080717 Council Mtg Mins Adopted North
Augusta
South Carolina's Riuerfront
MINUTES OF AUGUST 7, 2017
Robert A. Pettit, Mayor
James M. Adams, Jr., Councilmember
J. Robert Brooks, Councilmember
Pat C. Carpenter, Councihnember
Fletcher L. Dickert, Councilmember
Kenneth J. McDowell, Councilmember
David W. McGhee, Councilmember
ORDER OF BUSINESS
REGULAR MEETING
The regular meeting of August 7, 2017, having been duly publicized, was called to order by
Mayor Pettit at 7:05 p.m. and adjourned at 8:15 p.m. Per Section 30-4-80(e) notice of the
meeting by email was sent out to the current maintained "Agenda Mailout" list consisting of
news media outlets and individuals or companies requesting notification. Notice of the meeting
was also posted on the outside doors of the Municipal Center, the main bulletin board of the
Municipal Center located on the first floor, and the City of North Augusta website.
Mayor Pettit rendered the invocation and led in the Pledge of Allegiance.
Members present were Mayor Pettit and Councilmembers Adams, Brooks, Carpenter, Dickert
McDowell, and McGhee.
Also in attendance were B. Todd Glover, City Administrator; Kelly F. Zier, City Attorney;
Cammie T. Hayes, Director of Finance; Richard L. Meyer, Director of Parks, Recreation, &
Tourism; Charles B. Martin, Interim Director of Planning and Development; John C. Thomas,
Director of Public Safety; Thomas C. Zeaser, Director of Engineering and Public Works; James
Minutes of Regular Meeting of 08/07/17
E. Sutton, Director of Public Services; Diana H. Miller, Manager of Human Resources; and
Donna B. Young, City Clerk.
The minutes of the regular and study session meetings of July 17, 2017 and the study session
minutes of July 24, 2017 were approved by general consent.
ITEM 1. PERSONNEL: Employee of the Quarter, April, May, and June, 2017 —
Larry Bryant, ESO for the Water Production Division of
the Public Services Department
Mayor Pettit recognized the employee of the quarter for April, May, and June,
2017 Larry Bryant, ESO for the Water Production Division of the Department of
Public Services.
Larry started his employment with the City of North Augusta in 1998. He is
married to his wife Dawn and they have 4 daughters and 7 grandchildren.
Larry has been in the water industry for over 25 years. He has worked for the
Breezy Hill Water District and the Edgefield County Water and Sewer Authority.
Larry has worked in water distribution for 2 years and the remainder of his 25
year career has been in water treatment.
Larry is a hard working employee and integral part of the Water Production staff.
Whether it is working late, after hours calls, or filling in on a rotating shift, Larry
can always be relied upon. Larry has a wealth of knowledge on water treatment,
laboratory operations, maintenance activities, and the distribution network. These
attributes makes Larry a key asset for the Water Production Division.
In the past year, Larry has been helping to oversee the day to day operation of the
treatment plant and coordinate activities with the general contractor during the
water plant construction.
In his spare time, Larry enjoys working on cars and small equipment. He also
enjoys fishing and going to flea markets and yard sales on his days off Larry is an
avid church attendee who volunteers two Sundays per month to drive
handicapped citizens back and forth to church.
Larry Bryant is a tremendous asset to the Department of Public Services and the
City of North Augusta workforce.
Congratulations to Larry Bryant, our employee of the second quarter of 2017.
Mayor Pettit presented him with a plaque, a gift certificate to Your Pie, and a
Wal-Mart gift card.
Minutes of Regular Meeting of 08/07/17
ITEM 2. PLANNING AND DEVELOPMENT: Adoption of the 2017
Comprehensive Plan for the City of North Augusta — Ordinance 2017-07,
Third and Final Reading
On motion by Councilmember Brooks, second by Councilmember Carpenter,
Council unanimously adopted an ordinance on third and final reading adopting
the 2017 Comprehensive Plan for the City of North Augusta.
Please see the minutes of July 17, 2017 for the ordinance text.
ITEM 3. FINANCE: Authorizing the City to Enter into a Contract with CEC,
Development, LLC Related to Utilization of Solar Energy—Remove from the
Table/Resolution 2017-30
On motion by Mayor Pettit, second by Councilmember McDowell, Council
unanimously passed a motion to remove this item from the table to be considered
for action.
On motion by Councilmember McDowell, second by Councilmember Carpenter,
Council unanimously considered a resolution authorizing the City Administrator
to execute a contract with CED Development LLC to enroll the City in the
SCE&G Community Solar program.
On motion by Councilmember Dickert, second by Councilmember McDowell, a
motion to amend the resolution as follows was unanimously passed.
BE IT FURTHER RESOLVED that the City Administrator is authorized to
execute the Capacity Commitment Agreement with CEC Development, LLC and also authorized
to hereafter execute such Community Solar Subscription Agreements as referred to in the
contract subject to minimal revisions to achieve a contract as deemed appropriate by the City
Administrator and City Attorney.
Following the amendment, vote was then taken on the resolution, as amended,
and it passed unanimously.
The resolution text is as follows:
RESOLUTION NO. 2017-30
A RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH CEC,
DEVELOPMENT, LLC RELATED TO UTILIZATION OF SOLAR ENERGY.
WHEREAS, the City has been contacted by CEC Development, LLC, a Colorado
Limited Liability Company who requests that the City enter into a contract with said company
related to solar energy; and,
Minutes of Regular Meeting of 08/07/17
WHEREAS, CEC Development, LLC, is working through South Carolina
Electric and Gas Company related to such solar energy; and,
WHEREAS, the entering into such agreement provides financial incentives to the
City which are beneficial to the City.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of North Augusta, in meeting duly assembled and by the authority thereof, that the City
enter into the attached Capacity Commitment Agreement with CEC Development, LLC, and,
BE IT FURTHER RESOLVED that the City Administrator is authorized to
execute the Capacity Commitment Agreement with CEC Development, LLC and also authorized
to hereafter execute such Community Solar Subscription Agreements as referred to in the
contract subject to minimal revisions to achieve a contract as deemed appropriate by the City
Administrator and City Attorney.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
NORTH AUGUSTA, SOUTH CAROLINA, ON THIS THE 8TH DAY OF AUGUST, 2017.
ITEM 4. BOARDS AND COMMISSIONS: Appointments — Recommendation by,
Mayor
Mayor Pettit is withholding this item until the next Council meeting.
ITEM 5. EASEMENT: Granting Easements to South Carolina Electric and Gas
Company for Placement of Facilities Related to the Construction of Riverside
Village at Hammond's Ferry — Ordinance 2017-08, First Reading
On motion by Councilmember McDowell, second by Councilmember Dickert,
Council unanimously passed an ordinance on first reading granting Easements to
South Carolina Electric and Gas Company for placement of facilities related to
the construction of Riverside Village at Hammond's Ferry.
The ordinance text is as follows:
ORDINANCE NO. 2017-08
AN ORDINANCE GRANTING EASEMENTS TO
SOUTH CAROLINA ELECTRIC AND GAS COMPANY FOR PLACEMENT OF
FACILITIES RELATED TO THE CONSTRUCTION OF RIVERSIDE VILLAGE AT
HAMMOND'S FERRY
WHEREAS, the City and private developers are working to construct the project
known as Riverside Village at Hammond's Ferry; and
WHEREAS, as part of the construction, South Carolina Electric and Gas
Company has requested that the City grant to it easements upon and across City property that
would allow for the provision of electric services to various proposed facilities; and
Minutes of Regular Meeting of 08/07/17
WHEREAS, the placement of such equipment is necessary for the completion and
operation of the structures; and
WHEREAS, the Mayor and City Council have reviewed this matter, to include
the proposed Deed of Easement and find that it is in the best interest of the citizens of North
Augusta that such easement be granted.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof,
that:
I. The City grant to South Carolina Electric and Gas Company an easement over
and across City property known as Tax Parcel Numbers 007-18-05-003, 007-18-05-
001,007-17-02-007,007-13-42-002,007-17-01-001,and 007-13-10-002.
II. The City Administrator is hereby authorized to execute the Deed of Easement and
any other documents necessary in order to complete this matter.
III. This Ordinance shall become effective immediately upon its adoption on third and
final reading.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF
, 2017.
ITEM 6. EASEMENT: Granting Easements to South Carolina Electric and Gas
Company for Placement of Facilities Related to the Construction of Riverside
Village at Hammond's Ferry—Ordinance 2017-08, Second Reading
On motion by Councilmember Brooks, second by Councilmember McGhee,
Council unanimously passed an ordinance on second reading granting Easements
to South Carolina Electric and Gas Company for placement of facilities related to
the construction of Riverside Village at Hammond's Ferry.
Please see Item number 5 above for the ordinance text.
ITEM 7. ENGINEERING: Authorizing the City of North Augusta to Accept the
Low Bid of Beam's Contracting, Inc. for the Greeneway-Bergen Road
Tunnel Crossing—Resolution 2017-31
On motion by Councilmember Carpenter, second by Councilmember Brooks,
Council considered a motion authorizing the City of North Augusta to accept the
low bid of Beam's Contracting, Inc. for the Greeneway-Bergen Road Tunnel
Crossing. Councilmember McGhee recused himself because of a family relation.
On motion by Councilmember Dickert, second by Councilmember Brooks, a
motion to amend the resolution to have the $90,371.00 from Sales Tax 3 Fund
come from the Sales Tax 2 Fund. Voting for the amendment were
Councilmembers Brooks and Dickert. Voting against the amendment were
Minutes of Regular Meeting of 08/07/17
Mayor Pettit and Councilmembers Adams, Carpenter, and McDowell.
Councilmember McGhee recused himself because of a family relation. The
amendment failed 4/2.
Vote was taken on the original motion authorizing the City of North Augusta to
accept the low bid of Beam's Contracting, Inc. for the Greeneway-Bergen Road
Tunnel Crossing, and it passed with a 6/0 vote. Councilmember McGhee recused
himself because of a family relation.
The resolution text is as follows:
RESOLUTION NO. 2017-31
A RESOLUTION AUTHORIZING THE CITY OF NORTH AUGUSTA
TO ACCEPT THE LOW BID OF BEAM'S CONTRACTING, INC.
FOR THE GREENEWAY-BERGEN ROAD TUNNEL CROSSING
WHEREAS, on May 6, 2014, the City was awarded Federal Transportation
Alternatives Funding by the SCDOT Commission for the Greeneway-Bergen Road Tunnel
Crossing (PROJECT); and
WHEREAS, on October 9, 2014, the City received Local Public Agency (LPA)
qualification approval to manage the PROJECT; and
WHEREAS, on November 17, 2014, the City approved a Work Authorization to
Michael Baker Jr., Inc. to perform design services for the PROJECT under its Master Agreement
for Professional Services; and
WHEREAS, on May 21, 2015, the SCDOT Participation Agreement was
approved for the PROJECT; and
WHEREAS, on February 16, 2017, the construction plans were approved by
SCDOT; and
WHEREAS, on June 15, 2017, the Plans, Specifications and Estimate Package
was approved by SCDOT and the City was authorized to proceed with construction bidding; and
WHEREAS, on July 13, 2017, sealed bids were received, publicly opened and
read aloud; and
WHEREAS, the low bid by Beam's Contracting, Inc. is in the amount of
$724,615.82; and
WHEREAS, the Mayor and City Council of the City of North Augusta find that
the awarding of such bid is in the best interest of the City.
Minutes of Regular Meeting of 08/07/17
NOW THEREFORE, BE IT RESOLVED that the Mayor and City Council of the
City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof
that Beam's Contracting, Inc. shall be awarded the contract for the Greeneway-Bergen Road
Tunnel at a bid amount of$724,615.82.
BE IT FURTHER RESOLVED that construction contingency funding shall also
be provided in the amount of$35,000.
BE IT FURTHER RESOLVED that the funding sources for this contract shall be
as follows:
Sales Tax 2 Fund $ 339,120.00
Sales Tax 3 Fund $ 90,371.00
SCDOT Grant $ 321,408.00
Capital Projects Fund $ 8,717.00
Total $ 759,616.00
BE IT FURTHER RESOLVED that the City Administrator is authorized to
execute any documents required for the entering into of this contract.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
NORTH AUGUSTA, SOUTH CAROLINA, ON THIS 8TH DAY OF AUGUST, 2017.
ITEM 8. PERMIT: POW-MIA Remembrance Walk—September 15, 2017
On motion by Councilmember Dickert, second by Councilmember Carpenter, a
permit request by Post 71 to hold a POW-MIA Remembrance Walk on September
15, 2017 from 10 am to noon was approved.
City Clerk, Donna Young, will issue the permit.
ITEM 9. PUBLIC SAFETY: Authorizing the City to Enter into a Contract with
Duraclean Systems of North Augusta, Inc. for
Asbestos and Mold Remediation at the Public Safety
Headquarters Facility—Resolution 2017-32
On motion by Councilmember McDowell, second by Councilmember Brooks,
Council passed a resolution authorizing the City to enter into a contract with
Duraclean Systems of North Augusta, Inc. for asbestos and mold remediation at
the Public Safety headquarters.
Prior to the vote Councilmember Dickert expressed concern over only one bid
being received and considered for this contract.
Prior to the vote the following individual had comments:
Minutes of Regular Meeting of 08/07/17
Fred Ilardi, 346 Shoreline Drive,North Augusta, South Carolina
Mayor Pettit advised that citizen comments are welcome and will be responded to
appropriately, but that Mayor and Council will not debate the issue individually
with citizens.
Voting for the resolution were Mayor Pettit, and Councilmembers Adams,
Brooks, Carpenter, McDowell, and McGhee. Voting against the resolution was
Councilmember Dickert. The resolution passed 6/1.
The resolution text is as follows:
RESOLUTION NO. 2017-32
A RESOLUTION TO AUTHORIZE THE CITY TO ENTER INTO A CONTRACT WITH
DURACLEAN SYSTEMS OF NORTH AUGUSTA, INC. FOR ASBESTOS AND MOLD
REMEDIATION AT THE PUBLIC SAFETY HEADQUARTERS FACILITY.
WHEREAS, the City has previously had air quality evaluations done at the
Headquarters Facility as a result of the awareness of the presence of mold in said building; and,
WHEREAS, following the most recent evaluation, the City requested bids for the
remediation of the mold and also some asbestos present in the facility; and,
WHEREAS, the Mayor and City Council have determined that it is in the best
interest of the City to move forward with such remediation; and,
WHEREAS, the low bid for such services has been submitted by Duraclean
Systems of North Augusta, Inc. at a total cost of$52,300.00; and,
WHEREAS, the City has determined that Duraclean Systems of North Augusta,
Inc. is a qualified firm to perform such services.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of North Augusta, South Carolina in meeting duly assembled and by the authority thereof,
that Duraclean Systems of North Augusta, Inc. be awarded the contract for services as follows:
1. To remediate the asbestos in the building and do the required air
monitoring during and post clean up at a cost of$19,800.00.
2. To remediate the mold with such demolition as required, such demolition
to include removing sheetrock; insulation, duct insulation, flooring and
trim at a price of$30,000.00.
3. To perform duct cleaning at a charge of$2,500.00.
4. The total cost for the work to be performed by Duraclean Systems of
North Augusta, Inc. being $52,300.00.
BE IT FURTHER AUTHORIZED that the City Administrator is granted the
authority to execute a contract for the services as above outlined with the payment for such
services to come from the Capital Projects Fund.
Minutes of Regular Meeting of 08/07/17
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
NORTH AUGUSTA, SOUTH CAROLINA, ON THIS THE 8TH DAY OF AUGUST,2017.
ITEM 10. PUBLIC SAFETY: Authorizing the City to Enter into a Contract with
Fleetcare of Augusta for the Replacement of an
Engine in a 1993 E-One Fire Pump Unit —
Resolution 2017-33
On motion by Councilmember Carpenter, second by Councilmember McGhee,
Council passed a resolution authorizing the City to enter into a contract with
Fleetcare of Augusta for the replacement of an engine in a 1993 E-One Fire Pump
Unit.
Prior to the vote Councilmember Dickert expressed concern over only one bid
being received and considered for this contract.
As a result of the discussion regarding the bid process, Mayor Pettit will be
scheduling a future study session to review the procurement/bid process.
Voting for the resolution were Mayor Pettit, and Councilmembers Adams,
Brooks, Carpenter, McDowell, and McGhee. Voting against the resolution was
Councilmember Dickert. The resolution passed 6/1.
The resolution text is as follows:
RESOLUTION NO. 2017-33
A RESOLUTION TO AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH
FLEETCARE OF AUGUSTA FOR THE REPLACEMENT OF AN ENGINE IN A 1993 E-
ONE FIRE PUMP UNIT.
WHEREAS, the engine on the City's 1993 E-One Fire Pump Unit has failed and
it has been determined that such engine cannot be repaired, but needs to be replaced; and,
WHEREAS, the City has requested bids for the replacement of said engine, either
with a new engine or a rebuilt engine; and,
WHEREAS, following the receipt of the bids, the Mayor and City Council have
determined that the proper resolution at the current time is to replace the engine with a rebuilt
engine; and,
WHEREAS, Fleetcare of Augusta has presented the City the low bid for the
replacement of the engine with a rebuilt engine; and,
WHEREAS, the City has determined that Fleetcare of Augusta is a qualified firm
to perform such service.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of North Augusta, South Carolina in meeting duly assembled and by the authority thereof,
that the City contract with Fleetcare of Augusta for the purpose of replacing the engine with a
rebuilt engine at a total cost of$32,320.32. The City Administrator is specifically authorized to
Minutes of Regular Meeting of 08/07/17
execute such contract documents as necessary to carry out this contract with funding coming
from the Capital Projects Fund.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
NORTH AUGUSTA, SOUTH CAROLINA, ON THIS THE 8TH DAY OF AUGUST,2017.
ITEM 11. CITIZEN COMMENTS
Comments were made by the following individuals:
Fred Ilardi, 346 Shoreline Drive, North Augusta, South Carolina
Mr. Ilardi had questions regarding the design of the Crowne Plaza hotel,
questions regarding the minutes of the meetings, and questions regarding
the City's competitive bidding process.
Richard Fletcher, 1 Shadowmoor Court,North Augusta, South Carolina
Mr. Fletcher had questions regarding the selection of the stadium contract.
Trina McKie, 1970 Bunting Drive, North Augusta, South Carolina
Ms. McKie had questions regarding coyotes invading Lynhurst
Subdivision.
Mayor Pettit will respond to Citizen's comments in writing and share his
response at the next City Council meeting.
There being no further business, Council adjourned at 8:15 p.m.
APPR�g VED T IS ,/ DAY OF Respectfully submitted,
/7 , 2017.
g L-PL44-6--
r F Donna B. Young
Robert A. Pettit, Mayor