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MINUTES OF APRIL 16, 2012
Lark W. Jones, Mayor
James M. Adams, Jr., Councilmember
Carolyn C. Baggott, Councilmember
Pat C. Carpenter, Councilmember
Kenneth J. McDowell, Councilmember
Arthur K Shealy, Councilmember
Jason M. Whinghter, Councilmember
ORDER OF BUSINESS
REGULAR MEETING
The regular meeting of April 16, 2012, having been duly publicized, was called to order by
Mayor Jones at 7:00 p.m. Mayor Jones rendered the invocation and led in the Pledge of
Allegiance.
Members present were Mayor Jones and Councilmembers Adams, Baggott, Carpenter,
McDowell, and Whinghter, and Shealy.
Also in attendance were B. Todd Glover, City Administrator; Kelly F. Zier, City Attorney;
Richard L. Meyer, Interim Director of Parks, Recreation, and Leisure Services; Scott L. Sterling,
Interim Director of Planning and Economic Development; John P. Potter, Jr., Director of
Finance; John C. Thomas, Director of Public Safety; Thomas C. Zeaser, Director of Engineering
Minutes of Regular Meeting of 4/16/12
and Public Works; James E. Sutton, Deputy Director of Public Services; and Donna B. Young,
City Clerk.
The minutes of the study session and regular meetings of April 2, 2012, were approved by
general consent.
ITEM 1. ZONING: 0.60 +/- Acres Near the Intersection of Old Edgefield Road
and Weston Street — R-10, Medium Lot, Single-Family Residential, to NC,
Neighborhood Commercial; Aiken County Tax Parcel Numbers 007-12-003-
001 and 007-12-003-002 —Ordinance, Third and Final Reading
On motion by Councilmember Baggott, second by Councilmember Carpenter,
Council unanimously adopted an ordinance on third and final reading to affect
the requested rezoning of 0.60 +/- acres located near the intersection of Old
Edgefield Road and Weston Street, Aiken County Tax Parcel Numbers 007-00-
003-001 and 007-12-003-002 from R-10, Medium Lot, Single-Family
Residential, to NC,Neighborhood Commercial.
The purpose of the rezoning request is to expand the potential permitted uses to
include single-family attached residential, small-scale commercial uses and
professional offices with the possibility of combining the two parcels to be
marketed for future commercial development.
Please see the minutes of April 2, 2012, for the ordinance text.
ITEM 2. PLANNING: Adoption of the 2011 North Augusta Greenewav, Pedestrian
and Bicycle Master Plan as a Supplement to the 2005 North Augusta
Comprehensive Plan—Resolution—Motion to Remove from the Table
On motion by Councilmember Shealy, second by Councilmember Whinghter, the
resolution adopting the 2011 North Augusta Greeneway, Pedestrian and Bicycle
Plan as a Supplement to the 2005 North Augusta Comprehensive Plan was
unanimously removed from the table.
ITEM 3. PLANNING: Adoption of the 2011 North Augusta Greenewav, Pedestrian
and Bicycle Master Plan as a Supplement to the 2005 North Augusta
Comprehensive Plan—Resolution
On motion by Councilmember Shealy, second by Councilmember Adams, a
resolution adopting the 2011 North Augusta Pedestrian and Bicycle Master Plan
as a Supplement to the 2005 North Augusta Comprehensive Plan was
unanimously passed.
The resolution text is as follows:
Minutes of Regular Meeting of 4/16/12
RESOLUTION NO. 2011-13
ADOPTING THE 2011 NORTH AUGUSTA GREENEWAY, PEDESTRIAN AND BICYCLE
MASTER PLAN AS A SUPPLEMENT TO THE 2005 NORTH AUGUSTA
COMPREHENSIVE PLAN
WHEREAS, North Augusta city staff, with the assistance of Alta Planning +
Design and Wilbur Smith Associates, recently updated the master plan for the North Augusta
Greeneway system which updates and consolidates various plans for the Greeneway system
initially undertaken by the City in 2004 and included in the 2005 North Augusta Comprehensive
Plan; and
WHEREAS, the 2011 North Augusta Greeneway, Pedestrian and Bicycle Master
Plan includes mapping of the existing Greeneway system, identifies system additions and
extensions, outlines a project priority ranking process, recommends twenty near term priority
projects and is intended to be used as a guide for the identification, prioritization, programming
and funding of Greeneway system segments and projects for twenty-five or more years; and
WHEREAS, the North Augusta Planning Commission at its regular meeting on
May 26, 2011, approved the Plan and recommended that the City Council adopt it as a
supplement to the 2005 Comprehensive Plan.
NOW THEREFORE, BE IT RESOLVED that the Mayor and City Council of the
City of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof,
do hereby adopt the 2011 Greeneway, Pedestrian and Bicycle Master Plan as a supplement to
the 2005 North Augusta Comprehensive Plan.
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS 16TH DAY OF
APRIL, 2012.
ITEM 4 FINANCE: Amendment of the City's Financial Policy to Comply with
GASBS 54 by Revising the City Code of the City of North Augusta —
Ordinance, First Reading
On motion by Councilmember Baggott, second by Councilmember Carpenter,
Council unanimously passed an ordinance on first reading amending the City's
Financial Policy by adding Section 2.15 entitled Fund Balance by revising
Chapter 2, entitled Administration, Article I.I., entitled Financial and Growth
Policies, Division 2, entitled Statement of Financial Policies, of the City Code of
the City of North Augusta, South Carolina.
This ordinance is being considered for adoption because the Governmental
Accounting Standards Board (GASB) has issued a new pronouncement, GASBS
54 — entitled Fund Balance Reporting and Governmental Fund Type
Definitions. Adoption of the proposed ordinance is required to implement this
new pronouncement. GASBS 54 is effective with the 2011 audit.
Minutes of Regular Meeting of 4/16/12
The proposed ordinance text is as follows:
ORDINANCE NO. 2012-04
AMENDING THE CITY'S FINANCIAL POLICY
BY ADDING SECTION 2.15 ENTITLED FUND BALANCE
BY REVISING CHAPTER 2 ENTITLED ADMINISTRATION,
ARTICLE I I ENTITLED FINANCIAL AND GROWTH POLICIES, DIVISION 2.
ENTITLED STATEMENT OF FINANCIAL POLICIES,
OF THE CITY CODE OF THE
CITY OF NORTH AUGUSTA, SOUTH CAROLINA
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF NORTH AUGUSTA, SOUTH CAROLINA, IN MEETING DULY ASSEMBLED AND
BY THE AUTHORITY THEREOF, THAT:
1. Chapter 2 entitled Administration, Article I.I., entitled Financial and Growth
Policies, Division 2, entitled Statement of Financial Policies, is hereby amended
by adding Section 2.15 entitled Fund Balance and when amended shall read as
follows:
CHAPTER 2 ADMINISTRATION
ARTICLE I.I. FINANCIAL AND GROWN POLICIES
DIVISION 2. STATEMENT OF FINANCIAL POLICIES
Sec. 2-15. Fund Balance.
The North Augusta City Council recognizes that the maintenance of a fund
balance is essential to the preservation of the financial integrity of the City of
North Augusta and is fiscally advantageous for both the City and its taxpayers.
Fund balance is a measurement of available financial resources and is the
difference between total assets and total liabilities in each fund. This policy
provides guidance concerning the fund balance maintained by the City to
mitigate financial risk that can occur from unforeseen revenue fluctuations,
unanticipated expenditures, and similar circumstances. The City also seeks to
maintain the highest possible credit ratings which are dependent, in part, on the
City's maintenance of an adequate fund balance.
Beginning with the most restrictive constraints, fund balance amounts will be
reported in the following categories:
Minutes of Regular Meeting of 4/16/12
1. Non-spendable fund balance — amounts that are not in a spendable form
(e.g., inventory) or are legally or contractually required to be maintained
intact (e.g., permanent fund principal).
2. Restricted fund balance — amounts that can be spent only for the specific
purposes stipulated by external parties either constitutionally or through
enabling legislation (e.g., grants or donations).
3. Committed fund balance — amounts that can be used only for the specific
purposes determined by formal action of the North Augusta City Council.
Commitments may be changed or lifted only by referring to the formal action
that imposed the constraint originally (e.g., the City of North Augusta's
commitment in connection with future construction projects).
4. Assigned fund balance — amounts intended to be used by the City of North
Augusta for specific purposes. Intent can be expressed by the North Augusta
City Council. In government funds other than the general fund, assigned
fund balance represents the amount that is not restricted or committed. This
indicates that resources in other governmental funds are, at a minimum,
intended to be used for the purpose of that fund.
5. Unassigned fund balance — includes all amounts not contained in other
classifications and is the residual classification of the general fund only.
Unassigned amounts are available for any legal purpose.
The responsibility for designating funds to specific classifications shall be as
follows:
Committed Fund Balance — the North Augusta City Council is the highest
level of decision-making authority, and formal action by City Council must
be taken to establish, modify, or rescind a fund balance commitment.
Assigned Fund Balance — the North Augusta City Council has authorized
the City Administrator as the official authorized to assign the fund balance to
a specific purpose as approved by this fund balance policy.
II. This Ordinance shall become effective immediately upon its adoption on third
and final reading.
III. All Ordinances or parts of Ordinances in conflict herewith are, to the extent of
such conflict, hereby repealed.
Minutes of Regular Meeting of 4/16/12
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS DAY OF
, 2012.
ITEM 5 FINANCE: Amendment of the City's Financial Policy to Comply with
GASB 54 by Revising the City Code of the City of North Augusta —
Ordinance, Second Reading
On motion by Mayor Jones, second by Councilmember Adams, Council
unanimously passed an ordinance on second reading amending the City's
Financial Policy by adding Section 2.15 entitled Fund Balance by revising
Chapter 2, entitled Administration, Article I.I., entitled Financial and Growth
Policies, Division 2, entitled Statement of Financial Policies, of the City Code of
the City of North Augusta, South Carolina.
This ordinance is being considered for adoption because the Governmental
Accounting Standards Board (GASB) has issued a new pronouncement, GASBS
54 — entitled Fund Balance Reporting and Governmental Fund Type
Definitions. Adoption of the proposed ordinance is required to implement this
new pronouncement. GASBS 54 is effective with the 2011 audit.
Please see Item No. 4 above for the proposed ordinance text.
ITEM 6. PERSONNEL: Employee of the Quarter, January, February, and March,
2012 — Jason Pearce, PSO for the Department of Public
Safety
The City of North Augusta Employee Recognition Committee recognized the
employee of the quarter for January, February, March 2012, Jason Pearce, PSO
for the Department of Public Safety.
Jason is a North Augusta resident who graduated from North Augusta High
School in 1988. After serving a stint with the U.S Marine Corp, Jason began his
law enforcement career with the Richmond County Sheriff's office in Augusta in
1996. Jason left there and began employment with the North Augusta
Department of Public Safety on January 29, 2003.
In October of 2009 the Department received a federal grant for two HEAT
(highway enforcement of aggressive traffic) officers. Jason was selected for one
of these positions. His duties were primarily concerned with DUI detection and
Traffic Enforcement. To enhance his abilities as a DUI specialist, Jason
volunteered to attend the Drug Recognition Expert training. This is one of the
most academically demanding classes offered by the Criminal Justice Academy.
Jason took this training one step further and became a DRE instructor. In 2010
Minutes of Regular Meeting of 4/16/12
and again in 2011 Jason was selected as Officer of the Year for agencies in size
from 5 1-100 officers for the State of South Carolina.
Jason is well respected for his knowledge of DUI detection and Patrol
procedures. He leads the department in DUI arrests and is an officer that his peers
regularly turn to for advice regarding DUI arrests and prosecution.
Congratulations to Jason Pearce, our employee of the first quarter of 2012. Jason
received a plaque, a $25 gift certificate to SMS Sportsworld, and a $25 Wal-Mart
gift card.
ITEM 7. STREETS AND DRAINS: Authorization of the City Administrator to
Execute the Participation Agreement with South Carolina
Department of Transportation for the Construction of the
Five Notch (5-45) / Pisgah Road (5-901) Intersection
Improvements—Resolution
On motion by Councilmember Baggott, second by Councilmember Shealy, a
resolution authorizing the City Administrator to execute the Participation
Agreement with South Carolina Department of Transportation (SCDOT) for the
construction of the Five Notch (5-45) / Pisgah Road (5-901) intersection
improvements was unanimously approved.
Staff was instructed to express concerns voiced by Mayor and Council to
SCDOT regarding the design. Citizens, Ross Douglas and Jim Baggott, also
expressed concern with the design. John Thomas, Director of Public Safety, was
asked to monitor the traffic in the area during the upcoming school year while the
improvements are being made.
The resolution text is as follows:
RESOLUTION NO. 2012-08
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE THE PARTICIPATION
AGREEMENT WITH THE SOUTH CAROLINA DEPARTMENT OF TRANSPORTATION
FOR THE CONSTRUCTION OF THE
FIVE NOTCH ROAD (5-45) /PISGAH ROAD (5-901)
INTERSECTION IMPROVEMENTS
WHEREAS, the intersection of Five Notch Road (5-45) and Pisgah Road (5-901) in
the City of North Augusta has been identified by the South Carolina Department of
Transportation (SCDOT) to be eligible for improvements under the Federal Highway
Department's Intersection Safety Program; and
WHEREAS, the SCDOT is accomplishing these improvements through a design-build
contract; and
Minutes of Regular Meeting of 4/16/12
WHEREAS, the City had previously intended to construct improvements to this same
intersection and has programmed funding for such construction within the Aiken County Capital
Projects Sales Tax II; and
WHEREAS, the City has requested that additional improvements be incorporated into
the SCDOT's project and has agreed to pay the additional cost for design and construction of
those improvements; and
WHEREAS, the SCDOT has agreed to the City's request; and
WHEREAS, the final design has been completed and a cost estimate has been prepared
for the additional work requested by the City; and
WHEREAS, SCDOT estimates the total project cost to be $1,170,262.69; and
WHEREAS, the City's share of the cost is estimated to be $130,955.00; and
WHEREAS, SCDOT will manage the construction of the project in the same manner
and in accordance with the same procedures it follows with all federal aid highway construction
projects; and
WHEREAS, it is in the interest of both the City and SCDOT to enter into an agreement
to define the relationship between and specify the respective responsibilities of the City and
SCDOT related to the completion of the Five Notch Road (5-45) / Pisgah Road (5-901)
Intersection Improvements project; and
WHEREAS, SCDOT has prepared a Participation Agreement between the City and
SCDOT for the Five Notch Road (5-45) / Pisgah Road (5-901) Intersection Improvements
project; and
WHEREAS, City staff and the City Attorney have reviewed the Participation
Agreement and recommended minor modifications with which SCDOT has concurred.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of North Augusta, South Carolina, in meeting duly assembled and by the authority thereof that,
the City Administrator is duly authorized to execute the Participation Agreement with SCDOT
for the Five Notch Road (S-45) /Pisgah Road (5-901) Intersection Improvements project.
BE IT FURTHER RESOLVED that any funding, in addition to that provided by
SCDOT, required for the Five Notch Road (5-45) / Pisgah Road (5-901) Intersection
Improvements project shall be taken from the Sales Tax 2 Fund.
Minutes of Regular Meeting of 4/16/12
DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF NORTH AUGUSTA, SOUTH CAROLINA, ON THIS 16TH DAY OFO
APRIL, 2012.
There being no further business, Council adjourned.
APPROVED THIS 7 DAY OF Respectfully submitted,
2012. L�� 9• 0- O
Donna B. Young
Mayor Lark W. ones City Clerk