120720 Study Session Memo Administration Department
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Interoffice Memorandum
TO: Mayor and City Council
FROM: Jim Clifford, City Administrator
DATE: December 4,2020
SUBJECT: Study Session Date of Monday-December 7-2020
A study session of the North Augusta City Council has been scheduled for Monday,December 7,2020,
at 6:00 p.m.in the Municipal Center 3`a Floor located at 100 Georgia Avenue.
The following is among the topics for discussion and review:
ITEM I. CITY COUNCIL AGENDA: Items on the December 7,2020 Council Aeenda-
Council Discussion
At this time,any questions related to the agenda scheduled for tonight's meeting may be discussed.
ITEM 2. HUMAN RESOURCES: City of North Augusta Personnel Policies and Procedures
Manual Revision-Council Discussion
J.D.McCauley, Manager of Human Resources,will discuss with Council the proposed revisions to the
City of North Augusta Personnel Policies and Procedures Manual.
Please see ATTAC14MENT#2 for a Human Resources Department Memorandum.
ITEM 3. LEGAL: Executive Session—Request of the City Administrator
In compliance with Section 304-70(a)(2)the City Administrator requested an executive session for the
purpose of
(2)Discussion ofnegotiations incident to proposed contractual arrangements and proposed sale or
purchase ofproperty, the receipt of legal advice where the legal advice relates to apending,
threatened, or potential claim or other matters covered by the attorney-client privilege, settlement of
legal claims, or the position ofthe public agency in other adversary situations involving the assertion
against the agency of a claim
Discussion will be related to the Master Development Agreement of March 15,2017
related to the Ballpark Village
Upon returning to open session,council will not take action on matters discussed in Executive Session.
ATTACHMENT #2
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HUMAN RESOURCES DEPARTMENT MEMORANDUM
To: Mayor and Council
From: J.D. McCauley, Manager of Human Resources
Date: December 7, 2020
Subject City of North Augusta Personnel Policy Revisions
1 have enclosed for your review a proposed revision of the North Augusta Personnel
Policy Manual. My intent is for this to be a living document to allow for the City of
North Augusta to be agile in order to keep up with the capricious nature of issues that
impact our workplace and workforce.
This proposed revision has been externally reviewed by Senior HR Consultant Shellie
Haroski, SPHR, SHRM-SCP,RCC of FGP HR Consulting, the Municipal Association of
South Carolina's Municipal Human Resources Association labor attorney specifically
retained for personnel handbook review Kevin Sturm of Sturm & Cont, P.A., and
Certified Employment and Labor Law Specialist Linda Pearce Edwards of Gignilliant,
Savitz, & Bettis, LLP.
The City Administrator, Assistant City Administrator, City Attorney,Directors, and
Managers have also performed an internal review of this proposed manual.
For comparison I have also enclosed a copy of the current Personnel Policies &
Procedures Manual. Although I have not provided an exhaustive list of all policies
reviewed and brought up to best practice standards, I have provided a summary of
notable changes below:
• Added an anti-harassment policy
• Added donated medical leave policy
• Added Presidents Day&Veterans Day as City observed Holidays
• Added a remote work policy
• Added a social media policy
• Added a whistleblower policy
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• Defined how bereavement leave is accounted for
• Defined part-time employee benefits
• Defined separation of employment terms and conditions
• Removed Confederate Memorial Day Holiday, retained Personal Holiday
• Standardized tuition reimbursement program
• Standardized Holiday leave bank for shift workers
• Updated usage of sick leave eligibility to include for the caring for parents
• Updated appearance standards
• Updated drug & alcohol testing policy
• Updated travel& subsistence allowance policy to be in line with United States
General Services Administration
• Updated vacation accrual rates, payout maximum remains unchanged
• Updated workers compensation policy to be in line with the current provisions
as set forth by the South Carolina Workers Compensation Commission
Moving forward I would like to request both the revocation of the current North Augusta
Personnel Policy& Procedure Manual, and a resolution to approve the proposed North
Augusta Policy Manual be placed on the December 21, 2020 Council agenda.
Thank you for your time and consideration of this proposed revision.
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