certifications or registrations requested?
License/Certification/Registration # Years
____________________________ _________
____________________________ _________
____________________________ _________
1A. What business are you? ________________________________________
2. What is the last project of this nature you have completed?
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
3. Have you ever failed to complete any work awarded to you? If so, where and why?
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
3A. Give owner names, addresses and telephone numbers, and surety and project names, for all
projects for which you have performed work, where your surety has intervened to assist in
completion of the project, whether or not a claim was made.
____________________________________________________________
____________________________________________________________
____________________________________________________________
4. Give names, addresses and telephone numbers of three individuals, corporations,
agencies or institutions for which you have performed work.
4.1 __________________________________________________________________
(Name) (Address) (Phone no.)
4.2 __________________________________________________________________
(Name) (Address) (Phone no.)
4.3 __________________________________________________________________
(Name) (Address) (Phone no.)
5. List the following information concerning all disaster debris contracts in progress as of the
date of submission of this bid. (In case of co-venture, list the information for all co-venturers
Name of Project:
Owner & Phone Number:
Total Contract Value:
Date of Completion per Contract:
% of Completion to date:
(Continue list on insert sheet, if necessary.)
6. Has a representative of the Bidder completely inspected the proposed project site and does
the Bidder have a complete plan for its performance?
NONE
David Cook 803-315-8568
Roger Riley 803-541-201357 Wall Street, Barnwell, SC 29812
955 Park Street, Columbia, SC 29201
NONE
Susanne D. Peeples 703 2nd Street West Hampton, SC 29924 803-914-2154
Greenville Business Registration 6.5
2016 Hurricane Matthew
SCDOT 4 Counties 803-315-8568
$ 9.5 million
10/15/2016 - 03/28/2017
See attached Forms - Past Projects
Debris Management Plan, Training Clients in Disaster Recovery
Yes
Hirricane Irma - Please see SDR Completed Projects for the details
Please see SDR Mobilization and Operations in tab 2
ATTACHMENT #3a - SDR Page 61 of 79
Page 58 of 59
7. State the name of your proposed project manager and superintendent and give details of his
or her qualifications and experience in managing similar work.
8. State the true, exact, correct and complete name of the partnership, corporation or trade
name under which you do business and the address of the place of business. (If a corporation,
state the name of the president and secretary. If a partnership, state the names of all partners. If
a trade name, state the names of the individuals who do business under the trade name.)
8.1 The correct name of the Bidder is:
8.2 The business is a (Sole Proprietorship) (Partnership) (Corporation)
8.3 The address of principal place of business is
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
NAME OF COMPANY: _________________________________________________________
8.4 The names of the corporate officers, or partners, or individuals doing business under a trade
name, are as follows:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
8.5 List all organizations which were predecessors to Bidder or in which the principals or officers
of the Bidder were principals or officers.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
8.6 List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by
or against the Bidder, its parent or subsidiaries or predecessor organizations during the past five (5)
years. Include in the description the disposition of each such petition.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
8.7 List and describe all successful Performance or Payment Bond claims made to your
surety(ies) during the last five (5) years. The list and descriptions should include claims against the
bond of the Bidder and its predecessor organization(s).
8.8 List all claims, arbitrations, administrative hearings and lawsuits brought by or against the
Bidder or its predecessor organization(s) during the last five (5) years. This list shall include all case
Al McClaran, has the authority to bind Southern Disaster Recovery, LLC in all representations of this proposal
For the detail, please see the attached Al McClaran's resume
Southern Disaster Recovery, LLC
Limited liability company
Southern Disaster Recovery, LLC
Al McClaran
Mark Ells
109 White Oak Rd. Greenville, SC 29609
See attached Form
DBA: SDR
N/A
None
ATTACHMENT #3a - SDR Page 62 of 79
Page 59 of 59
names; case, arbitration or hearing identification numbers; the name of the project over which the
dispute arose; a description of the subject matter of the dispute; and the final outcome of the
claim.
8.9 List and describe all criminal proceedings or hearings concerning business related offenses
in which the Bidder, its principals or officers or predecessor organization(s) were defendants.
8.10 Has the Bidder, its principals, officers or predecessor organization(s) been debarred or
suspended from bidding by any government during the last five (5) years? If yes, provide details.
NAME OF COMPANY:
_________________________________________________________
The undersigned bidder hereby represents that he has carefully examined the Contract, the
Request for Proposals and other documents referenced and will execute the Contract and perform
all its items, covenants and conditions, all in strict compliance with the requirements of the
specifications. The bidder, by and through the submission of his bid, agrees that he has examined
and that he shall be held responsible for having heretofore examined the site, the location and
route of all proposed work and for having satisfied himself as to the character of the route(s), the
location, surface and underground obstruction, the nature of the ground water conditions, and all
other physical characteristics of the work, in order that he may include the prices which he bid, all
costs pertaining to the work and hereby provide for the satisfactory completion thereof, including
the removal, relocation or replacement of any objects or obstructs which will be encountered in
doing the proposed work.
The undersigned hereby designates:
Name: __________________________________________
Title: __________________________________________
Address: __________________________________________
__________________________________________
County/State/Zip________________________________________
Telephone: __________________________________________
Cellular Phone __________________________________________
Email address __________________________________________
As his office which notices may be delivered or mailed.
________________________________________________
NAME OF BIDDER AND TITLE (TYPE OR PRINT)
(SEAL, IF BY
CORPORATION) BY: ______________________________________
SIGNATURE OF BIDDER
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
CORPORATION NAME & ADDRESS
N/A
N/A
NONE
Southern Disaster Recovery, LLC
Al McClaran
CEO / Member
Greenville County / SC / 29609
109 White Oak Rd. Greenville, SC 29609
864-469-9776
864-561-7797
al@southerndr.com
109 White Oak Rd. Greenville, SC 29609
Southern Disaster Recovery, LLC
109 White Oak Rd. Greenville, SC 29609
ATTACHMENT #3a - SDR Page 63 of 79
Aiken County
Procurement Office
Remembering the Past, Preparing for the Future
Becky Dawes
Procurement Director
Subject to execution of a contract acceptable to County.
Right to Protest: Aiken County Ordinance: Article VIII: Procurement: Sec. 2-720 Protest and Debarment Procedure
1930 University Parkway ● Room 3201 ● Aiken ● South Carolina ● 29801
803-642-1540 ● www.aikencountysc.gov
If you are unable to access our website, please notify webmanager@aikencountysc.gov
Notice of Award
February 26, 2019
Proposal 19-06-P, Disaster Clearing, Removal and Disposal
Vendors: Obregon Construction, LLC
TRF Enterprises, Inc.
Graham County Land Company
Ceres Environments Services, Inc.
Southern Disaster Recovery, LLC
The contract has been awarded to Southern Disaster Recovery, LLC
ATTACHMENT #3a - SDR Page 64 of 79
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ATTACHMENT #3a - SDR Page 79 of 79
10/14/2024
ATTACHMENT #3b - Tetra Tech Page 1 of 22
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RESOLUTION NO. 2024-51
AUTHORIZING THE CITY OF NORTH AUGUSTA
TO ENTER INTO A CONTRACT WITH R&R TREE SERVICE TO PERFORM TREE
CUTTING, DEBRIS REMOVAL, AND DISPOSAL FOR THE CITY OF NORTH
AUGUSTA
WHEREAS, The impact of Hurricane Helene on the City of North Augusta represents
one of the most, if not most damaging natural disaster to impact the community; and
WHEREAS, The Governor for the State of South Carolina declared a State of
Emergency for the State of South Carolina related to such storm on September 25, 2024 and
thereafter on September 30, 2024 Governor McMaster announced a request for an expedited
major Presidential Disaster Declaration that was approved by the Federal Emergency
Management Agency for thirteen (13) Counties within the State of South Carolina including
Aiken County; and
WHEREAS, Mayor Briton S. Williams, Mayor of the City of North Augusta pursuant
to Section 9-20 and 9-21 of the Municipal Code declared a State of Emergency for the City
commencing on the 27th day of September, 2024; and
WHEREAS, Administration and Staff have determined that due to the extreme
damages from Hurricane Helene that the cleanup on the City’s Greeneway, Parks, and
Greenspaces from Hurricane Helene is beyond the scope of the City’s abilities to cleanup
timely; and
WHEREAS, To meet the requirements of the Federal Emergency Management
Management (FEMA) and for the City to receive the maximum allowable reimbursement
it is in the best interest to expedite the cleanup process through a professional service; and
WHEREAS, on October 16, 2024, the Public Services Department solicited for an
Invitation to Bid that was placed on the City of North Augusta’s bids and requests for
proposals website page and received three proposals; and
WHEREAS, On October 25, 2024, sealed bids were received, publicly opened, and
read aloud for the project; and
WHEREAS, the low bid by R&R Tree Service of Buford, Georgia for the tree
cutting and debris removal of City Parks is in the amount of $917,500.00; and
WHEREAS, the Mayor and City Council of the City of North Augusta find that the
awarding of such bid for the project is in the best interest of the City.
ATTACHMENT #4 Page 1 of 2
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of
North Augusta, South Carolina, in meeting duly assembled and by the authority thereof:
1. That R&R Tree Service shall be awarded a contract for tree cutting, debris removal,
and disposal for the City of North Augusta’s Greeneway, Parks, and Greenspaces at a
total cost not to exceed $1,000,000.00
2. That the City Administrator is specifically authorized to make any additions and
amendments to the Contract as necessary to ensure and expedite an orderly removal
of storm debris throughout the City.
3. Funding for payments pursuant to these contracts will be from the General Fund.
4. All reimbursement received from FEMA or any other source related to such contract
would be deposited into the General Fund.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ______ DAY
OF OCTOBER, 2024.
Briton S. Williams, Mayor
ATTEST:
Jamie Paul, City Clerk
ATTACHMENT #4 Page 2 of 2