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122120 Virtual Council Mtg Mins Adopted North Augusta south Carolina's l�iuci front MINUTES OF DECEM13ER 21, 2020 Robert A. Pettit, Mayor J. Robert Brooks, Councilmember Pat C. Carpenter, Councilmember Fletcher L. Dickert, Councilmember David W McGhee, Councilmember Eric H. Presnell, Councilmember Kevin W. Toole, Councilmember • ORDER OF BUSINESS VIRTUAL REGULAR MEETING The regular meeting of the City Council of the City of North Augusta of December 21,2020 having been duly publicized was called to order by Mayor Pettit at 7:04 p.m. and streamed online for public viewing at the City Facebook page: "City of North Augusta—Public Information"and City YouTube page: "City of North Augusta Public Information" then adjourned at 7:34 p.m. Per Section 30-4-80,(e)notice of the meeting by email was sent out to the current maintained"Agenda Mailout" list consisting of news media outlets and individuals or companies requesting notification. Notice of the meeting was also posted on the outside doors of the Municipal Center, the main bulletin board of the Municipal Center located on the first floor, and the City of North Augusta website. Mayor Pettit read the Christmas Story from Luke 2:1-20 and led the Pledge of Allegiance. Members present were Mayor Pettit, Councilmembers Brooks, Carpenter, Dickert, McGhee, Presnell, and Toole. Also in attendance were James S. Clifford, City Administrator; Rachelle Moody, Assistant City • Administrator; Kelly F. Zier, City Attorney; Cammie Hayes, Director of Finance and General 1 • Services;John Thomas,Director of Public Safety;Tom Zeaser,Director of Engineering and Public Works; Libby Hodges, Director of Planning and Development; J.D. McCauley, Manager of Human Resources; Ricky Jones, Manager of Information Technology and Sharon Lamar, City Clerk. The minutes of the Virtual Study Session and Regular Council meeting of December 7,2020 were approved by general consent. ITEM 5. PERSONNEL: Employee of the Quarter— October, November, and December 2020—George Blakely Mayor Pettit recognized the Employee of the Quarter for October-December 2020, George Blakely,Codes Compliance Officer with the Department of Finance and General Services. George began working with the City of North Augusta in July,2017 as a Grounds Worker II with Property Maintenance. In November 2019, George transferred to the Finance Department as the department's first Codes Compliance Officer with his primary duties focused on business license compliance. George has done an excellent job taking the vision for the newly created position and executing it in a very professional manner while generating additional revenue to the City's general fund. George has worked diligently to create best practices and procedures for the position through • collaboration with other code compliance officials at the City and surrounding areas. George has done outstanding work in beginning to establish relationships with our local business owners and others conducting business inside City limits. George has been very successful in licensing previously unlicensed businesses through focusing on licensing compliance versus enforcement tactics. George possesses many ideal qualities for his role as Codes Compliance Officer including being very detail oriented and meticulous with his work. He is always willing to lend a hand no matter the task: whether it be sanitizing the department and public lobby with the fogging machine and other cleaning supplies; assisting the Planning Department with codes compliance matters; or assisting with emergencies in the municipal building while waiting for first responders to arrive. George conducts himself in an exemplary manner and receives positive outcomes when faced with difficult situations that arise.He is a valuable asset to the Finance Department and City of North Augusta. Mr. Blakely was awarded a plaque and monetary prize of$50 on December 18, 2020 ITEM 6. PERSONNEL: Employee of the Year for 2020—Andi Hogg Mayor Pettit recognized the City's Employee of the Year for 2020 who began her employment with the City of North Augusta on May 2, 2018 as a dispatcher. She excelled as a dispatcher displaying her skills as a great communicator and decision maker. • 2 • Andi made the decision to become a Public Safety officer in 2019 because she wanted to be able to provide hands on help and see things from start to finish instead of just being the calm voice on the phone. Andi has exemplified herself as a Public Safety officer by producing quality cases, being a dependable shift member, and treating the public with dignity and respect. She also offers a different perspective to the public by being a woman in law enforcement in a male dominated profession. She is described as top notch, very calm, cool, and collective. Andi has also distinguished herself as a firefighter by completing multiple rigorous firefighter certifications and she serves as a volunteer on the Long Branch Fire Department on her days off. Andi's goal is to continue helping people as a Public Safety Officer,developing her skills through advanced training, and eventually be assigned to the Investigations Division. Andi Hogg is a tremendous asset to the Department of Public Safety and the City of North Augusta workforce. She was awarded a plaque and monetary prize of$100 on December 28, 2020. ITEM 7. CITY COUNCIL: City of North Augusta City Council Meeting Schedule and Notice January 2021 through December 2021 Pursuant to the South Carolina Code of Laws §30-4-80(a),notice was given to the members of the North Augusta City Council and to the general public that the North Augusta City Council will hold meetings open to the public on the dates and times January 2021 through December 2021 set • forth in the Meeting Schedule and Notice. This schedule will be published in the North Augusta Star newspaper, posted on the City's website, and pinned to the main bulletin board on the first floor of the Municipal Center. Council approved the calendar by general consent. Please see a copy of the calendar below: City of North Augusta City Council. Meeting Schedule and Notice January 2021 through December 2021 Pursuant to the South Carolina Code of Laws§30-4-80(a), notice is hereby given to the members ofthe North Augusta City Council and to the general public that the North Augusta City Council will hold meetings open to the public on the following dates and times. A copy of the agenda for each meeting will be available at least 24 hours in advance in the City Clerk's Ogice, at 100 Georgia Avenue,North Augusta, South Carolina. A notice of each meeting will sent by email to the current maintained"Agenda Mail Out"list consisting of news media outlets and individuals or companies requesting notification. Notice of the meetings will also be posted by the outside doors of the Municipal Center, on the main bulletin board located on the first floor of the Municipal Center, and on the website at A%%N% northaugusta.net'covemment council-meetings-agendas For questions orfurther information, please contact the City Clerk at(803)441-4202 or email to slanrar a northangustanet. Unless otherwise noted, the meetings listed below are to be held the first and third Mondays of each month on the third floor of the Municipal Center at 100 Georgia Avenue,North Augusta, South Carolina. January 2021 • 04 Study Session at 6 pm and Regular Council Meeting at 7 pm 18 (No meetings will be held in observance of the Martin Luther King, Jr. Day Holiday) 3 • February 2021 01 Study Session at 6 pm and Regular Council Meeting at 7 pm 15 (No meetings will be held in observance of the President's Day Holiday) March 2021 01 Study Session at 6 pm and Regular Council Meeting at 7 pm 15 Study Session at 6 pm and Regular Council Meeting at 7 pm 25-26 ENVISION Leadership Retreat April 2021 05 Study Session at 6 pm and Regular Council Meeting at 7 pm 19 Study Session at 6 pm and Regular Council Meeting at 7 pm May 2021 03 Study Session at 6 pm and Regular Council Meeting at 7 pm 17 Study Session at 6 pm and Regular Council Meeting at 7 pm June 2021 07 Study Session at 6 pm and Regular Council Meeting at 7 pm 21 Study Session at 6 pm and Regular Council Meeting at 7 pm • July 2021 OS (No meetings will be held inobservance of the Independence Day Holiday) 19 Study Session at 6 pm and Regular Council Meeting at 7 pm August 2021 02 Study Session at 6 pm and Regular Council Meeting at 7 pm 16 Study Session at 6 pm and Regular Council Meeting at 7 pm September 2021 06 (No meetings will be held in observance of the Labor Day Holiday) 20 Study Session at 6 pm and Regular Council Meeting at 7 pm October 2021 04 Study Session at 6 pm and Regular Council Meeting at 7 pm 18 Study Session at 6 pm and Regular Council Meeting at 7 pm November 2021 01 Study Session at 6 pm and Regular Council Meeting at 7 pm 15 Study Session at 6 pm and Regular Council Meeting at 7 pm December 2021 06 Study Session at 6 pm and Regular Council Meeting at 7 pm 20 Study Session at 6 pm and Regular Council Meeting at 7 pm • 4 • Please note:Meeting dates and times are subject to change. Special Called Meeting notices will be given in the same manner as regular meetings. To verb meeting dates and times, contact the City Clerk's Office at(803)441- 4202 or visit www.northau--uita.net'�,overnmenNcouncil-mectinns-aecndas ITEM 8. ANNEXATION: Ordinance No. 2020-36—To Change the Corporate Limits of the City of North Augusta by Accepting the Petition Requesting Annexation by the City of North Augusta and Annexing f0.23 Acres of Parcel 005-10-05-016,Fronting on Mayfield Drive and Owned by the City of North Augusta; Ordinance—First Reading On the motion of Councilmember Carpenter, second of Councilmember Brooks, Council considered an ordinance on first reading to change the corporate limits of the City of North Augusta by accepting the petition requesting annexation by the City and annexing t0.23 acres of parcel 005-10-05-016 fronting on Mayfield Drive and owned by the City. There were no comments from citizens. Councilmember Dickert thanked North Augusta Forward and City staff for the collaborative effort to help this come to pass. The resolution was adopted with a 7-0 vote. Please see the copy of the proposed ordinance below: ORDINANCE NO. 2020-36 TO CHANGE THE CORPORATE LIMITS OF THE CITY OF NORTH AUGUSTA BY ACCEPTING THE PETITION REQUESTING ANNEXATION BY THE CITY OF NORTH AUGUSTA AND • ANNEXING f 0.23 ACRES OF PARCEL 005-10-05-016, FRONTING ON MAYFIELD DRIVE AND OWNED BY THE CITY OF NORTH AUGUSTA WHEREAS, Section 5-3-150(3)of the Code of Laws of the State of South Carolina provides that: "Notwithstanding the provisions of subsections (1)and(2) of this section, any area or property which is contiguous to a municipality may be annexed to the municipality by filing with the municipal governing body a petition signed by all persons owning real estate in the area requesting annexation. Upon the agreement of the governing body to accept the petition and annex the area, and the enactment of an ordinance declaring the area annexed to the municipality, the annexation is complete"; and WHEREAS, the Mayor and City Council of the City of North Augusta, have approved a resolution authorizing the City Administrator to execute any documents necessary to request annexation of the property and determined that such Petition should be accepted and the property annexed into the City; and WHEREAS,the zoning classification recommended for the properties proposed for annexation has been reviewed for consistency with the Future Land Use Classification of the properties as specified in the Land Use Element of the North Augusta 2017 Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the • City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof that: 5 • I. The Petition is accepted and the following described property shall be annexed into the City of North Augusta: All those certain pieces, parcels or tracts of land with the improvements thereon, situate, lying and being in the County of Aiken, State of South Carolina, being a portion of the Old Central of Georgia/Norfolk Southern Railroad right-of-way, being shown and designated as LOTS FORTY-TWO (42) AND FORTY-THREE (43) on a plat of said right-of-way prepared by William H. McKie, 1111, RLS, dated June 16, 1989, recorded in the Office of the RMC for Aiken County, South Carolina in Plat Book 22 at pages 106-108. Said property is further shown on an individual plat prepared by William 11. McKie, III, RLS, dated September 30, 1993,recorded in Misc. Book 727 at page 187. Reference is hereby made to said plats for a more complete and accurate description as to the metes, bounds and exact location of the within conveyed property, including all adjacent right-of-way. Tax Map &Parcel No.: 005-10-05-016 The property to be annexed is also shown on a map identified as "Exhibit A"titled "Map of Property Sought to be Annexed to the City of North Augusta" dated October 28,2020 and prepared by the City of North Augusta. • II. The zoning classification shall be P, Public Use, as shown on a map identified as "Exhibit B"titled"Zoning of Property Sought to be Annexed to the City of North Augusta" dated October 28, 2020, and prepared by the City of North Augusta. III. All Ordinances or parts of Ordinances in conflict herewith are,to the extent of such conflict, hereby repealed. IV. This Ordinance shall become effective immediately upon its adoption on second and final reading. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF 2021. ITEM 9. PERSONNEL: Resolution No. 2020-57 — To Approve the Proposed City Personnel Policy Manual On the motion of Mayor Pettit, second of Councilmember Presnell, Council considered a resolution to approve the proposed City Personnel Policy Manual. There were no comments from citizens. Councilmember Dickert stated he would not support the resolution since it added two • additional holidays for City staff. Councilmember Presnell added he was"on the fence",but would vote in support of the resolution. The resolution was adopted with the vote of 6-1. Mayor Pettit 6 • and Councilmembers Brooks, Carpenter, McGhee, Presnell and Toole for the resolution. Councilmember Dickert voted against the resolution. Please see the copy of the resolution below: RESOLUTION NO. 2020-57 TO APPROVE THE PROPOSED CITY PERSONNEL POLICY MANUAL WHEREAS, The City Council, from time to time,reviews and adopts policies and procedures to assist in the efficient utilization of scarce City resources and uniform application of requirements and benefits to City employees; and WHEREAS,The City Council wishes to keep policies and procedures current and in doing so must periodically amend said policies and procedures for the purpose of reflecting current laws and/or circumstances; and WHEREAS,The City Council has reviewed the Proposed Personnel Policy Manual (Exhibit A) and believes it's approval to be in the best interest of the City of North Augusta and its employees. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council for the City of North Augusta, in meeting duly assembled and by the authority thereof that the Current • Personnel Policies and Procedures Manual be revoked effective December 31, 2020 and replaced with the Proposed Personnel Policy Manual effective January 1,2021. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS THE _ DAY OF ,2020. ITEM 10. FINANCE: Resolution No.2020-58—A Resolution Approving a Reprioritized Funding List for Capital Project Sales Tax III (CPST III) On the motion of Councilmember Presnell, second of Councilmember Carpenter, Council agreed to consider a resolution to approve a reprioritized funding list for Capital Project Sales Tax III (CPST III). There were no comments from citizens or Council. The resolution was adopted with a 7-0 unanimous vote. Please see the copy of the proposed resolution below: RESOLUTION NO. 2020-58 A RESOLUTION APPROVING A REPRIORTTIZED FUNDING LIST FOR CAPITAL PROJECT SALES TAX III (CPST III) • 7 • WHEREAS,a referendum on the third reimposition of the Capital Project Sales Tax in Aiken County was held on November 2, 2010 and resulted in the voters' approval of the ballot on reimposition of the tax and the Aiken County Council declared the results of the Referendum in Resolution Number 10-08-15 approved by Council on August 10, 2010; WHEREAS,the City of North Augusta included 12 projects totaling$23,575,000 in funding in the referendum which were approved by voters; and WHEREAS, the City of North Augusta has elected to prioritize certain projects in order of performance and reallocate funding among certain projects; and WHEREAS,the City of North Augusta City Council is required to approve all reprioritization of projects and funding. NOW THEREFORE,BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina,in meeting duly assembled and by the authority thereof that the City of North Augusta projects and funding allocations are hereby prioritized as listed on the attached Exhibit A. DONE, RATIFIED,AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF DECEMBER, 2020. • ITEM 11. PUBLIC SAFETY: Resolution No. 2020-59—A Resolution Authorizing the Acceptance of the Low Bid of SD Clifton Construction,Inc.for the Construction of North Augusta Department of Public Safety Station I. On the motion of Mayor Pettit, second of Councilmember Dickert, Council agreed to consider a resolution to authorize the acceptance of the low bid of SD Clifton Construction, Inc. for the construction of North Augusta Department of Public Safety State I. There were no comments from citizens. Councilmember Dickert commended staff for including about twenty modifications to the state design that were requested by citizens. Other Councilmember shared their eagerness to see the project started. The resolution was adopted with a 7-0 unanimous vote. Please see the copy of the proposed resolution below: RESOLUTION NO. 2020-59 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE LOW BID OF SD CLIFTON CONSTRUCTION. INC. FOR THE CONSTRUCTION OF NORTH AUGUSTA DEPARTMENT OF PUBLIC SAFETY STATION I. WHEREAS,the City has determined,that it is in the City's best interest to construct a facility known as North Augusta Department of Public Safety Station I, such facility to be constructed on Martintown Road; and WHEREAS,the City in accordance with its procurement code,sought bids for such • project; and 8 • WHEREAS,the lowest complying bid received for the work identified was by SD Clifton Construction,Inc. with a total base bid of$3,361,000.00; and WHEREAS, the Mayor and City Council has determined that it is in the best interest of the City that the City move forward with such project by accepting the base bid of SD Clifton Construction, Inc. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that the City enter into a contractual arrangement with SD Clifton Construction, Inc. to construct the facility as above described, with such specific contractual documents to be reviewed by the City Attorney,with the contractual price being$3,361,000.00; and BE IT FURTHER RESOLVED that the City Administrator is hereby authorized to take such steps as necessary to complete this contractual arrangement to include the execution of the contract and any other related documents; and BE IT FURTHER RESOLVED that the total remaining project funds needed through completion of Station I (design work; material testing; construction; project support; furniture, fixtures and equipment; and contingency) is $3,800,000 and the funds for such project will come from the Sales Tax III Fund(3,525,975) and the Capital Projects Fund (274,025). • DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF DECEMBER, 2020. ITEM 12. ADMINISTRATIVE REPORTS: City Administrator, Jim Clifford,praised the City's Public Services Department, specifically the Utilities staff,for their response to this week's water main at Five Notch Road and Pisgah Road. When he visited the site and observed the crews standing in water and steadily working in 40 degree weather, Mr. Clifford noted the great morale and work ethic of all those at work. Assistant City Administrator,Rachelle Moody, reminded Council and citizens the Service Awards Presentation on Friday, December 181h was live-streamed on social media. The City recognized the Employee of the Quarter,the Employee of the Year, and many others with milestone years of service. She encouraged everyone to look for that video honoring our great City employees. ITEM 13. PRESENTATIONS(COMMUNICATIONS/RECOGNITION OF VISITORS: A. Citizen Comments: There were no comments from citizens. • 9 • B. Council Comments: Councilmembers wished everyone a"Merry Christmas and Happy New Year." There being no further business, Council adjourned at 7:34 p.m. ROVED HIS �DAY OF Respectfully submitted, 2021. 1 , J Sharon Lamar Robert A. Pettit City Clerk Mayor • • 10