ORD 2020-06 Adopted 0 0
ORDINANCE NO. 2020-06
AN ORDINANCE TO AMEND SECTION 2-38 AGENDA
WHEREAS,Section 2-38 of the City Code provides for matters related to the
preparation and publication of the Agenda for Council meetings; and,
WHEREAS, this Section was codified, at least as early as 1956 with some
minor revisions since then to establish its present form; and,
WHEREAS, prior to 2015 Stats Law did not require agendas for Council
Meetings but a 2015 Amendment to Section 30-4-80 of the Code of Laws for the State of South
Carolina now requires agendas; and,
WHEREAS, Mayor and City Council believe that it is appropriate to address
the matter at this time and revise this Ordinance concerning the preparation of agendas; and,
WHEREAS, the Mayor and City Council believe that the deletion of the
current Section 2-38 in its entirety and replacement of same with a revised version is appropriate.
NOW, THEREFORE,BE IT ORDAINED by the Mayor and City Council of
the City of North Augusta, South Carolina, in meeting duly assembled and by the authority
thereof, that:
I. Section 2-38,entitled AGENDA is hereby amended by deleting the entire
section as currently drawn and inserting in its place the following, so that
such Ordinance,when revised, would read as follows:
SECTION 2-38 AGENDA
(A)An agenda shall be prepared for all regularly scheduled or special
meetings of the City Council. Said agenda must be posted on a
bulletin board in a public accessible place at the office or meeting
place of the City Council and on the City Website,at least twenty-four
(24) hours prior to such meetings. Once such agenda for a regular,
called, special, or re-scheduled meeting is posted pursuant to this
Ordinance,no items may be added to the agenda without an additional
twenty-four (24) hours' notice to the public, which must be made in
the same manner as the original posting. After the meeting begins, an
item upon which action can be taken only may be added to the agenda
by 2/3 vote of the members present and voting; however, if the item
is one upon which final action can be taken at the meeting or if the
item is one in which there has not been and will not be an opportunity
for public comment with prior notice given in accordance with this
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Section, it only may be added to the agenda by 2/3 vote of the
members present and voting and upon a finding by the body that an
emergency or exigent circumstance exists, if the item is not added to
the agenda.
(B)The agenda shall be prepared by the City Clerk pursuant to direction
by the Mayor, City Administrator or Council as provided hereafter.
All reports, communications, Ordinances, resolutions, contract
documents, or other matters to be submitted to the Council shall be
delivered to the City Clerk. For regular Council meetings that are
currently scheduled on Mondays, the documents should be delivered
to the Clerk no later than 5:00 pm on the Wednesday prior to the
Monday meeting. Documents received after such time may be
included on the agenda if approved by the City Administrator.
Delivery of documentation for items to be placed on a special called
meeting would be on a time schedule as established by the City
Administrator.
(C)In order for an item to be placed on an agenda, either for a regular or
a special called meeting, authorization for placement on the agenda
would need to be made by the Mayor, City Administrator or any two
(2)Council Members. Such authorization would need to be in written
form. An e-mail authorization would be considered written.
(D)Upon receipt of materials and authorization for the preparation of the
agenda, the City Clerk shall immediately arrange a list of such matters
according to the order of business and furnish each member of the
Council,the Mayor, City Administrator and the City Attorney with a
copy thereof prior to the Council meeting. Such delivery should be as
far in advance of the meeting as time for preparation will permit.
(E)In the event that an item placed on the agenda is defeated by a formal
vote of Council,that same item may not be placed back on the agenda
as set forth in item"C" above for a period of six (6)months unless at
a subsequent Council Meeting, by a majority vote of the Council
members present and voting,it is directed that the item be placed back
on the agenda.
Il. All Ordinances or parts of Ordinances in conflict herewith or,to the extent
of such conflict,hereby repealed.
1II. This Ordinance shall become effective immediately upon its adoption on
third and final reading.
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DONE,RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF
THE{f�C TYOF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS ! DAY OF
' ,� 2020.
First Reading: 3•a •7°a0
Second Reading: �' i f,_P 0, ROB RT A.PETTIT,MAYOR
ATTEST:
SHARON LAMAR,CITY CLERK