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010719 Council Mtg Backup Materials North Au gusta South Carolina's Riuerfront REGULAR AGENDA OF JANUARY 7, 2019 CITY OF NORTH AUGUSTA Augusta Boum Carolhw's WoaJnnr AGENDA: REGULAR CITY COUNCIL MEETING January 7,2019—Municipal Center—100 Georgia Avenue,3rd Floor-7:00 P.M. CITIZEN COMMENTS: Citizens may speak to Mayor and City Council on each item listed on this agenda. Mayor Pettit will call for your comments prior to City Council discussing the matter. When speaking to Council, please step up to the micr give your full name and address,and direct your remarks to Mayor Pettit. ophone, CITIZEN ASSISTANCE: Individuals needing special assistance or sign interpreter to participate in the meeting,please notify the Administration Department 48 hours prior to the meeting. 1. CALL TO ORDER- 2. RDER•2 INVOCATION AND PLEDGE OF ALLEGIANCE: 3 ROLL CALL: 4. APPROVAL— Regular and study session meeting minutes of December 17,2018 5. PERSONNEL: City Clerk-Appointment UNFINISHED 6. FINANCE: Ordinance No.2018-15—An Ordinance Relating to the Recovery of Collection Costs as a Part of Delinquent Debts Collected Pursuant to the Setoff Debt Collection Act - Ordinance, Third and Final Reading 7. FINANCE: Resolution No.201"1—A Resolution to Authorize the Municipal Association of South Carolina to Act as Claimant Agency for the Collection of Debt on Behalf of the City of North Augusta in Accordance with the Setoff Debt Collection Act A. Remove from Table B. Vote NEW BUSINESS S. ECONOMIC DEVELOPMENT: Resolution No.2019-1 - A Resolution in Support of Option 1-1 for the New Savannah Bluff Lock and Dam as Presented by the Army Corps of Engineers as a Mitigation Project for the Savannah Port Deepening 9. PUBLIC SAFETY, Resolution No.2019-2 to Enter into.Contractual for the Purchase of a New Pumper for Public Safety from CPST 11 Foods Arrangement 10. JUSTICE AND LAW, 2019 Jury Bot—Motion to Accept it. PRESENTATIONS/COMMUNICATIONS/RECOGNITION OF VISITORS: A. Citizen Comments: At this time, citizens may speak to Mayor and City Council regarding matters not listed on the agenda. B. Council Comments 12. ADJOURNMENT: Administration Department North Au gusta � 3owh Carolinas Riurlfront Interoffice Memorandum TO: Mayor and City Council FROM: B. Todd Glover, City Administrator DATE: January 7, 2019 SUBJECT: Regular City Council Meetin of January 7 2019 REGULAR COUNCIL MEETING ITEM 5. PERSONNEL: City Clerk-Appointment UNFINISHED BUSINESS ITEM b. FINANCE: Ordinance No.2018-15—An Ordinance Relating to the Recovery of Collection Costs as a Part of Delinquent Debts Collected Pursuant to the Setoff Debt Collection Act-Ordinance,Third and Final Reading An ordinance has been prepared for Council's consideration on third and final reading relating to the recovery of collection costs as a part of delinquent debts collected pursuant to the Setoff Debt Collection Act. Please see the minutes of December 17,2018 for the ordinance text. ITEM 7. FINANCE: Resolution No.2018-31—A Resolution to Authorize the Municipal Association of South Carolina to Act as Claimant Agency for the Collection of Debt on Behalf of the City of North Augusta in Accordance with the Setoff Debt Collection Act A. Remove from Table A motion to remove this resolution from the table is in order at this time, if Council so desires. B. Vote A resolution has been prepared for Council's consideration on a final vote authorizing the Municipal Association of South Carolina to act as claimant agency for the collection of debt on behalf of the City of North Augusta in accordance with the Setoff Debt Collection Act. Please see ATTACHMENT NO. 7 for a copy of the proposed resolution. NEW BUSINESS ITEM 8. ECONOMIC DEVELOPMENT: Resolution No.2019-1 - A Resolution in Support of Option 1-1 for the New Savannah Bluff Lock and Dam as Presented by the Army Corps of Engineers as a Mitigation Project for the Savannah Port Deepening A resolution has been prepared for Council's consideration to support Option 1-1 for the Savannah Bluff Lock and Dam as presented by the Army Corps of Engineers as a mitigation project for the Savannah Port deepening. Please see ATTACHMENT NO.8 for a copy of the proposed resolution. ITEM 9. PUBLIC SAFETY: Resolution No.2019-2—Authorizing the City to Enter into a Contractual Arrangement for the Purchase of a New Pumper for Public Safety from CPST 11 Funds A resolution has been prepared for Council's consideration authorizing the City of North Augusta to enter into a contractual arrangement for the purchase ofa new pumper for Public Safety from CPST II Funds. Please see ATTACHMENT NO.9 for a copy of the proposed resolution and supporting documentation. ITEM 10. JUSTICE AND LAW: 2019 Jury Box—Motion to Accept The 2019 Municipal Jury Box containing the names of all registered voters and the names of individuals with the South Carolina driver's license in ourjurisdiction will be presented to Mayor and City Council at tonight's meeting for approval as is required by State law. A motion to accept the jury box is requested of Council. ATTACHMENT RESOLUTION NO. 2018-31 TO AUTHORIZE THE MUNICIPAL ASSOCIATION OF SOUTH CAROLINA TO ACT AS CLAIMANT AGENCY FOR THE COLLECTION OF DEBT ON BEHALF OF THE CITY OF NORTH AUGUSTA IN ACCORDANCE WITH THE SETOFF DEBT COLLECTION ACT WHEREAS,the Setoff debt Collection Act(S.C. Code Ann. §12-56-10)allows the South Carolina Department of Revenue to render assistance in the collection of debt owed to political subdivisions of the State; and WHEREAS, the Municipal Association of South Carolina will act as a claimant agency as provided by S.C. Code Ann. §12-56-10 for political subdivisions in South Carolina; and WHEREAS, the City of North Augusta desires to participate in the Setoff Debt Collection program of the Municipal Association; NOW THEREFORE,BE IT RESOLVED that the City of North Augusta authorizes the City Administrator to enter into an agreement with the Municipal Association of South Carolina for the collection of debt owed the City of North Augusta. BE IT FURTHER RESOLVED, that the City of North Augusta will defend the Municipal Association of South Carolina to the extent permitted by law, against any injuries, actions,liabilities or proceedings that arise solely from alleged actions or omissions of participants, employees, or agents over the course of the Association's performance under the setoff debt provisions. BE IT FURTHER RESOLVED, that the City of North Augusta will defend the Municipal Association of South Carolina to the extent permitted by law, against any injuries, actions, liabilities or proceedings that arise solely from alleged actions or omissions of the South Carolina Department of Revenue (SCDOR) employees or agents, where the SCDOR seeks indemnification from the Association as a claimant agency under the setoff debt provisions. BE IT FURTHER RESOLVED,that the City of North Augusta will not defend the Municipal Association of South Carolina against any injuries, actions, liabilities or proceedings that arise from alleged actions or omissions of the Association's employees or agents. Page 2 DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF 2019. Robert A. Pettit, Mayor ATTEST: Sharon Lamar,City Clerk ATTACHMENT RESOLUTION NO.2019-1 A RESOLUTION IN SUPPORT OF OPTION 1-1 FOR THE NEW SAVANNAH BLUFF LOCK AND DAM AS PRESENTED BY THE ARMY CORPS OF ENGINEERS AS A MITIGATION PROJECT FOR THE SAVANNAH PORT DEEPENING WHEREAS,the City relies on the Savannah River for drinking water,recreation,and as a beloved amenity that contributes to the quality of life for our citizens;and WHEREAS, the City of North Augusta has branded itself as "South Carolina's Riverfront"and recently, along with private developers, has invested hundreds of millions of dollars into developing said riverfront;and WHEREAS, the City and its citizens have grown reliant and accustomed to the river pool created by the Lock and Dam since it went into service in 1937; and WHEREAS, the 2016 WIIN Act states that any mitigation project selected by the Corps must`maintain the pool ... as in existence on the date of enactment of this Act";and WHEREAS, the City believes that pool elevation to be 114.5 (NAVD 1988) as measured at Downtown Augusta location(as recorded at USGS Monitoring Gage#02196670);and WHEREAS,the preferred option 2-6b as selected and presented by the Corps would lower said pool by approximately 2.5—3 R.;and WHEREAS, the Mayor and City Council, after examining all options presented by the Corps,believes that option 1-1 is the only option that comes close to maintaining the existing pool. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, in meeting duly assembled and by the authority thereof,that, 1. Option 1-1 as presented by Corps is the preferred option of the City. 2. Any and all measures should be undertaken by the Mayor and City Administrator to ensure that the present pool be maintained. DONE,RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA,SOUTH CAROLINA,ON THIS THE 7° DAY OF JANUARY,2019. Robert A.Pettit,Mayor ATTEST: Sharon Lamar,City Clerk ATTACHMENT RESOLUTION NO. 2019 -2 AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A CONTRACTUAL ARRANGEMENT FOR THE PURCHASE OF A NEW PUMPER FOR PUBLIC SAFETY FROM CPSTIIFUNDS WHEREAS, the City considers public safety a paramount duty of local government; and WHEREAS,quality fire apparatus are an important assest to ensure proper fire protection ; and WHEREAS, the Mayor and City Council has determined that it is in the best interest of the City that such vehicles be purchased, and that $500,000 of CPST II funds was recently prioritized by Council for such a purchase; and WHEREAS,bids for pumpers were solicited by Public Safety and one bid was received from Spartan Fire and Emergency for a total of$508,010 which includes equipment; and WHEREAS, a significant discount of $13,292 is offered if paid in full by January 31,2019 would bring the total to $494,718; and WHEREAS, in response to only receiving one bid, staff has investigated historical city purchases and other purchases made by other jurisdictions and believes the bid to be a valid and competitive price. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that the City Administrator is hereby authorized to take such steps as necessary to complete this purchase to include the execution of the Purchase Agreement and any other documents necessary to complete the transaction. BE IT FURTHER RESOLVED that the funds for such purchase will come from the Capital Projects Sales Tax II Fund. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF JANUARY,2019. Robert A. Pettit, Mayor ATTEST: Sharon Lamar, City Clerk We held our sealed bid opening today December 27 @10.00am, for the loose equipment and apparatus. The following was the result of that and members in attendance. Lt. J.Johnson, Lt. K. Hayes, Capt. Luckey and Capt. Williams. On December 06, 2018 we notified three apparatus vendors about the specifications and bidding date.It was also posted on the City's wed site. The committee members were Lt. J. Johnson, Lt. K. Hayes, Sgt. A. Fittery, Sgt. G. Eakins and myself. North Augusta Public Safety is accepting bids on a top mount pumper. I'm sorry to say that we're on a short timeline. We are trying to have the process complete by the end of year. I'm also on a tight budget and that's the reason for the loose equipment to have the individual prices so if we need to make some cuts. The station for the apparatus is also causing restraints for us so the pumper needs to be as close to 32' as possible. Exceptions shall be allowed if they are equal to or superior to that specified and provided they are listed and explained on a separate page. The Rev Group is responsible for three apparatus groups. (E-One, KME and Ferrara) 1. Rev Group-Safe Industries E-One. I spoke with Mr.Virgil Slagle the salesman for E-One and he told me they were in the business to sell firetrucks not bid them but, he did send the specs to his boss. I ask it they did not bid would he send me something in writing and he stated no. 2. Rev Group-Safe Industries KME and FES dealer. I spoke and met with John Sandifer about the process. He seemed very interested about the process but, we did not receive a bid from him. I have reach out to him but nothing. 3. Spartan Fire and Emergency salesman Jared Phillips. It was the only bid received. The Apparatus price $489,343.00 Loose equipment $18,167.00 Tax $500.00 Cost $508.010.00 •With the optional of 100%payment discount being available a saving of$13,292.00 Cost $508,010.00 Subtract $13,292.00 Total Cost$494,718.00 • Note. There will be a company cost increase of 3%on February 1, 2019 I'm requesting we use Spartan Fire as the winning bid. Minutes of Regular Meeting of 08/04/14 The minutes of the regular meeting of July 21, 2014, were approved by general consent. ITEM 1. PUBLIC SAFETY: Information Re Purchase of Pumper Truck as Authorized Through Sales Tax III Director of Public Safety, John 'I homas, updated Mayor and Council regarding the purchase of the pumper truck as authorized through Sales Tax 111. An amount up to $500,000 is allocated through Sales Tax III for the purchase of the pumper truck. Fire trucks are used for 25 years of service and then put on a reserve status for 5 years to satisfy ISO regulations. After 5 years, they can be resold. This pumper truck replaces a 1989 model which will go to the reserve status for 5 years. Two bids were received as follows: Pierce ($481,492) and Pirel,ine, Inc. ($484,844), and it was recommended that the bid be awarded to the lowest bidder, which is the Pierce model. The truck will take a period of 8 to 10 months to build and will go into the new Fire Station 3. The funding out of Sales Tax III is not sufficient to buy the loose tools and equipment. Council will be asked for additional funding from the Capital Projects Fund in 2015 for the loose tools and equipment that will be needed to be included on the fire truck. ITEM 2. ZONING: 3.69 +/- Acres Located North of Gerber Daisy Lane and Shasta Daisy Path — CR, Critical Area to GC, General Commercial; Portions of Aiken County Tax Parcel Number 012-08-01-001 — Planning Commissiun Recommendation, Receipt by Council, Motion to Receive On motion by Mayor Jones, second by Councilmember Carpenter, Council unanimously passed a motion to receive the Planning Commission recommendation of the approval of Application Number RZM 14-001, a request by Kellogg Corporation to rezone 3.69 +/- acres (portions of Aiken County tax parcel number 012-08-01-001) located North of Gerber Daisy lane and Shasta Daisy Path from CR, Critical Area, to GC, General Commercial. ITEM 3. ZONING: 3.69 +/- Acres Located North of Gerber Daisy Lane and Shasta Daisy Path — CR, Critical Area to GC, General Commercial: Portions of Aiken County Tax Parcel Number 012-08-01-001 — Ordinance, First Reading On motion by Councilmember McDowell, second by Councilmember Carpenter, Council unanimously passed an ordinance on first reading to affect the requested rezoning of 3.69 +/- acres (portions of Aiken County tax parcel number 012-08- 01-001) located North of Gerber Daisy lane and Shasta Daisy Path from CR, Critical Area, to GC, General Commercial.