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CITY COUNCIL
SPECIAL CALLED STUDY SESSION
AGENDA
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JANUARY 14, 2019
Administration Department
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Interoffice Memorandum
TO: City Council
FROM: Robert A. Pettit,Mayor
DATE: January 11,2019
SUBJECT: Special Called Study Session Meeting of Monday,January 14,2019
Pursuant to Section 2-37, entitled "Calling Special Meetings," of the Code of Laws of North
Augusta, South Carolina, a Special Called Study Session Meeting of City Council is called for Monday,
Januory 14. 2019 at 6:00 P.M. in the Municipal Center 3`^ Floor Council Conference Room/Council
Chambers located at 100 Georgia Avenue,North Augusta, South Carolina.
The purpose of the special called study session meeting shall be for Council to consider the
following:
ITEM 1. PUBLIC SAFETY: Resolution No.2019.2—Authorizing the ON to Enter into a
Contractual Arrangement for the Purchase of a New Pumper for
Public Safety from CPST 11 Funds
Council will continue its January 7,2019 discussion of the purchase of a new pumper for Public
Safety from CPST 11 Funds.
ITEM 2. DISCUSSION REGARDING THE LOCATION FOR THE NEW FIRE STATION AND PUBLIC
SAFETY HEADQUARTERS
Obert A.Pettit, Mayor
RESOLUTION NO. 2019-2
AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A CONTRACTUAL
ARRANGEMENT FOR THE PURCHASE OF A NEW PUMPER FOR PUBLIC SAFETY FROM
CPST H FUNDS
WHEREAS,the City considers public safety a paramount duty of local government;
and
WHEREAS, quality fire apparatus are an important assest to ensure proper fire
protection;and
WHEREAS,the Mayor and City Council has determined that it is in the best interest
of the Citythat such vehicles be purchased,and that$500,000 of CPST U funds was recently prioritized
by Council for such a purchase;and
WHEREAS, bids for pumpers were solicited by Public Safety and one bid was
received from Spartan Fire and Emergency for a total of$508,010 which includes equipment; and
WHEREAS,a significant discount of$13,292 is offered if paid in full by January 31,
2019 would bring the total to$494,718;and
WHEREAS, in response to only receiving one bid, staff has investigated historical
city purchases and other purchases made by otherjurisdictions and believes the bid to be a valid and
competitive price.
NOW THEREFORE,BE IT RESOLVED by the Mayor and City Council of the City
of Nordr Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that the
City Administrator is hereby authorized to take such steps as necessary to complete this purchase to
include the execution of the Purchase Agreement and any other documents necessary to complete the
transaction.
BE IT FURTHER RESOLVED that the funds for such purchase will come from the
Capital Projects Sales Tax H Fund.
DONE,RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF
JANUARY,2019.
Robert A.Pettit,Mayor
ATTEST:
Sharon Lamar,City Clerk
We held our sealed bid opening today December 27 @10.00am, for the loose equipment and
apparatus. The following was the result of that and members in attendance. Lt. J. Johnson, Lt. K.
Hayes,Capt.Luckey and Capt. Williams.
On December 06, 2018 we notified three apparatus vendors about the specifications and
bidding date.It was also posted on the City's wed site.
The committee members were Lt.J.Johnson,Lt.K.Hayes,Sgt.A.Finery,Sgt.G.Eakins and
myself.
North Augusta Public Safety is accepting bids on a top mount pumper. I'm sorry to say that we're on
a short timeline. We are trying to have the process complete by the end of year. I'm also on a tight
budget and that's the reason for the loose equipment to have the individual prices so if we need to
make some cuts. The station for the apparatus is also causing restraints for us so the pumper needs to
be as close to 32' as possible. Exceptions shall be allowed if they are equal to or superior to that
specified and provided they are listed and explained on a separate page.
The Rev Group is responsible for three apparatus groups. (E-One,KME and Ferrara)
1. Rev Group-Safe Industries E-One. I spoke with Mr.Virgil Slagle the salesman for E-One and he told
me they were in the business to sell firetrucks not bid them but,he did send the specs to his boss. 1 ask
it they did not bid would he send me something in writing and he stated no.
2. Rev Group-Safe Industries KME and FES dealer. I spoke and met with John Sandifer about the
process. He seemed very interested about the process but, we did not receive a bid from him. 1 have
reach out to him but nothing.
3. Spartan Fire and Emergency salesman Jared Phillips. It was the only bid received. The Apparatus
price $489,343.00
Loose equipment $18,167.00
Tax $500.00
Cost $508.010.00
'With the optional of 100%payment discount being available a saving of$13,292.00
Cost $508,010.00
Subtract $13,292.00
Total Cost$494.718.00
• Note. There will be a company cost increase of 3%on February 1,2019
• I'm requesting we use Spartan Fire as the winning bid.