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011419 Sp Called Council Mtg Backup Materials North RV) August South Carolina's Muerfront CITY COUNCIL SPECIAL CALLED MEETING AGENDA OF JANUARY 14, 2019 rth CITY OF NORTH AUGUSTA Au gssta Boum Caolmv's rtverJronr AGENDA: SPECIAL CALLED CITY COUNCIL MEETING January 14,2019—Municipal Center—100 Georgia Avenue,3rd Floor—7:00 P.M. CITIZEN COMMENTS: Citizens may speak to Mayor and City Council on each item listed on this agenda Mayor Pettit will call for yew comments prior to City Council discussing the matter. When speaking to Council,please step up to the microphone,give your full name and address,and direct your remarks to Mayor Pettit. CITIZEN ASSISTANCE:Individuals needing special assistance or sign interpreter to participate in the meeting,please notify the Administration Department 48 hours prior to the meeting. L CALL TO ORDER: 2. INVOCATION AND PLEDGE OF ALLEGIANCE: 3. ROLL CALL: UNFINISHED BUSINESS 4. PUBLIC SAFETY: Resolution No.2019-2—Authorizing the City to Enter into a Contractual Arrangement for the Purchase of a New Pumper for Public Safety from CPST II Funds A. Remove from Table B. Vote 5. ADJOURNMENT: Administration Department �v1 Au us it g South Carolina's Riuerfront Interoffice Memorandum TO: City Council FROM: Robert A.Pettit,Mayor DATE: January 11,2019 SUBJECT: Special Called Meeting of Monday,January 14, 2019 Pursuant to Section 2-37, entitled "Calling Special Meetings," of the Code of Laws of North Augusta, South Carolina, a Special Called Meeting is called for January 14. 2019 at 7:00 PM. in the Municipal Center Yd Floor Council Conference Room/Council Chambers located at 100 Georgia Avenue, North Augusta, South Carolina. The purpose of the Special Called Meeting shall be for Council to consider the following: ITEM 1. PUBLIC SAFETY: Resolution No.2019-2—Authorizing the City to Enter into a Contractual Arrangement for the Purchase of a New Pumper for Public Safety from CPST 11 Funds A resolution has been prepared for Council's consideration authorizing the City of North Augusta to enter into a contractual anangement for the purchase of a new pumper for Public Safety from CPST 11 Funds. A. Remove from Table B. Vote Please see ATTACHMENT for a copy of the proposed resolution 94amt7 Robert A. Pettit,Mayor RESOLUTION NO. 2019 - 2 AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A CONTRACTUAL ARRANGEMENT FOR THE PURCHASE OF A NEW PUMPER FOR PUBLIC SAFETY FROM CPST II FUNDS WHEREAS, the City considers public safety a paramount duty of local government; and WHEREAS, quality fire apparatus are an important asset to ensure proper fire protection; and WHEREAS, the Mayor and City Council has determined that it is in the best interest of the City that such vehicles be purchased, and that $500,000 of CPST II funds was recently prioritized by Council for such a purchase; and WHEREAS, bids for pumpers were solicited by Public Safety and one bid was received from Spartan Fire and Emergency for a total of$508,010 which includes equipment; and WHEREAS, a significant discount of$13,292 is offered if paid in full by January 31, 2019 would bring the total to $494,718; and WHEREAS, in response to only receiving one bid, staff has investigated historical city purchases and other purchases made by other jurisdictions and believes the bid to be a valid and competitive price. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that the City Administrator is hereby authorized to take such steps as necessary to complete this purchase to include the execution of the Purchase Agreement and any other documents necessary to complete the transaction. BE IT FURTHER RESOLVED that the funds for such purchase will come from the Capital Projects Sales Tax II Fund. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF JANUARY,2019. Robert A. Pettit, Mayor ATTEST: Sharon Lamar, City Clerk We held our sealed bid opening today December 27 @10.00m, for the loose equipment and apparatus. The following was the result of that and members in attendance. Lt. J. Johnson, Lt. K. Hayes,Capt. Luckey and Capt.Williams. On December 06, 2018 we notified three apparatus vendors about the specifications and bidding date.It was also posted on the City's wed site. The committee members were Lt.J.Johnson,Lt.K.Hayes,Sgt.A.Finery,Sgt.G.Eakins and myself. North Augusta Public Safety is accepting bids on a top mount pumper. I'm sorry to say that we're on a short timeline. We are trying to have the process complete by the end of year. I'm also on a tight budget and that's the reason for the loose equipment to have the individual prices so if we need to make some cuts. The station for the apparatus is also causing restraints for us so the pumper needs to be as close to 32' as possible. Exceptions shall be allowed if they are equal to or superior to that specified and provided they are listed and explained on a separate page. The Rev Group is responsible for three apparatus groups. (E-One,KME and Ferrara) 1. Rev Group-Safe Industries E-One. I spoke with Mr. Virgil Slagle the salesman for E-One and he told me they were in the business to sell firetrucks not bid them but, he did send the specs to his boss. I ask it they did not bid would he send me something in writing and he stated no. 2. Rev Group-Safe Industries KME and FES dealer. I spoke and met with John Sandifer about the process. He seemed very interested about the process but, we did not receive a bid from him. I have reach out to him but nothing. 3. Spartan Fire and Emergency salesman Jared Phillips. It was the only bid received. The Apparatus price $489,343.00 Loose equipment $18,167.00 Tax $500.00 Cost $508.010.00 *With the optional of 100%payment discount being available a saving of$13,292.00 Cost $508,010.00 Subtract $13,292.00 Total Cost$494.718.00 • Note.There will be a company cost increase of 3%on February 1,2019 • I'm requesting we use Spartan Fire as the winning bid.