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041717 Council Mtg Agenda Backup North . �� ,, .:,z, Augusta : ,, „: ,,, ,...„,,- „,;,c, South Carolina's Riverfront REGULAR AGENI)A OF APRIL 17, 2017 NOTES Nor CITY OF NORTH AUGUSTA Au g usta South Carolina's Riuerfront AGENDA: REGULAR CITY COUNCIL MEETING April 17,2017—Municipal Center—100 Georgia Avenue,3rd Floor—7:00 P.M. CITIZEN COMMENTS: Citizens may speak to Mayor and City Council on each item listed on this agenda. Mayor Jones will call for your comments prior to City Council discussing the matter. When speaking to Council,please step up to the microphone, give your full name and address,and direct your remarks to Mayor Jones. CITIZEN ASSISTANCE: Individuals needing special assistance or sign interpreter to participate in the meeting,please notify the Administration Department 48 hours prior to the meeting. 1. CALL TO ORDER: 2. INVOCATION AND PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. APPROVAL OF MINUTES: Regular and study session meeting minutes of April 3,2017 Study session minutes of April 10,2017 UNFINISHED BUSINESS None. NEW BUSINESS 5. CITY PROPERTY/STREETS AND DRAINS: Approval of the Relocation of Railroad Avenue within the Area being Developed as Ballpark Village at Hammonds Ferry and Authorizing the Exchange of Real Estate Necessary for such Relocation A. Ordinance,First Reading B. Ordinance,Second Reading 6. ECONOMIC DEVELOPMENT: Approving Change Orders for Brasfield and Gorrie,LLC to Continue Critical Path Work Related to the Ballpark Scope as a Part of Ballpark Village - Resolution 7. PRESENTATIONS/COMMUNICATIONS/RECOGNITION OF VISITORS: A. Citizen Comments: At this time, citizens may speak to Mayor and City Council regarding matters not listed on the agenda. B. Council Comments 8. ADJOURNMENT: Administration Department Interoffice Memorandum North August / South Carolina's Riuerfront TO: Mayor and City Council FROM: B.Todd Glover,City Administrator DATE: April 13,2017 SUBJECT: Regular City Council Meeting of April 17,2017 REGULAR COUNCIL MEETING ITEM 5. CITY PROPERTY/EASEMENT: Approval of the Relocation of Railroad Avenue within the Area being Developed as Ballpark Village at Hammonds Ferry and Authorizing the Exchange of Real Estate Necessary for such Relocation A Ordinance,First Reading An ordinance has been prepared for Council's consideration on first reading authorizing the relocation of Railroad Avenue within the area being developed as Ballpark Village at Hammonds Ferry and authorizing the exchange of real estate necessary for such relocation. Please see the ATTACHMENT NO.5-A for a copy of the proposed ordinance. B. Ordinance,Second Reading Pending City Council's action on Items#5-A above,the ordinance is submitted for Council's consideration on second reading. ITEM 6. ECONOMIC DEVELOPMENT: Approving Change Orders for Brasfield and Gorrie, LLC to Continue Critical Path Work Related to the Ballpark Scope as a Part of Ballpark Village-Resolution A resolution has been prepared for Council's consideration approving the Change Orders for Brasfield and Gorrie, LLC to continue the critical path work related to the Ballpark scope as a part of Ballpark Village. Please see ATTACHMENT #6 for a copy of the proposed resolution and supporting documentation. ATTACHMENT 5—A ORDINANCE NO. 2017-04 AN ORDINANCE TO APPROVE THE RELOCATION OF RAILROAD AVENUE WITHIN THE AREA BEING DEVELOPED AS BALLPARK VILLAGE AT HAMMONDS FERRY AND AUTHORIZING THE EXCHANGE OF REAL ESTATE NECESSARY FOR SUCH RELOCATION WHEREAS, Greenstone Hammonds Ferry, LLC, is currently in the process of developing an area to be known as Ballpark Village at Hammonds Ferry on acreage consisting of approximately 35.27 +/- acres located on property adjacent to the Savannah River and between the existing Hammonds Ferry development and the Georgia Avenue right of way; and WHEREAS, as part of the overall Development Plan, the existing right of way for Railroad Avenue requires a minor relocation within the confines of the Ballpark Village Development; and WHEREAS, the current terminus of Railroad Avenue at the Georgia Avenue right of way, as well as where it enters the existing Hammonds Ferry Subdivision will be unchanged; and WHEREAS, the relocation will require that Greenstone Hammonds Ferry, LLC convey to the City title to portions of the new right of way that currently belong to Hammonds Ferry, LLC; and WHEREAS, in exchange for the conveyance by Hammonds Ferry, LLC of title to the property necessary for the relocation, the City has agreed to convey to Hammonds Ferry, LLC such portions of the current Railroad Avenue right of way that will no longer be required for such roadway. WHEREAS, the Mayor and City Council have determined that the relocation of the right of way as well as the exchange of properties as described, will be beneficial to the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof, that: 1. The Mayor and City Council specifically authorize the relocation of Railroad Avenue as shown on the plat prepared by John M. Bailey and Associates PC for Greenstone Hammonds Ferry, LLC entitled "Ballpark Village at Hammonds Ferry". Said plat is dated March 8, 2017. Reference is made to said plat for specific metes, bounds, and locations of the relocation of Railroad Avenue. 2. The City is authorized to accept title to real estate from Greenstone Hammonds Ferry, LLC, or such other entity that may claim any interest in and to any new properties needed for the relocation of Railroad Avenue. 3. The City is authorized to deed to Greenstone Hammonds Ferry, LLC, by quit claim deed, any portions of the existing right of way of Railroad Avenue that will not be utilized for such roadway following the relocation. 4. The City Administrator is authorized to execute any documents required to carry out the intent of this ordinance, to include the execution of deeds to property as referred to above. 5. This Ordinance shall become effective immediately upon its adoption on third and final reading. 6. All Ordinances or parts of Ordinances in conflict herewith or to the extent of such conflict are hereby repealed. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF , 2017. First Reading: Second Reading: Lark W. Jones, Mayor Third Reading: ATTEST: Donna B. Young, City Clerk ATTACHMENT 6 RESOLUTION NO. 2017-12 A RESOLUTION APPROVING CHANGE ORDERS FOR BRASFIELD AND GORRIE,LLC TO CONTINUE CRITICAL PATH WORK RELATED TO THE BALLPARK SCOPE AS A PART OF BALLPARK VILLAGE WHEREAS,the City has been working on Project Jackson for several years; and WHEREAS,as part of the Project,the City will construct a multi-use stadium; and WHEREAS, delays in the project to this point have caused cost escalations; and WHEREAS,the construction timeframe for construction of the stadium is approximately 14 months; and WHEREAS, the City believes that Project Jackson is at a point where additional work must commence on the project to ensure a completion date in time for the 2018 baseball season; and WHEREAS, time is of the essence in proceeding with such construction, in order to achieve the total development as envisioned by Project Jackson; and WHEREAS, for the purpose of meeting its responsibility to provide the stadium, the City issued a request for qualifications with respect to construction services related to the construction of said stadium; and WHEREAS, following a review of the submitted qualifications, the City determined that BRASFIELD and Gorrie,LLC is best qualified to provide the services on the time schedule required; and WHEREAS, the City would desire to authorize the approval of change orders #001 and #002 to authorize additional critical path work, and WHEREAS, this authorization brings the total contract with Brasfield and Gorrie to a not to exceed number of$10,479,758.00, and WHEREAS,the Mayor and City Council have determined that it is in the best interest of the City to move forward with such work for the ballpark; NOW THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof approve the above referenced change orders proposed by Brasfield and Gorrie,LLC to continue critical path work and authorize the City Administrator to execute a contract with same for this work only. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTH AUGUSTA,SOUTH CAROLINA,ON THIS 17TH DAY OF APRIL,2017. Lark W. Jones,Mayor ATTEST: Donna B.Young, City Clerk AlA ifro Document G701TM - 2001 Change Order PROJECT(Name and address): CHANGE ORDER NUMBER:001 OWNER: North Augusta Site Work Package DATE:April 12,2017 ARCHITECT: ❑ City of North Augusta,SC CONTRACTOR: ❑ TO CONTRACTOR(Name and address): ARCHITECT'S PROJECT NUMBER:N/A FIELD: ❑ Brasfield&Gorrie,L.L.C. CONTRACT DATE:December 27,2017 OTHER: ❑ 3021 7th Avenue South CONTRACT FOR:General Construction Birmingham,AL 35233 THE CONTRACT IS CHANGED AS FOLLOWS: (Include,where applicable,any undisputed amount attributable to previously executed Construction Change Directives) Contract changes include the below scope additions and amounts: BG COR 001:Additional Clearing at Parcels F,G,H,and I-$19,250 BG COR 002:Critical Path Alternate(Gap Funding)-$1,697,703 BG COR 003:Additional Clearing at Roadway Areas-$26,960 BG COR 004:Collection of Old Bricks-$4,000 BG COR 005:Additional Demolition at Parcel J-$162,106 BG COR 006:Additional Demolition at Parcel A-$128,136 BG COR 007:Additional Demolition at Parcels BC-$18,066 BG COR 008:Additional Clearing at Parcel E-$6,740 BG COR 010:Load and Haul Off Contaminated Soils at Parcel A-$72,618 BG COR 013:Credit for Asphalt Paving Demolition on RR Ave-($4,963) BG COR 014:Install Stone Drain and Backfill Swale with Onsite Material-$108,753 BG COR 015:Undercut Swale,Temp Berms and Infrastructure work Remediation-$115,909 Estimate of Additional Costs for Re-designed Foundations at Bldg A B-$310,247 (Revised design for foundations at Bldg A B may affect estimated cost and schedule. This will be determined upon receipt of the actual design documents) Additional Critical Funding Commitments for Proceeding with Critical Path Activities-$3,148,000 (This funding will support continuation of stadium work and critical commitments necessary to avoid cost escalation and schedule impacts from delayed project funding. This commitment will support commitments needed to 5/2/17,when full project funding is required) The original Contract Sum was $ 3,246,813.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 3,246,813.00 The Contract Sum will be increased by this Change Order in the amount of $ 5,813,525.00 The new Contract Sum including this Change Order will be $ 9,060,338.00 The Contract Time will be increased by Zero(0)days. The date of Substantial Completion as of the date of this Change Order therefore is 4/1/18 NOTE:This Change Order does not include changes in the Contract Sum,Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive AIA Document G701 TM—2001.Copyright©1979,1987,2000 and 2001 by The American Institute of Architects.All rights reserved.WARNING:This AIA'x Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:33:57 on 04/12/2017 under Order No.0217371608 which expires on 02/24/2018,and is not for resale. User Notes: (3B9ADA1F) NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Odell Associates,Inc. Brasfield&Gorrie,L.L.0 City of North Augusta,SC ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) 800 West Hill Street,Third Floor 3021 7th Avenue South 100 Georgia Avenue Charlotte,NC 28208 Birmingham,AL 35233 North Augusta,SC 29861 ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) (Typed name) (Typed name) (Typed name) DATE DATE DATE AIA Document G701 TM-2001.Copyright©1979,1987,2000 and 2001 by The American Institute of Architects.All rights reserved.WARNING:This AIM Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA®Document,or any 2 portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:33:57 on 04/12/2017 under Order No.0217371608 which expires on 02/24/2018,and is not for resale. (3B9ADA1F) User Notes: 0 TM Document G7OITM — 2001 Change Order PROJECT(Name and address): CHANGE ORDER NUMBER:002 OWNER: North Augusta Site Work Package DATE:April 12,2017 ARCHITECT:❑ City of North Augusta, SC CONTRACTOR: ❑ TO CONTRACTOR(Name and address): ARCHITECT'S PROJECT NUMBER:N/A FIELD:❑ Brasfield&Gorrie,L.L.C. CONTRACT DATE:December 27,2017 OTHER:❑ 3021 7th Avenue South CONTRACT FOR:General Construction Birmingham,AL 35233 THE CONTRACT IS CHANGED AS FOLLOWS: (Include,where applicable,any undisputed amount attributable to previously executed Construction Change Directives) Contract changes include the below scope additions and amounts: Estimate of Infrastructure work at Parcel A along Railroad Avenue and Center Street-$1,419,420. Estimate assumes no conflicts on schedule or coordination with Stadium work Conflicts between infrastructure and stadium work could impact cost or schedule. The original Contract Sum was $ 3,246,813.00 The net change by previously authorized Change Orders $ 5,813,525.00 The Contract Sum prior to this Change Order was $ 9,060,338.00 The Contract Sum will be increased by this Change Order in the amount of $ 1,419,420.00 The new Contract Sum including this Change Order will be $ 10,479,758.00 The Contract Time will be increased by Zero(0)days. The date of Substantial Completion as of the date of this Change Order therefore is 4/1/18 NOTE:This Change Order does not include changes in the Contract Sum,Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. Odell Associates,Inc. Brasfield&Gorrie,L.L.0 City of North Augusta,SC ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) 800 West Hill Street,Third Floor 3021 7th Avenue South 100 Georgia Avenue Charlotte,NC 28208 Birmingham,AL 35233 North Augusta,SC 29861 ADDRESS ADDRESS ADDRESS BY(Signature) BY(Signature) BY(Signature) (Typed name) (Typed name) (Typed name) DATE DATE DATE AIA Document G701 TM-2001.Copyright©1979,1987,2000 and 2001 by The American Institute of Architects.All rights reserved.WARNING:This AIM Document Is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA®Document,or any portion of it,may result In severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:22:29 on 04/12/2017 under Order No.0217371608 which expires on 02/24/2018,and is not for resale. User Notes: (3B9ADA1C) NOTES