032116 Study Session Mins Adopted No
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South Carolina's Riverfront
MINUTES OF MARCH 21, 2016
Lark W. Jones, Mayor
James M. Adams, Jr., Councilmember
J Robert Brooks, Councilmember
Pat C. Carpenter, Councilmember
Fletcher L. Dickert, Councilmember
Kenneth J. McDowell, Councilmember
David W. McGhee, Councilmember
ORDER OF BUSINESS
The study session meeting of March 21, 2016, having been duly publicized, was called to order
by Mayor Jones at 6:15 p.m. in the Council Conference room on the third floor of the Municipal
Center; recessed at 7:00 p.m.; reconvened at 9:10 p.m.; and adjourned at 11:25 p.m.
Per Section 30-4-80(e) notice of the meetings by email was sent out to the current maintained
``Agenda Mailout" list consisting of news media outlets and individuals or companies requesting
notification. Notice of the meetings was also posted on the outside doors of the Municipal
Center, the main bulletin board of the Municipal Center located on the first floor, and the City of
North Augusta website.
Members present were Mayor Jones and Councilmembers Adams, Brooks, Carpenter, Dickert,
McDowell, and McGhee.
Also in attendance were B. Todd Glover, City Administrator; Cammie T. Hayes, Director of
Finance: Richard L. Meyer, Director of Parks, Recreation, and Tourism; Scott L. Sterling,
Director of Planning and Development; John C. Thomas, Director of Public Safety; Thomas C.
Zeaser, Director of Engineering and Public Works; James E. Sutton, Director of Public Services;
Diana H. Miller, Manager of Human Resources; and Donna B. Young, City Clerk.
Everyone was dismissed at 9:10 p.m. except Mr. Glover, Mr. Zier, Mrs. Hayes, and Mrs. Young.
Minutes of Study Session of March 21,2016
ITEM 1. CITY COUNCIL AGENDA: Items on the March 21, 2016 Council Agenda—
Council Discussion
Council reviewed the items scheduled for the March 21, 2016 meeting.
ITEM 2. CITY PROPERTY/PARKS, RECREATION, AND TOURISM: Request
to use Karate Hut by Community Ministries — Council Discussion
Representatives from Community Ministries presented their request to use the
Karate Hut for Community Ministries. After discussion, it was the general
consensus of Mayor and Council, and the representatives from Community
Ministries that this was not the best location.
ITEM 3. FINANCE: Accounting, Financial and Reserve Policy — Council
Discussion
City Administrator, Todd Glover, and Director of Finance, Cammie Hayes
discussed the accounting, financial and reserve policy related to presentation in
the audited financial statements.
After discussion, it was the general consensus of Mayor and Council, that
Director of Finance, Cammie Hayes, should follow the best practices policy
recommended by the Government Finance Officers Association related to
unassigned fund balance in the General Fund.
ITEM 4. LEGAL: Executive Session —Request of the City Administrator
Upon the request of the City Administrator and in accordance with Section 30-4-
70 (a) (2) and (5) and on motion by Councilmember Carpenter, second by
Councilmember McDowell, City Council unanimously voted to go into executive
session for the purpose of:
Discussion of Project Jackson's Master Development Agreement
Discussion of purchase of land for future fire station and/or other Public Safety
improvements (This discussion is related to Item nos. 15 and 16 on the
March 21, 2016 agenda.)
Discussion of purchase of property for retail development
On motion by Mayor Jones, second by Councilmember McDowell, a motion to
recess was unanimously passed. The meeting recessed at 7:00 p.m. and
reconvened at 9:10 p.m.
There was no action to report out of executive session for the following items:
Discussion of Project Jackson's Master Development Agreement
Discussion of purchase of properly for retail development
Mayor and Council reported out on the item below by taking action on Items no.
15 and 16 of the regular agenda. Please see the regular minutes of March 21,
2016 for the action.
Minutes of Study Session of March 21, 2016
Discussion of purchase of land for future fire station and/or other Public Safety
improvements (This discussion is related to Item nos. 15 and 16 on the March
21, 2016 agenda.)
All Directors were excused from the executive session. Only Directors Thomas
and Hayes stayed during discussion of the purchase of land for future fire station
and/or other Public Safety improvements. Director Hayes was in attendance for
all executive session matters.
On motion by Councilmember McGhee, second by Mayor Jones, the executive
session was unanimously adjourned at 11:25 p.m.
APPROVED THIS T DAY OF Respectfully submitted,
Apr:I 2016. Th nJ . LpiA-A--- (
Donna B. Young
Mayor Lark W. ones City Clerk