021720 Study Session Mins North
Augustp\ ,/
South Carolina's Riuerfront
MINUTES OF FEBRUARY 17,2020
Robert A. Pettit, Mayor
J Robert Brooks, Councilmember
Pat C. Carpenter, Councilmember
Fletcher L. Dickert, Councilmember
David W. McGhee, Councilmember
Eric H Presnell, Councilmember
Kevin W Toole, Councilmember
ORDER OF BUSINESS
STUDY SESSION
The study session for the City Council meeting of the City of North Augusta of February 17,2020,
having been duly publicized, was called to order by Mayor Pettit at 6:00 p.m. in the Council
Conference room on the third floor of the Municipal Center and recessed at 6.59 p.m.to move into
Council Chambers for the City Council Regular Meeting. Following the Council meeting, Study
Session re-convened at 7:37 p.m.The Study Session/Executive Session concluded at 8:50 p.m.
Per Section 30-4-80(e) notice of the meetings by email was sent out to the current maintained
"Agenda Mailout" list consisting of news media outlets and individuals or companies requesting
notification. Notice of the meetings was also posted on the outside doors of the Municipal Center,
the main bulletin board of the Municipal Center located on the first floor, and the City of North
Augusta website.
Members present were Mayor Pettit, Councilmembers Carpenter,Dickert,McGhee,Presnell,and
Toole. Councilmember Brooks was absent.
Also in attendance were Rachelle Moody, Interim City Administrator; Kelly Zier, City Attorney;
Richard E. Meyer, Director of Parks, Recreation, and Tourism, Cammie T. Hayes, Director of
Finance and General Services; John C. Thomas, Director of Public Safety; Thomas C. Zeaser,
Director of Engineering and Public Works; James E. Sutton, Director of Public Services; Lillian
E. (Libby) Hodges, Director of Planning and Development; J.D. McCauley, Manager of Human
Resources; and Sharon Lamar,City Clerk. The members of the public and the media were also in
attendance.
Minutes of Study Session of February 17,2020
ITEM 1 CITY COUNCIL AGENDA: Items on the February 17, 2020 Council
AEenda-Council Discussion
Interim City Administrator, Rachelle Moody, led Council's discussion of the February 17, 2020
meeting agenda.
ITEM 2. FINANCE: MID Annual Assessment—Presentation to Council
Cammie Hayes,Director of Finance and General Services,presented to Council an explanation of
the Annual Assessment Report for the Ballpark Village Municipal Improvement District.
Please see ATTACHMENT#2 for a copy of her presentation.
ITEM 3. FINANCE: Capital proiect Sales Tax IV—Council Discussion
Rachelle Moody, Interim City Administrator, led Council in the process of adopting a prioritized
list with funding for CPST IV.
Please see ATTACHMENT#3 for a copy of the CPST IV priority schedule.
ITEM 4. ANNEXATION: Annexation Process Discussion—Council Discussion
After a brief introduction by Rachelle Moody, Interim City Administrator, of the current
annexation trends in the City of North Augusta, Kelly Zier, City Attorney, led Council in a
discussion of the process to move forward with unsigned Petitions for Annexation. Council
concluded that City Staff should continue to follow current procedures for annexing properties that
become contiguous to the corporate City Limits.
ITEM 5. MISSION AND VISION STATEMENTS: Council Discussion
Mayor Pettit and Rachelle Moody, Interim City Administrator, led Council in a discussion of
proposed Mission and Vision statements of the City of North Augusta. The statements are a
product of the 2019 ENVISION retreat. Councilmember Dickert suggested the statements be
edited to shorter more concise thoughts that would be easy to learn and remember.
See the proposed Mission and Vision statements below: -
l.)The mission statement: To provide the highest quality of customer service to
residents, businesses and visitors and encourage economic prosperity through investment
in infrastructure,public safety, and a diverse array of recreational programs. To achieve
this caliber ofservice, the city will tackle community issues with an open mind and
creative approach, utilizing technology and emphasizingfiscal responsibility.
2.)The vision statement: To be a premier communityproviding the highest quality of life
for residents of all ages, with sustainable economic growth, a distinctive aesthetic, and
Cbuilt on a foundation of hospitality and community values.
Mayor Pettit requested the statements be shared on the City website for citizen's comments.
Minutes of Study Session of February 17,2020
At 6:59 p.m. on motion of Councilmember Toole, second of Councilmember Presnell, Council
Oagreed to recess the Study Session to reconvene after the regular City Council meeting.
Council reconvened the Study Session for Executive Session at 7:37 p.m.
ITEM 6. LEGAL: Executive Session—Request of the Mayor
On motion of Councilmember McGhee, second of Councilmember Carpenter, Council agreed to
enter Executive Session to discuss a personnel matter. Rachelle Moody, Interim City
Administrator; Kelly Zier, City Attorney; John C. Thomas, Director of Public Safety; JD
McCauley, Manager of Human Resources; former City of North Augusta City Administrator,
Todd Glover; and Sharon Lamar,City Clerk; were also in attendance.
In compliance with Section 30-4-70 (a) (1) the Mayor requested an executive session for the
purpose of:
(1) Discussion of employment, appointment, compensation, promotion, demotion, discipline, or
release of an employee, a student, or a person regulated by a public body or the appointment of a
person to a public body;however, if an adversary hearing involving the employee or client is held,
the employee has the right to demand that the hearing be conducted publicly. Nothing contained
in this item shall prevent the public body, in its discretion, from deleting the names of the other
employees or clients whose records are submitted for use at the hearing.
Discussion is related to a personnel matter
COn motion of Councilmember Carpenter, second of Councilmember Toole, Council adjourned
the Executive Session at 8:50 p.m. Upon returning to open session, council did not take action
on matters discussed in Executive Session.
APPROVED THIS 2nd DAY OF Respectfully submitted,
MARC 0. 2
k/ ,� ` n
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Sharon Lamar p�
Robert A. Pettit,Mayor City Clerk
C
ATTACHMENT #2 2/17/2020
Municipal Improvement District
Annual Assessment Report and Amendment of the Assessment Roll for 20192020 Assessment Year
7NchpprAugusta
s<,,,mamm,aafa.7
nn
Ann7Revenue
ent Calculation- 1 st Step
• Calcnue Requirement and Compare to Annual
Ass
• irement=Debt Service Expenses(71F Obligation)+
Administrative Expenses—Other Available Funds—Other Ballpark Village Revenues
(Year 6)
• Annual Assessment=Projected 11F Revenues per Financing
IF Annual Revenue Requirement>Annual Assessment=Move to Second Step
IF Annual Assessment>Annual Revenue Requirement=Reduce Parcel Assessment Pro
Rata
* 2019-2020 Annual Revenue Requirement$2,342,147>Annual Assessment$1,591,277
=Move to Second Step
1
2/17/2020
7Annualayment Calculation- 2ndStep
of Tax Revenues to Annual Assessment
=Estimated Real Property Tax to be Collected
ssment=Projected TIF Revenues per Financing Model
IF Tax Revenues>Annual Assessment=Potential for Annual Payment for all Parcels
to be$0.
IF Annual Assessment>Tax Revenues=Move to Third Step
•2019-2020 Annual Assessment$1,591,277>Tax Revenues$489,361=Move to
Third Step
7Annualyment Calculation- 3rd Step
ual Parcel Credit and Subtract from Annual Parcel
or each Pazcel
l Credit=Parcel Real Property Tax to be Collected
• Annual Parcel Assessment=Parcel Projected TIF Revenues per Financing Model
IF Parcel Tax Revenue>Annual Parcel Assessment=Annual Parcel Credit equal to
Annual Parcel Assessment and$0 Annual Payment
IF Annual Parcel Assessment>Annual Parcel Credit=Net Difference Added to Parcel
Tax Biu as MID Fee
G
2
2/17/2020
7Annualment Calculation- 31d Step Example 1
02-003 Tract J Apartments
l Credit=Parcel Real Property Tax to be Collected
l Assessment=Parcel Projected TIF Revenues per Financing Model
IF Parcel Tax Revenue>Annual Parcel Assessment=Annual Parcel Credit equal to
Annual Parcel Assessment and$0 Annual Payment
'$412,679>$331,268=$0 Annual Payment
7Annualment Calculation- 31dStep Example 2
42-003 Tract K Senior Living
l Credit=Parcel Real Property Tax to be Collected
l Assessment=Parcel Projected TIF Revenues per Financing Model
IF Annual Parcel Assessment>Annual Parcel Credit=Net Difference Added to Parcel
Tax Bill as MID Fee
"$397,872>$17,579=$380,293 Added to Parcel Tax Bill as MID Fee
3
EXHIBIT A
CAPITAL PROJECTS SALES TAX IV PROJECTS
Funding
AllocalionPer Funding Allocation Revised Funding
Proposed Project
Referendum Changes Allocation
Priority
1 Headquarters Development 10,500,000 600,000 11,100,000
2 Software and Technology Enhancements for a Citizen Information Portal,Record Keeping& 575,000 - 575,000
Storage,Transaction Processin&Accounting and Financial Reporting
3 Gateways and Way0nding Enhancements(Highway 1 @ Martintown Road,East Buena Vista 1,250,000 - 1,250,000
@ Highway 1,Edge0eld Road IS Georgia Avenue,1-20 @ Martintown Road)
4 Martintown Road at US l Interchange Design and Improvements 2,000,000 - 2,000.000
5 Activities Center Improvements(walking track,workout room,chillers and boilers,IT connectivity) 200,000 - 200,000
6 Park Improvements(ballpark,fields and streetlighting,Creighton Park playground equipment) 1,500,000 - 1,500,000
T Community Center Upgrades(roof,lighting,flooring,AV equipment,paving) 150,000 - 150,000 D
8 Greenway Maintenance andConnectivity 650,000 - 65'000 =
9 Stormwater Infrastructure Improvements(see listing) 1,500,000 - 1,500,000 3
10 Downtown Greenaway connector 900,000 - 900,000 m
11 Street Resurfacing Progrem(see listing) 1,450,00 - 1,450,000
12 Road Reconstruction Program(see listing) 3,000,00 - 3,00'000
13 Wastewater Infrastructure Improvements(see listing) 3,500,000 3,500,000 W
14 Safety and Security Improvements for the Municipal Building 425,000 - 425,000
15 Finance Department Lobby improvements for Citizen Transactions 10'000 - 100,000
16 Downtown Pedestrian and Vehicular Traffic and Safety Enhancements(signage,medians,sidewalks) 300,000 - 300,000
17 Georgia Avenue Undergrounding Utilities 200,000 200,000
18 Fire Apparatus 1,00'000 (600,000) 400,000
19 New Savannah Bluff Lack&Dam 500,000 - 500,000
$ 30,200,000 $ - $ 30,700,000
75