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RES 2018-33 AdoptedRESOLUTION NO. 2018-33 AUTHORIZING THE EXECUTION OF A CONTRACT FOR WAYFINDING PLANNING AND DESIGN SERVICES WHEREAS, the City has recognized the need for consulting and design services the "Services") to assist in planning and design of wayfinding signage and wayfinding implementation plan for the City; and WHEREAS, the City issued a request for proposals (RFP) for firms to submit proposals for wayfinding design and consultation services; and WHEREAS, an RFP, "Wayfinding Signage Plan" was properly advertised on the City's website and four firms submitted proposals; and WHEREAS, staff determined that Kerestes-Martin Associates Design of Carnegie, Pennsylvania ("KMA") are the most qualified respondents to perform the Services and include no less than the tasks listed in Task 1 and Task 2 of the KMA contract; and WHEREAS, staff have determined that it is in the public interest to enter into an agreement with KMA for the Services. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council that the City Administrator is authorized to execute contracts by and between the City of North Augusta and KMA for consulting and design services for wayfinding signage in the City in the amount of 28,027.50. BE IT FURTHER RESOLVED that the funding for these services shall come from the Capital Projects Fund. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS 17TH DAY OF DECEMBER, 2018. Robert A.Pettit, ayor ATTEST: Donna B. Young, City Jerk v f' KMA DESIGN Society for Experiential Graphic Design Standard Form of Agreement for Professional Services Project Data Date Revised-11/12/2018 Design Consultant Kerestes-Martin Associates, Inc. (dba KMA Design) Designer"] 104 Broadway Street Carnegie, PA 15106 Contact: Barbara J. Martin -Chief Executive Officer Tel:412-429-4071 Fax:412-429-4074 Client City of North Augusta,SC Client Contact Mr.Todd Glover, City Administrator Owner City of North Augusta,SC Project City Wayfinding Design Development+Planning Pittsburgh Tampa Philadelphia KMADESIGN Designer Responsibilities Scope of Services Analysis of existing conditions,design and planning of new wayfinding program. Project Completion The project shall be 100% completed: Optional Services The services listed below are optional and are available at the hourly rates listed plus related reimbursable expenses.The designer shall receive written authorization from the client before performing any of these services. Optional services include, but are not limited to,the following: Variance Pursuits Any presentation materials, meeting,calculations or other variance related time and materials necessary to secure jurisdictional approvals. Electrical or Structural Engineering Engineer fees are not a part of this agreement. Revisions or Changes Revisions include changes to previously approved work,changes in the extent of work or project parameters,changes in the complexity of any elements of the project,activities performed out of sequence,changes necessitated by strikes, code revisions,schedule changes,client personnel changes,field changes, structural/electrical conflicts,fabricator price increases or other causes not within the designer's control. K M A DESIGN Additional Consultation Services not listed in main agreement. For an explanation of these items,see the Menu of Possible Additional Consultation&Design Services in Appendix A. Client Responsibilities Appointment of a sole representative with full authority to provide or obtain any necessary information and approvals required by the designer. Coordination of the decision-making processes with parties other than the designer. Timely communication of administrative or operational decisions if they affect the design or production of signage or graphic items;coordination of required public approvals and meetings. Timely provision of accurate and complete information and materials requested by designers such as site plans,building plans and elevations, utility locations,color/material samples and all applicable code information. i i 4 Compensation Fees This project will be completed for an all-inclusive fee of the amount listed below. 28,027.50 Hourly Rates (these rates apply to optional services) Standard hourly rates are listed below and shall apply for twelve (12) months from the date of this proposal Principal In-Charge 175.00 Project Director 150.00 Senior Project Manager 110.00 Project Manager 85.00 Project Coordinator 75.00 Senior Graphic Designer 85.00 Graphic Designer 65.00 Administrative 65.00 Reimbursable Expenses In addition to the fees listed above,the design firm shall be compensated for reimbursable expenses including both in-house charges and outside expenditures made in the interest of the project,only upon prior written approval from the Client,and beyond the project's completion. Examples of reimbursable expenses include film,processing,digital photos,typesetting,materials,reproductions, photocopies,laser prints, disks,scans, computer output,long-distance telephone charges,faxes, expressage,mileage at 0.50¢/mile, parking,travel,out-of-town meals and lodging. Costs of services such as fabrication of models or mock-ups,renderings, printing,conventional or digital artwork/photography/illustration or retouching,whether performed in or out of house,shall also be considered reimbursable expenses.Cost of sign permits or plan reviews will be considered reimbursable expenses. r.; K M A DESIGN Reimbursable and Implementation Estimates Estimates provided at any time during the project for reimbursable expenses or implementation charges such as fabrication or installation are for planning purposes only.They represent the best judgment of the design consultants, but shall not be considered a guarantee that project bids or costs will not vary or increase. Payment Schedule Fees and reimbursable expenses will be billed by percentage of completion. Billing shall occur more frequently than every thirty(30)days. Payment is due within thirty (30) days. Payments not received within thirty(30) days will bear interest at prime rate plus two percent (2%).The designer reserves the right to temporarily suspend services when an invoice is not paid within ninety(90) days.The designer shall be entitled to reimbursement of all costs incurred in collecting overdue accounts r including, but not Limited to,legal fees. Project Delays If this project is suspended in whole or in part or delayed for 4 weeks or more, not attributable to any action or inaction of the designer,the designer reserves the right to charge a restart fee of$500.00 to accommodate the additional start/stop time or re-negotiate the fee to reflect any changes in hourly rates,expenses or project scope.The restart fee shall only be applicable to a suspension beyond the contemplated project completion date. In the case of project suspension,the designer shall be paid for all services performed and reimbursable expended to that date. The designer will use his best efforts during design activities to meet the client's target dates. However, if there are delays in the project,whether caused by the client,fabricator, or others,the designer shall not be liable to the client for any expenses, Lost profits or damages sustained as a result of these delays. KMADESIGN Terms and Conditions Governing Law and Choice of Forum The validity and interpretation of this Agreement shall be construed in accordance with, and governed by the internal laws of the State of South Carolina.All claims,would be subject to jurisdiction in the Court of Common Pleas for Aiken County or the US District Court for the State of South Carolina. Each of the parties hereto agrees to submit to the jurisdiction of such courts and that the same shall be proper for all purposes of this Agreement.The substantially prevailing party in such matter shall be entitled to its reasonable attorney's fees and costs. Assignment Neither the client nor the designer may assign or transfer their interest in this agreement without the written consent of the other party. This Agreement constitutes the entire Agreement between the parties and supersedes any prior or concurrent agreements,understandings, arrangements and negotiations. No amendment or modification of this agreement shall be valid or enforceable unless in writing and signed by the parties affected. Ownership/Identity All work performed shalt be deemed work for hire. Upon payment of all fees and expenses related to the new identity/logo, the designer transfers ownership of the final logo,logotype and/or typography developed to the client. Representations The client represents that it has full power and authority to enter into this Agreement and that it is binding and enforceable in accordance with its terms. The design firm represents that it has full power and authority to enter into this agreement and that it is binding and enforceable in accordance with its terms. tif, 7! MADESIGN Sales Tax The client is exempt from paying sates tax. Severability All provisions of this Agreement are separate and divisible,and if any part is held invalid,the remaining provisions shall continue in full force and effect. Termination Either party may terminate this agreement after giving 10 days written notice. In event of the termination of this contract,the designer shall be paid in full for all services performed up to the termination date,based on standard hourly rates,along with associated reimbursable expenses. This proposal, made on 09/05/18,shall remain valid until 09/30/18 and will become a binding contract when signed below by the client and design firm. Optional Terms&Conditions ADA Compliance All signs shall be designed to comply with the current understanding of the Americans with Disabilities Act. However,as this act is a Civil Rights act and not a specific code,there is no definitive way to guarantee that a specific design will be judged acceptable. Indemnification Not Applicable to this contract 1 , 4 Insurance The designer shall maintain in force,during the duration of this agreement,the following insurance coverage: Automobile Liability- 1,000,000 per occurrence General Liability- 1,000,000 per occurrence Workers' Compensation - 1,000,000 per occurrence The designer shall name the client as an additional insured/certificate holder,as the case may be,and ensure 30 days advance written notice is given before termination,modification or expiration of the above coverages.The client may request certificates of insurance as evidence of coverage. Project schedule Upon acceptance of this proposal,the designer and client shall formulate a schedule that is acceptable to both. Records The designer shall maintain records of hours and reimbursable expenses. These records shall be available to the client at mutually convenient times. Proposal Acceptance_ Signed:/Accepted by: 44.450r- oe A. Barbara J. M rtin D e Mr.Todd Glover Date y' Chief Executi Officer City Administrator Kerestes-Martin Associates, Inc. City of North Augusta,SC DBA- KMA Design c1/4,, rr K A DESIGN APPENDIX A Menu of Possible Additional Consultation&Design Services: ADA Audit Evaluation of a facility's compliance with the Americans with Disabilities Act. Architectural, Interiors or Site Documentation Preparation of accurate base plans or elevations. Additional Meetings Meetings or site visits in addition to those listed due to phased installation,contractor error or client request. As-Builts Preparation of"as built"design drawings, message schedules or sign location plans that document the final installation and include field changes; review of"as built"documents prepared by contractor. Architectural Items Consultation,design,specification or shop drawing review of architectural items such as illuminated exit signs,elevator control panels,fire extinguisher/hose cabinets,clocks,bulletin boards,building color palettes,flooring/paving/textile patterns,lighting,millwork or trash receptacles. Commemorative Signs Planning,design or documentation of donor recognition or commemorative signs. Copy Development Writing or editing sign messages;development of a room numbering plan; nomenclature/naming;Braille or foreign language translations;research or copywriting for informational/interpretive signs. Custom Artwork Design, artwork or retouching of letterforms, imagery,maps,diagrams [such as fire evacuation diagrams], symbols, pictograms,patterns, etc.; preparation of scans,separations or traps required. Document Translation Development or translation of drawings,plans or sign formats into client's computer format. Electronic Signs Planning,design or documentation of electronic signs or components,computer-driven,video or interactive devices and their accompanying software and hardware. KMADENNCN Engineering Services Contracting with engineering professionals for electrical/structural design,documentation or drawing seats. Traffic or parking studies. Environmental Enhancements Planning, design or documentation of ornamental or decorative elements. Exhibit Design Planning,design or documentation of exhibits,displays,or interpretive graphics. Fabricator Coordination Additional coordination time required if fabricator or supplier selected is not prequalified,defaults or is unqualified in any aspect of work, if the project necessitates more than one (1)fabricator[s],more than one 1) bid package[s], more than three (3) shop drawing review[s], more than two (2) punch list[s],or if all shop drawings/samples are not submitted for review simultaneously. Follow-up Evaluation Follow-up evaluation of finished product,survey of end users; recommendation of design or operational adjustments to be made. Identity Design Design, revision or redrawing of logos, logotypes or typographic identities;design of print applications. Assistance with obtaining trademarks,copyrights;name/symbol/nomenclature searches. Miscellaneous Items Design,specification or documentation of uniforms,vehicle graphics,construction signs, murals, billboards, temporary signs,etc. Mock-ups,Models Manufacture or procurement of models,mock-ups or prototypes for evaluation of design concept,legibility, color,size and/or typography. Phasing Plan Preparation of plan for phased manufacture or installation of elements based on specific client parameters. K 1V1 A `-; G N Public Review Assistance in obtaining sign permits or variances;assistance with sign reviews,presentation of designs to parties outside the project team such as government officials,historical commissions,end users, neighborhood organizations,employee groups,ADA user groups, etc.; preparation of renderings or additional presentation materials for such meetings. Schedule Alterations Additional time required if the project schedule is extended four(4)weeks or more,or if all items in the project scope cannot be designed, documented,fabricated or installed together. Sign Maintenance Assistance Formulation of guidelines manual to facilitate future extension of program;formulation of ordering procedures for ongoing replacements and reorders;recommendations for in-house sign making or maintenance equipment. Tenant Criteria Sign guidelines for tenants or other third parties. Utility Coordination Determining locations of building or underground utilities;obtaining permission for sign installation at specific locations.