RES 2021-06 Adopted RESOLUTION NO. 2021-06
AUTHORIZING THE CITY OF NORTH AUGUSTA
TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH THE LOWER
SAVANNAH COUNCIL OF GOVERNMENTS
TO PERFORM PLANNING SERVICES
FOR THE 2021 COMPREHENSIVE PLAN FIVE-YEAR UPDATE
WHEREAS, the City Council recognizes the importance of planning for the
future growth and development of the City of North Augusta; and
WHEREAS, on August 7, 2017, the Mayor and City Council adopted the 2017
City of North Augusta Comprehensive Plan pursuant to the Comprehensive Planning Enabling
Act of 1994 as recommended by the North Augusta Planning Commission; and
WHEREAS, pursuant to Section 6- 29- 510( e) of said act, the Comprehensive
Plan should be reviewed, not less than every five (5) years, to determine whether changes in
the amount, kind or direction of development of the area or other reasons make it desirable to
make additions or amendments to the Plan.The Comprehensive Plan,including all elements of
it, must be updated every ten(10)years; and,
WHEREAS, the City Council previously approved funds for a capital projects
request in 2020 for a planning consultant to assist in the development of a five year
comprehensive plan update; and
WHEREAS, the City of North Augusta desires to retain the services of the
Lower Savannah Council of Governments to provide services related to the evaluation and
update of the 2017 City of North Augusta Comprehensive Plan; and
WHEREAS, the Lower Savannah Council of Governments is able to provide
this update as qualified professionals and it is in the best interest of the City to use an
intergovernmental agreement with the Lower Savannah Council of Government to complete
this update; and
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of North Augusta, South Carolina,in meeting duly assembled and by the authority thereof
that the City is authorized to enter into.professional services contract with the Lower Savannah
Council of Government to provide comprehensive plan update services.
BE IT FURTHER RESOLVED that the City Administrator is authorized to
execute such documents as necessary to enter into said contract for an amount not to exceed
$25,000, paid from existing Capital Project Funds.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ISt
DAY OF March . 2021.
&t4 � —
Robert A. Pettit, Mayor
ATTEST:
Sharon Lamar
City Clerk
rnd"'ll", • •
LOWERS_ �AH7
Council of Gnrrernmenh
AGREEMENT
TO PREPARE 5-YEAR Review UPDATE OF THE COMPREHENSIVE PLAN for the
CITY of North Augusta, SOUTH CAROLINA
THIS AGREEMENT, entered into this day of , 2021, by and between the City of North
Augusta, (hereinafter called the "CITY"), and the Lower Savannah Council of Governments, (hereinafter
called the"CONTRACTOR");
WHEREAS, in 1994 the South Carolina General Assembly passed the"South Carolina Local Government
Comprehensive Planning Enabling AcV S.C. Code Section 6-29-310 through 6-29-1200,and
WHEREAS, all counties and municipalities with planning programs must make their plans and ordinances
conform with the provisions of the 1994 Act, and
WHEREAS,the 1994 Act retained the comprehensive plan as the essential first step of the planning process,
and
WHEREAS,the 1994 Act,Article 1, Section 6-29-340, states that it is the function and duty of the Planning
Commission to undertake a continuing planning program for the physical, social and economic
growth, development, and redevelopment of the area within its jurisdiction, and
WHEREAS, said plans and programs must be designed to promote public health, safety, morals,
convenience, prosperity, or the general welfare as well as the efficiency and economy of its area of
jurisdiction, and
WHEREAS, the specific planning elements of said plans and programs must be based upon careful and
comprehensive surveys and studies of existing conditions and probable future development and
include recommended means of implementation, and
WHEREAS, Article 1, Section 6-29-340 further states that in the discharge of its responsibilities, the
Planning Commission has the power and duty to prepare and periodically revise plans and programs
for the development and redevelopment of its area as provided in the 1994 Act.
WHEREAS,The City desires to engage the Contractor to render certain technical and professional services
hereafter described:
NOW THEREFORE, the parties hereto do mutually agree as follows:
Section I EMPLOYMENT OF CONTRACTOR
The CITY hereby engages the CONTRACTOR and the CONTRACTOR hereby agrees to the services
hereinafter set forth in connection with the terms, conditions, stipulations and general intent and Scope of
Services as set forth in this document.
City of North Augusta Comprehensive Plan 5 Year Review Agreement Page t of 6
rin^ 0 •
LOWERS_ J�A_ ;U7
Cou nci!of Gwcrnm:nte
Section II SCOPE OF SERVICES
The CONTRACTOR will provide general planning assistance to the CITY related to the review and
revisions of the City's Comprehensive Plan in keeping with requirements of the South Carolina Code Title
6, Chapter 29, South Carolina Local Government Comprehensive Planning Enabling Act of 1994.
Specifically,the CONTRACTOR will:
Review,with City Council, the planning commission and staff to determine potential changes in
the 2017 North Augusta Comprehensive Plan, in the amount,kind,or direction of the
development of the area or other reasons that would be desirable to make additions or
amendments to the plan.
The CONTRACTOR will conduct a review of the Comprehensive Plan Elements as set forth below
and as prescribed by the requirements of the "South Carolina Local Government
Comprehensive Planning Enabling Act of 1994."
1. Review of the Comprehensive Plan elements will include the following nine elements, as they
pertain to the 2017 North August Comprehensive Plan.
1. Population
2. Economic
3. Natural Resources
4. Historic and Cultural
5. Community Facilities
6. Housing
7. Transportation
8. Priority Investment Area
9. Land Use
2. Specifically,the CONTRACTOR will work with the City Council, the planning commission and
staff to:
I. Review the elements with a focus on land use and development changes;
2. Review the elements for significant changes and provide updates;
3. Review Implementation Strategies and Timeframes.
4. Develop and prepare a draft of 2021 Review Supplemental to the Comprehensive Plan.
City of North Augusta Comprehensive Plan 5 Year Review Agreement Page 2 of 6
LOWER 5 • •
Council of Gwnrmm�h
3. EXTRA SCOPE
The CITY may discover during development of deliverables a need for additional services
beyond the specified scope of work of this agreement. It is agreed and understood by both
parties to this agreement that when the CITY requires additional services not included in the
original AGREEMENT the CONTRACTOR will request an AMENDMENT to this agreement.
The AMENDMENT will specify the additional scope of work, associated cost and any additions
to the timeline.
It is agreed and understood by the parties to this agreement that the CONTRACTOR will request
an AMENDMENT to this AGREEMENT when the timeline has exceeded the original duration
due to circumstances beyond the CONTRACTORS control (e.g. City not responding in a timely
manner, delays in forming Planning Commission,Planning Commission not meeting on a
regular bases, etc.). Additional time and cost will be requested at a rate not less than the current
rate of$60 per hour.
Any AMENDMENT must be in writing, agreed upon and signed by the legal authorizing
authority of both parties.
Section III PERFORMANCE AND COMPENSATION
All final documents, maps and related services shall be completed within eight (8) months of the date of
execution of this agreement unless otherwise mutually agreed by both parties, and with the understanding
that work will commence no earlier than
For preparation of the documents and related services included in the Scope of Services listed in this
agreement, the CITY agrees to pay the CONTRACTOR an amount not to exceed $25,000. The payment
schedule is as follows:
An initial payment in the amount of$10,000 upon execution of the agreement.
A payment in the amount of$10,000 for the completion of work through the fourth (4) month after the
date of the signed agreement.
A final payment in an amount not to exceed $15,000 upon completion of the final presentation to the
planning commission for a recommendation and, if needed, a public hearing/first reading presentation to
Council.
This would also include delivery of seven (7) hard copies of the 2021 Review Supplemental to the 2017
Comprehensive Plan as well as any updated maps developed from the process. It is further agreed and
understood by the parties to this agreement that the CONTRACTOR will not request payment of any
amount in excess of the actual cost incurred in performance of the services set forth in this contract should
actual cost be less than the contract amount nor shall the CONTRACTOR request payment in excess of
City of North Augusta Comprehensive Plan 5 Year Review Agreement Page 3 of 6
LOWER SAVANNAH • •
Council of Gom:rnments
the agreed contract amount should actual cost exceed the total contract amount set forth herein.
It is agreed and understood by the parties to this agreement that the CONTRACTOR and/or CITY may
request an AMENDMENT to this AGREEMENT in accordance to Section II item 3 Extra Scope.
City of North Augusta Comprehensive Plan 5 Year Review Agreement Page 4 of 6
LOWER 5� • •
Council aF Gov::rnments
City of North Augusta Comprehensive
Plan 5-Year Review Updates COST HOURS a/o
COMPREHENSIVE PLAN (Elements) : $13,335.00 200 54
Population
Economic
Natural Resources
Historic and Cultural
Community Facilities
Housing
Transportation
Priority Investment Area
Land Use
MAPS: (GIS support staff, travel and mapping
materials)Potential Updates to existing maps $6,665.00 100 26
Transportation Map
Water and Sewer Infrastructure Map
Current Land Use Map
Future Land Use Map
Priority Investment Area Map
ADMINISTRATION: (time, travel, printing
and materials) S5,000.00 75 20
Meet with City Council (2) (as needed, not
to exceed 2 meetings)
Attend PC meetings (As needed not to exceed
4 meetings. Additional meetings will result in
additional cost at$60 per hour, may require
prep time and travel)
Coordinate and facilitate public hearing
(one (1) required)
Final editing of documents(not to exceed 2
times and must be within agreement
timeframe)
Printing of 7final copies and submit I digital
to administrator and I digital PC chair.
PROJECT Totals: S25,000.00 1 100% ji
City of North Augusta Comprehensive Plan 5 Year Review Agreement Page 5 of 6
LOWERS • •
Council of Gor.:rn m-,nts
Section IV TERMINATION FOR CONVENIENCE CLAUSE
This Agreement may be terminated by either party at any time for any reason by giving the other party at least a
thirty (30) days advance notice in writing. if the contract is terminated by the CITY as provided herein, the
CONTRACTOR will be paid for the work completed as of the date of termination.
IN WITNESS WHEREOF,the parties hereto have executed this agreement the
day of 2021.
ATTEST:
UNIT OF GOVERNMENT
CONTRACTOR
Signature
Signature
William Molnar,PhD. Name
Name
City Administrator
Executive Director Title
Title
Witness
Witness
Signature
Signature
Name
Name
Title
Title
City of North Augusta Comprehensive Plan 5 Year Review Agreement Page 6 of 6