051517 Council Mtg Mins Adopted A t
u us a
South Carolina's Riverfront
MINUTES OF MAY 15, 2017
Robert A. Pettit, Mayor
James M. Adams, Jr., Councilmember
J. Robert Brooks, Councilmember
Pat C. Carpenter, Councilmember
Fletcher L. Dickert, Councilmember
Kenneth J McDowell, Councilmember
David W. McGhee, Councilmember
ORDER OF BUSINESS
REGULAR MEETING
The regular meeting of May 15, 2017, having been duly publicized, was called to order by
Mayor Pettit at 7:00 p.m. and adjourned at 8:00 p.m. Per Section 30-4-80(e) notice of the
meeting by email was sent out to the current maintained "Agenda Mailout" list consisting of
news media outlets and individuals or companies requesting notification. Notice of the meeting
was also posted on the outside doors of the Municipal Center, the main bulletin board of the
Municipal Center located on the first floor, and the City of North Augusta website.
Mayor Pettit rendered the invocation and led in the Pledge of Allegiance.
Members present were Mayor Pettit and Councilmembers Adams, Brooks, Carpenter, Dickert,
McDowell, and McGhee.
Also in attendance were B. Todd Glover, City Administrator; Kelly F. Zier, City Attorney;
Cammie T. Hayes, Director of Finance; Richard L. Meyer, Director of Parks, Recreation, &
Tourism; Charles B. Martin, Interim Director of Planning and Development; Thomas C. Zeaser,
Minutes of Regular Meeting of 05/15/17
Director of Engineering and Public Works; James E. Sutton, Director of Public Services; and
Donna B. Young, City Clerk.
The minutes of the regular and study session meetings of May 1, 2017, were approved by general
consent.
ITEM 1. CITY PROPERTY: Authorization to Approve the Exchange and
Acquisition of Real Estate as Contemplated and Agreed
Pursuant to the Master Development Agreement among
the City of North Augusta, Greenjackets Baseball, LLC,
Ackerman Greenstone North Augusta, LLC and
Greenstone Hammonds Ferry, LLC as Recorded in the
Office of the RMC for Aiken County on March 28, 2017
in Book 4654, Pages 723-821 — Ordinance, Third and
Final Reading
On motion by Councilmember Dickert, second by Councilmember Carpenter,
Council unanimously adopted an ordinance on third and final reading authorizing
the approval of the exchange and acquisition of real estate as contemplated and
agreed pursuant to the Master Development Agreement among the City of North
Augusta, Greenjackets Baseball, LLC, Ackerman Greenstone North Augusta,
LLC and Greenstone Hammonds Ferry, LLC as recorded in the Office of the
RMC for Aiken County on March 28, 2017 in Book 4654, Pages 723-821.
Please see the minutes of May 1, 2017 for the ordinance text.
ITEM 2. COMMUNTIY PRMOTION: Request for Permit by the Anglican
Church of the Holy Trinity
On motion by Councilmember Dickert, second by Councilmember Carpenter,
Council unanimously approved a permit for the Anglican Church of the Holy
Trinity to hold a prayer and praise rally from 10 a.m. to 11 a.m. on June 24 at the
Wade Hampton Memorial.
ITEM 3. ECONOMIC DEVELOPMENT: Resolution Regarding the Assessment
Roll Approved by Ordinance No. 2016-
23
On motion by Councilmember Brooks, second by Councilmember McGhee,
Council unanimously passed a resolution regarding the Assessment Roll approved
by Ordinance No. 2016-23.
Minutes of Regular Meeting of 05/15/17
The resolution text is as follows:
RESOLUTION NO. 2017-18
A RESOLUTION REGARDING THE ASSESSMENT ROLL
APPROVED BY ORDINANCE NO. 2016-23
WHEREAS, the City enacted Ordinance No. 2016-23 on February 6, 2017,
creating the Ballpark Village Municipal Improvement District in connection with the larger
Project Jackson undertaking; and
WHEREAS, the City provided for the publication of said ordinance on February
10, 2017, in the Aiken Standard in accordance with Section 5-37-100 of the Code of Laws of
South Carolina 1976, as amended, and such ordinance became effective February 17, 2017 in
accordance with said ordinance and section; and
WHEREAS, the City provided for the publication of the notice of completion of
the assessment roll on March 21, 2017, in the Aiken Standard in accordance with Section 5-37-
110 of the Code of Laws of South Carolina 1976, as amended, and provided an opportunity for
interested parties to file objections to the assessment roll from March 31, 2017 to May 1, 2017;
and
WHEREAS, the City has received no objections to the assessment roll and has
received the written consent of the sole private landowner in the Ballpark Village Municipal
Improvement District; such consent dated February 6, 2017.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of North Augusta, in meeting duly assembled as follows:
Section 1. The assessment roll as set forth in Ordinance No. 2016-23 is
hereby ratified and confirmed and any actions taken in connection with such assessment roll
since the expiration of the period to hear objections, particularly any filings of the assessment
roll, are hereby ratified and approved, and effective as of the date of such filing, or if
inapplicable, as of the date of this resolution or the filing of the same with the assessment roll
with the Clerk of Court of Aiken County. The amount assessed pursuant to the assessment roll
and the terms of Ordinance No. 2016-23 shall constitute a lien against the subject property
superior to all other liens except property taxes from the time of the filing of the assessment roll
with the Clerk of Court of Aiken County.
Section 2. The City Administrator is directed to cause this resolution to be
filed with the Clerk of Court of Aiken County, South Carolina, and to undertake all other action
necessary or convenient in connection herewith.
Minutes of Regular Meeting of 05/15/17
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
NORTH AUGUSTA, SOUTH CAROLINA, ON THIS THE 15TH DAY OF MAY,2017.
ITEM 4. ECONOMIC DEVELOPMENT: Adopting the Overall Construction
Budget for the Infrastructure within the
Hammonds Ferry, Phase B and Award
a Construction Contract to Barnett
Southern for a Portion of said
Infrastructure—Resolution
On motion by Councilmember McDowell, second by Councilmember Carpenter,
Council unanimously passed a resolution adopting the overall construction budget
for the infrastructure within the Hammonds Ferry, Phase B and award a
construction contract to Barnett-Southern for a portion of said
The resolution text is as follows:
RESOLUTION NO. 2017-19
TO ADOPT THE OVERALL CONSTRUCTION BUDGET FOR THE INFRASTRUCTURE
WITHIN THE HAMMONDS FERRY, PHASE B AND AWARD A CONSTRUCTION
CONTRACT TO BARNETT-SOUTHERN FOR A PORTION OF SAID INFRASTRUCTURE
WHEREAS, the City has entered into a Master Development Agreement (the
"Agreement") dated March 15, 2017, with GreenJackets Baseball, LLC, Ackerman Greenstone
North Augusta, LLC, and Greenstone Hammonds Ferry, LLC that is related to the development
of Hammonds Ferry, Phase B; and,
WHEREAS, pursuant to the Agreement, the City is obligated to construct, or
cause to be constructed the "City Horizontal Improvements", generally consisting of site
preparation, earthwork, storm drainage, utilities, roadway construction, sidewalks, street lighting,
and landscaping (infrastructure), as shown on the Major Subdivision Plans prepared by Kimley-
Horn and Associates, Inc., dated March 24, 2017; and,
WHEREAS, the City has performed, or caused to be performed potions of the
infrastructure, including site clearing, sediment control measures, and relocation of a portion of
the 30-inch sanitary sewer main within the project limits; and,
WHEREAS, the City solicited bids from South Carolina licensed General
Contractors to construct the majority of the remaining infrastructure; and,
WHEREAS, two bids were received and publicly opened on April 28, 2017; and,
WHEREAS, the low bid was submitted by Barnett Southern Corporation in the
amount of$4,941,204.90; and,
Minutes of Regular Meeting of 05/15/17
WHEREAS, following negotiations with Barnett Southern Corporation and
modifications of the project scope, an amended bid amount of $4,368,438.00 has been agreed
upon; and,
WHEREAS, the amended scope includes various elements to be performed by
City forces, the cost for which will be in addition to the contract with Barnett Southern
Corporation.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council in
meeting duly assembled and by the authority thereof, that:
1. The total construction budget for all of the Hammonds Ferry, Phase B
infrastructure, for which the City is responsible, including previous
expenditures and existing encumbrances, shall not exceed $5,000,000.00.
2. Barnett Southern Corporation shall be awarded a contract in the amount of
$4,368,438.00 for the construction of the Hammonds Ferry, Phase B
Subdivision Infrastructure.
3. The City Administrator is hereby authorized on behalf of the City to enter
into a contract with Barnett Southern Corporation for the construction of
the Hammonds Ferry, Phase B Subdivision Infrastructure, to approve pay
requests, change orders, and all other documents relating thereto.
4. The City shall construct or cause to be constructed various other
infrastructure at an estimated cost of$208,400.00.
5. There shall be a contingency fund of$203,021.00 established for the total
infrastructure construction project.
6. Funding for the Hammonds Ferry, Phase B Subdivision Infrastructure
shall be as follows:
a. Previous expenditures/encumbrances totaling approximately
$220,141.00—Project Jackson Fund
b. All additional expenses, not to exceed $4,779,859.00 - Installment
Purchase Revenue Bonds Taxable Series 2017B
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF
, 2017.
Minutes of Regular Meeting of 05/15/17
ITEM 5. ECONOMIC DEVELOPMENT: Amending the Georgia Avenue Overlay
District Facade Improvement Program
Boundaries and to Rename the Program
as the Downtown Facade Improvement
Program—Resolution
On motion by Councilmember McDowell, second by Councilmember McGhee,
Council unanimously passed a resolution amending the Georgia Avenue Overlay
District Facade Improvement Program boundaries and to rename the program as
the Downtown Facade Improvement Program.
The resolution text is as follows:
RESOLUTION NO. 2017-20
A RESOLUTION TO AMEND THE GEORGIA AVENUE OVERLAY DISTRICT FACADE
IMPROVEMENT PROGRAM BOUNDARIES AND TO RENAME THE PROGRAM AS THE
DOWNTOWN FACADE IMPROVEMENT PROGRAM
WHEREAS, the Mayor and City Council have discussed over a period of time the
advisability of establishing a facade improvement program to encourage revitalization in the Georgia
Avenue Overlay District; and
WHEREAS, the Mayor and City Council, as part of the 2017 budget process, funded the
program for the 2017 budget year, not to exceed $40,000 from the Capital Projects Fund; and
WHEREAS, the Mayor and City Council affirmatively voted to establish this grant
program, and
WHEREAS, specifics of the program have been established and a specific facade grant
application prepared; and
WHEREAS, a grant agreement has also been prepared for utilization with this program;
and
WHEREAS, it is the desire of staff to extend the reach of the program beyond Georgia
Avenue to include West Avenue and other portions of downtown which may not lay within the definition
of the Georgia Avenue Overlay District, and
WHEREAS, the Mayor and City Council have determined that this program is in the best
interest of the City and should be promulgated at this time.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of
North Augusta, in meeting duly assembled and by the authority thereof, that:
1. The Mayor and City Council do hereby amend the Georgia Avenue Overlay
District Facade Improvement Program and rename it as the Downtown Facade
Improvement Program.
2. The specifics of the program, to include the method of applying for such
assistance and the proposed agreement to be entered into by the City with the
landowner, is attached hereto, marked "Exhibit A" and incorporated by
reference.
3. The City Administrator is hereby authorized to proceed with the implementation
of this program and to execute facade grant agreements in accordance with the
Minutes of Regular Meeting of 05/15/17
documents attached hereto, to include the execution of the facade grant
agreement(s) when appropriate.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
NORTH AUGUSTA, SOUTH CAROLINA,ON THIS THE 15TH DAY OF MAY,2017.
ITEM 6. PARKS, RECREATION, & LEISURE SERVICES: Authorizing the City
Administrator to
Execute a Contract
Change Order
Number 1 to Contract
of 1/31/17 with R.W.
Allen, LLC for
Construction of the
Riverview Park Gym
Additions —Resolution
On motion by Councilmember Brooks, second by Councilmember McGhee,
Council unanimously passed a resolution authorizing the City Administrator to
execute a Contract Change Order Number 1 to Contract of 01/31/17 with R.W.
Allen, LLC for the construction of the Riverview Park Gym Additions.
The resolution text is as follows:
RESOLUTION NO. 2017-21
A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO
EXECUTE A CONTRACT CHANGE ORDER NUMBER 1 TO CONTRACT OF 1/31/17
WITH R.W. ALLEN, LLC
FOR CONSTRUCTION OF THE RIVERVIEW PARK GYM ADDITIONS
WHEREAS, by Resolution No. 2016-10, the Mayor and City Council authorized
the City Administrator to negotiate a contract with the firm of R.W. Allen and Studio 3 Design
for design build services for the Riverview Park Gym Additions for the Department of Parks,
Recreation, & Tourism.
WHEREAS, the Mayor and City Council reprioritized funding in Sales Tax 3 and
allocated funds from the Capital Projects Fund to cover the cost of the new gym additions at
Riverview Park for $5 million.
1. Sales Tax 3 funding for Gym Additions $2,500,000.00
2. Sales Tax 3 funding Allocate from Public Safety HQ $1,069,450.00
3. Sales Tax 3 funding Allocate from the Greeneway Expansion $ 750,000.00
4. Sales Tax 3 funding Allocate from Curbing and Sidewalk $ 200,000.00
5. Allocate from the Capital Projects Funding $ 480,550.00
TOTAL: $5,000,000.00
Minutes of Regular Meeting of 05/15/17
WHEREAS, the City Administrator on January 31, 2017 authorized a contract for
$1,213,232 with R.W. Allen for the design development, general conditions, preconstruction,
schematic design, construction documents, construction administration, performance and
payment bond, and site work.
WHEREAS, the Mayor and City Council have reviewed the proposed contract
Change Order Number 1 to contract 1/31/17 with R.W. Allen, LLC for the remainder of the
project for $3,786,768 and find that such contract is satisfactory and that it is appropriate and in
the best interest of the City that the City move forward with the execution and entering into of
said contract.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof,
that the City Administrator is authorized to execute the contract with R.W. Allen. Such contract
being attached hereto marked Exhibit A and incorporated by reference.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS 15TH DAY OF
MAY, 2017.
ITEM 7. PERSONNEL: Safety Policy for the City of North Augusta—Resolution
On motion by Councilmember Carpenter, second by Councilmember Dickert,
Council unanimously passed a resolution adopting a Safety Policy for the City of
North Augusta.
The resolution text is as follows:
RESOLUTION NO. 2017-22
SAFETY POLICY FOR THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA
WHEREAS, the Mayor and Council recognize that the prevention of accidental
losses affecting employees, property, and the public will enhance the operating efficiency of City
government; and
WHEREAS, a pro-active loss control posture requires that sound loss prevention
measures are of primary consideration and take precedence over expediency in all operations;
and
NOW THEREFORE, BE IT RESOLVED that the City of North Augusta will
endeavor to provide a work environment free of recognized hazards through the establishment
and implementation of loss control policies and procedures, and their subsequent amendments
Minutes of Regular Meeting of 05/15/17
and additions, designed to provide protection to City employees, public and private property, and
members of the public.
BE IT FURTHER RESOLVED that the City of North Augusta will support
compliance with all Federal and State safety regulations; provide and require the use of personal
protective equipment by all employees; and insure that all employees are advised and understand
their loss control responsibilities in the performance of their work.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF
, 2017.
ITEM 8. PUBLIC SAFETY: Selecting Johnson, Laschober & Associates, P.C. as the
City's Architectural Firm for the Public Safety Fire
Substation Project and Amending the Original Contract
—Resolution
On motion by Councilmember McDowell, second by Councilmember McGhee,
Council unanimously passed a resolution selecting Johnson, Laschober &
Associates, P.C. as the City's architectural firm for the Public Safety Fire
Substation Project and amending the original contract.
Prior to the vote, the following individuals commented:
Richard Fletcher, 1 Shadowmoor Court,North Augusta, SC
Darren Prickett, 1809 Magnolia Court,North Augusta, SC
Trina Mackie, 1970 Bunting Drive, North Augusta, SC
George Burgess, 322 East Avenue, North Augusta, SC
The resolution text is as follows:
RESOLUTION NO. 2017-23
SELECTING JOHNSON, LASCHOBER& ASSOCIATES, P.C.
AS THE CITY'S ARCHITECTURAL FIRM FOR
THE PUBLIC SAFETY FIRE SUBSTATION PROJECT AND AMENDING THE ORIGINAL
CONTRACT
WHEREAS, the City of North Augusta desires to retain the services of an architectural
firm for the purpose of designing one Public Safety Fire Substation(s); and
WHEREAS, 13 firms responded to a 2012 "Request for Qualifications" and were
reviewed by a staff committee consisting of the Director of Public Safety, the Director of Engineering &
Public Works, the Superintendent of Building Standards, and the Captain of Fire & Training, which
selected 5 firms for interviews and oral presentations; and
WHEREAS, from the 5 firms interviewed, 3 firms were invited to participate in a "pre-
design" exercise and to make a final presentation to the committee; and
Minutes of Regular Meeting of 05/15/17
WHEREAS, 2 of the 3 firms participated in the pre-design exercise and from those 2 the
committee determined that the firm of Johnson, Laschober & Associates, P.C. is best qualified to provide
the required services for this particular project: and
WHEREAS, the Mayor and City Council selected Johnson, Laschober & Associates in
resolution 2012-12 to build "one or two" Public Safety Fire Stations"; and
WHEREAS, Johnson, Laschober & Associates has submitted fees to the City
Administrator for consideration in planning and programming for the new station.
NOW THEREFORE BE IT RESOLVED by the Mayor and City Council for the City of
North Augusta, in meeting duly assembled and by the authority thereof, that Johnson, Laschober &
Associates, P.C. is hereby selected to serve as the City's architectural firm for the Fire Substation Project.
BE IT FURTHER RESOLVED that the City Administrator is hereby authorized to
execute the attached contract amendment with the firm of Johnson, Laschober & Associates, P.C. for
services associated with the Fire Substation Project, to sign agreements for services; make payments, and
to sign all other documents related thereto.
BE IT FURTHER RESOLVED that funding for these design services shall be from the Sales Tax 2 and 3 Fund.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF
2017.
ITEM 9. FINANCE: Mayor Lark W. Jones Reception —Approval of Expenditure
Mayor Pettit announced that per the 2017 budget ordinance, the City
Administrator authorized the expenditure of not to exceed $500.00 from the
Council Contingencies account for the reception of Mayor Lark W. Jones.
There being no further business, Council adjourned at 8:00 p.m.
APPROOED THIS DAY OF Respectfully submitted,
4(r
$,/ f // Donna B. Young
Robe t A. Pettit, ayor